Project Information

Bid Title

Bisbee Bus Operations Contract

Issuing Agency

City of Bisbee

Location

Arizona

Published Date

May 4, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-010

Original Source

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Bid Documents

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Project Description

Bid Number:	26-010
Bid Title:	Bisbee Bus Operations Contract
Category:	Community Development
Status:	Open

Description: Request for Proposals Bisbee Bus Operations Contract The City of Bisbee (CITY) is requesting technical and cost proposals from qualified and experienced firms or teams of firms (CONTRACTOR) to provide turnkey operation services for the Bisbee Bus program. The CITY seeks experienced approaches to operating their rural public transit program which has been in operation since 1998 and presently operates as a fixed-flex-route with deviations system. As such, prospective CONTRACTORS may submit a proposal (consisting of both Technical and Cost proposals) for the CITY’s consideration regarding components further described within the Scope of Work section in Attachment 1. SUBMITTAL: One (1) original and one (1) electronic version in PDF format (on a USB drive) must be received on or before 4:00 p.m. on Thursday, June 18, 2026. Addressed to: Ashlee Coronado, City Clerk Address: 118 Arizona Street, Bisbee AZ 85603 Mark Envelope: OPERATIONS CONTRACT PROPOSAL – BISBEE BUS Within conveyance envelope, include separate envelopes; one for technical proposal and one for cost proposal. These should be sealed and marked with company name and type (technical or cost). Label .PDF Files: Bisbee Bus Operations Contract Proposal [Name of your firm] A non-mandatory pre-bid conference will be held on Monday, May 11, 2026, via MS Teams. The meeting will commence at 10:00 a.m. Arizona Time. Prospective bidder attendance is encouraged. Teams meeting 05/11 @ 10:00am AZ time https://teams.microsoft.com/meet/231272865434670?p=bszVphGCaQEYh78X5V Prospective proposers must submit questions by May 18 at close of business, 5:00 p.m. Arizona time. Questions can be submitted by email to For security reasons, you must enable JavaScript to view this E-mail address. or and is only necessary if a firm or local government intends to submit a proposal. Entities that register for notices will receive notices of any RFP amendments, questions posed and answered by other proposers, and other pertinent information provided after the prebid conference. Publication Date/Time: 5/4/2026 10:15 AM Closing Date/Time: 6/18/2026 4:00 PM Contact Person: Direct questions for clarification of this Request for Proposals document in writing to: Rene Lopez Transit Manager City of Bisbee Telephone: (520) 645-0850 Email: rlopez@bisbeeaz.gov Related Documents: RFP FINAL

Attachment Preview

CITY OF BISBEE

REQUEST FOR

PROPOSALS

BISBEE BUS

OPERATIONS CONTRACT

SUBMIT TO:

CITY OF BISBEE

118 ARIZONA STREET

BISBEE AZ 85603

ATTN: ASHLEE CORONADO

INTERIM CITY MANAGER, CITY CLERK

SUBMITTAL DEADLINE:

THURSDAY, JUNE 18, 2026, AT 4:00 P.M. ARIZONA TIME

REQUEST FOR PROPOSALS

CITY OF BISBEE

REQUEST FOR PROPOSALS BISBEE BUS OPERATIONS CONTRACT

SUBMITTAL: One (1) original and one (1) electronic version in PDF format (on a USB drive)

must be received on or before 4:00 p.m. on Thursday, June 18, 2026.

Addressed to: Ashlee Coronado, City Clerk

Address: 118 Arizona Street, Bisbee AZ 85603

Mark Envelope: OPERATIONS CONTRACT PROPOSAL – BISBEE BUS

Within conveyance envelope, include separate envelopes; one for technical proposal and

one for cost proposal. These should be sealed and marked with company name and

type (technical or cost).

Label .PDF Files: Bisbee Bus Operations Contract Proposal [Name of your firm]

PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL BE DEEMED NON-

RESPONSIVE AND RETURNED UNOPENED TO THE SUBMITTER.

