Project Information

Bid Title

Rental of Rigging Equipment for Orange County Convention Center

Issuing Agency

Orange County

Location

Florida

Published Date

Aug 3, 2026

Closing Date

Sep 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

Y26-1019

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: Y26-1019

Title: Rental of Rigging Equipment for Orange County Convention Center

Addenda: 0

Release Date: 8/3/2026

Due Date: 9/3/2026

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Rental of Rigging Equipment for Orange County Convention Center

Invitation for Bids

Orange County Convention Center

07544 , 54506 , 85580

Project ID: Y26-1019

Release Date: Monday, August 3, 2026

· Due Date: Thursday, September 3, 2026 4:00pm

Posted Monday, August 3, 2026 11:20am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid30 days, 18 hours, 57 minutes

Post Information

Posted At:Mon, Aug 3, 2026 11:20 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Rental of Rigging Equipment for Orange County Convention Center ( Y26-1019 )

Sealed offers for furnishing the above will be accepted up to 4:00 pm ET on Thursday, September 3, 2026 .

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Important Instructions for Electronic Submittal

The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.

It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.

OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm ET

Timely Questions Regarding this Solicitation

The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, August 14, 2026 at 5:00 pm ET. Respondents are instructed not to contact the initiating division directly.

Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.

Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.

This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.

Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kaitlin.kolhoff@ocfl.net . Critical clarifications may be made via addenda, however, untimely questions may not be considered.

Background

Orange County exercises the rights and privileges conveyed to it by the State of Florida, and the Orange County Charter. It presently operates with an elected chief executive officer, Orange County Mayor, and six elected district commissioners, who together comprise the Board of County Commissioners.

Procurement is an essential function of the County, affecting all operational departments, ongoing projects and future initiatives. The Procurement Division is divided into three (3) Sections, the “Buying Section”, the “Purchasing Section” and the “Contracts Section”.

The Orange County Procurement Division operates under the leadership of Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., CPPB, APP as Procurement Division Manager and Chief Procurement Official in accordance with the Orange County Ordinance.

Timeline

Release Project Date:

August 3, 2026

Pre-Bid Meeting (Non-Mandatory):

August 10, 2026, 1:00pm

A Non-Mandatory Pre-bid meeting will be held on Monday, August 10, 2026 at 1:00 PM. Attendance is not mandatory, but is encouraged.

This meeting will be hosted virtually, via Webex, and can be accessed at the following link:
https://ocfl.webex.com/ocfl/j.php?MTID=m0e90ccd6696af887691553342783735f

Meeting number:
2333 054 4387

Meeting password:
Go2Meeting

Join from a video system or application
Dial 23330544387@ocfl.webex.com
You can also dial 173.243.2.68 and enter your meeting number.

Join by phone
1-408-792-6300 Toll
Access code: 23330544387

Global call-in numbers
https://ocfl.webex.com/ocfl/globalcallin.php?MTID=m4ee2a16a8ebbb45120d8d2e8b80d4c2b

Question Submission Deadline:

August 14, 2026, 5:00pm

Submission Deadline:

September 3, 2026, 4:00pm

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 532412Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing
• NAICS 561920Convention and Trade Show Organizers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.