A non-mandatory pre-bid conference will be held on Monday, May 11, 2026, via MS Teams. The

meeting will commence at 10:00 a.m. Arizona Time. Prospective bidder attendance is

encouraged.

Prospective proposers must submit questions by May 18 at close of business, 5:00 p.m.

Arizona time. Questions can be submitted by email to rlopez@bisbeeaz.gov or

and is only necessary if a firm or local government intends to submit a proposal. Entities

that register for notices will receive notices of any RFP amendments, questions posed and

answered by other proposers, and other pertinent information provided after the pre-

bid conference.

INQUIRIES:

Direct questions for clarification of this Request for Proposals document in writing to:

Rene Lopez

Transit Manager City of Bisbee

Telephone: (520) 645-0850

Email: rlopez@bisbeeaz.gov

City of Bisbee Operations Bisbee Bus

Page | i

REQUEST FOR PROPOSALS

Contents

1 EXECUTIVE SUMMARY ............................................................................................... 4

2 INTRODUCTION AND PROGRAM BACKGROUND .................................................... 4

2.1 Commitment to Excellence ........................................................................................ 4

2.2 Historic Overview ....................................................................................................... 4

3 EXISTING SERVICES ................................................................................................... 5

3.1 Fixed-Flex-route with deviations service ................................................................... 5

3.2 Eligibility and Fares.................................................................................................... 6

3.3 Schedule .................................................................................................................... 9

3.4 Service days and hours ............................................................................................. 9

3.5 Ridership history ........................................................................................................ 9

3.6 Fleet and route assets ............................................................................................... 9

3.7 Data collection ......................................................................................................... 10

4 ADMINISTRATION ...................................................................................................... 11

4.1 Administrative functions........................................................................................... 11

4.2 Marketing ................................................................................................................. 11

4.3 Funding .................................................................................................................... 11

4.4 Compliance .............................................................................................................. 11

4.5 Training .................................................................................................................... 11

4.6 Drug and alcohol education and testing .................................................................. 12

4.7 Safety and security .................................................................................................. 12

5 GENERAL RFP INSTRUCTIONS ............................................................................... 13

5.1 Term of Contract ...................................................................................................... 13

5.2 Funding Source........................................................................................................ 13

5.3 Individual or Team Approach................................................................................... 13

5.4 Competitive Selection .............................................................................................. 13

5.5 Selection and Evaluation Factors ............................................................................ 13

5.6 Inquiries, Communications, and Addenda .............................................................. 14

5.7 Proposal Acceptance Period ................................................................................... 14

5.8 Contract Incorporation ............................................................................................. 14

5.9 Negotiations & Audit ................................................................................................ 15

6 REQUIRED PROPOSAL FORMAT AND CONTENTS .............................................. 16

6.1 Format Overview...................................................................................................... 16

6.2 Submission............................................................................................................... 17

7 ABILITY TO MEET REQUIREMENTS OF THE RFP ................................................. 18

7.1 Management ............................................................................................................ 18

7.2 Safety ....................................................................................................................... 19

7.3 Scheduling ............................................................................................................... 19

7.4 Rider relations.......................................................................................................... 20

7.5 Fleet ......................................................................................................................... 20

7.6 Data collection ......................................................................................................... 20

7.7 Technology............................................................................................................... 20

7.8 Other ........................................................................................................................ 21

8 PROPOSED IMPLEMENTATION TIMELINE ............................................................. 22

9 EXPERIENCE OF PROVIDING SERVICES SIMILAR TO THOSE IN THE SCOPE

OF WORK .................................................................................................................... 22

9.1 Description of firm’s structure .................................................................................. 22

City of Bisbee Operations Bisbee Bus

Page | ii

REQUEST FOR PROPOSALS

9.2 5311 Experience ...................................................................................................... 22

9.3 Subcontractors......................................................................................................... 22

10 QUALIFICATIONS AND EXPERIENCE OF PROPOSED PERSONNEL .................. 23

10.1 Key Personnel................................................................................................... 23

10.2 Subcontractor Personnel .................................................................................. 23

11 INSURANCE ................................................................................................................ 24

11.1 Indemnification .................................................................................................. 24

11.2 Insurance Requirements................................................................................... 24

11.3 Minimum scope and limits of insurance ........................................................... 25

11.4 Endorsements and Waivers.............................................................................. 25

11.5 Commercial General Liability............................................................................ 26

11.6 Workers’ Compensation and Employers' Liability ............................................ 26

11.7 Additional Insurance Requirements ................................................................. 27

11.8 Notice Of Cancellation ...................................................................................... 27

11.9 Acceptability Of Insurers................................................................................... 27

11.10 Verification Of Coverage............................................................................... 27

11.11 Subcontractors.............................................................................................. 27

11.12 Approval ........................................................................................................ 28

11.13 Exceptions..................................................................................................... 28

12 COST PROPOSAL ...................................................................................................... 29

13 SCOPE OF WORK ...................................................................................................... 30

14 ADDITIONAL NOTES .................................................................................................. 30

14.1 Legal Statements, Proposal Review, and Contract Implementation................. 30

14.2 Federal Clauses................................................................................................ 30

14.3 Withdrawal of Proposals ................................................................................... 30

14.4 Rejection of Proposals ...................................................................................... 30

14.5 Pre-Bid Conference .......................................................................................... 30

15 TENTATIVE SELECTION SCHEDULE....................................................................... 31

ATTACHMENTS

Attachment 1 - Scope of Work

Attachment 2 - Legal Statements, Proposal Review, and Contract Implementation

Attachment 3 - Federal Clauses

Attachment 4 - Acknowledgement of Receipt of All Addenda

Attachment 5 - Sample Professional Services Agreement

Attachment 6 - Proposed schedule change for 2027

Attachment A – Negotiated Scope of Work – to be added on award

Attachment B - Contractor’s Proposal – to be added on award

City of Bisbee Operations Bisbee Bus

Page | iii

REQUEST FOR PROPOSALS

1 EXECUTIVE SUMMARY

The City of Bisbee (CITY) is requesting technical and cost proposals from qualified and

experienced firms or teams of firms (CONTRACTOR) to provide turnkey operation services for

the Bisbee Bus program.

The CITY seeks experienced approaches to operating their rural public transit program which

has been in operation since 1998 and presently operates as a fixed-flex-route with deviations

system.

As such, prospective CONTRACTORS may submit a proposal (consisting of both Technical and

Cost proposals) for the CITY’s consideration regarding components further described within the

Scope of Work section in Attachment 1.

2 INTRODUCTION AND PROGRAM BACKGROUND

2.1 Commitment to Excellence

The City of Bisbee takes great pride in the public transit services it provides to people living,

working, or visiting in Bisbee and unincorporated Naco AZ. Many residents, including students,

older adults, and people with disabilities, have come to rely on these services as their means of

transportation to school, work, food access/shopping or medical appointments. The City remains

committed to providing services that are effective in meeting the needs of the community,

provide value to the overall community, and make prudent use of the City's transit-dedicated

funds.

2.2 Historic Overview

Bisbee’s public transit began as a rail line in 1907 that connected the now Warren

neighborhood to Bisbee (known now as old Bisbee), transporting mine managers and workers,

business owners and their employees between the new Warren neighborhood and the mine in

Bisbee. In 1928, the rail system was converted into a bus line and ran consistently through the

1950s and into the sixties. When the mines closed in 1974, public transit services were no

longer made available.

In 1986, Catholic Community Services began providing basic transit services to the community

focusing on rides for seniors and persons with disabilities needing transportation for medical

appointments and shopping. This service was funded, in large part, through the FTA 5310

program targeting transportation for seniors and people with disabilities.

In October 1998, The City of Bisbee took responsibility for the transit service, hiring Catholic

Community Services as the contracted operator. Over time, a fixed route system was established,

and additional federal funding through the 5311 program was made available to support the

more robust system.

City of Bisbee Operations Bisbee Bus

Page |4

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