Project Information

Bid Title

Water Main Replacement Project

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 22, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

354-UT26-29

Original Source

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Project Description

Solicitation Number:	354-UT26-29
Project Title:	Water Main Replacement Project
Description:	The Town of Cary is seeking sealed proposals from qualified firms to assist in the continuation and advancement of Cary's Annual Water Main Replacement program. The selected consult shall provide engineering services for all phases of the project including survey, design, preparation, of construction plans and specifications, construction management, and full time observation. Questions are due by June 10th 2026 by 5:00 PM ET. Final proposals are due June 23rd, at 2:00 PM ET.
Opening Date:	6/23/2026 2:00 PM
Posted Date:	5/23/2026
Status:	Open
Department:	TOWN OF CARY

Solicitation Number * 354-UT26-29	Department TOWN OF CARY	Status Reason Open
Opening Date 2026-06-23T14:00:00.0000000	Posted Date * 2026-05-22T16:07:16.0000000Z	Primary Commodity Code Professional engineering services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Kathryn McMillan
Description The Town of Cary is seeking sealed proposals from qualified firms to assist in the continuation and advancement of Cary's Annual Water Main Replacement program. The selected consult shall provide engineering services for all phases of the project including survey, design, preparation, of construction plans and specifications, construction management, and full time observation. Questions are due by June 10th 2026 by 5:00 PM ET. Final proposals are due June 23rd, at 2:00 PM ET.

Attachment Preview

REQUEST FOR QUALIFICATIONS

RFQ # 354-UT26-29

Project Title: Water Main Replacement Project

Issue Date: May 22nd, 2026

Due Date: June 23rd, 2026, at 2:00 pm ET

Issuing Department: Utilities

Direct all inquiries concerning this RFQ to:

Crystal Penton, PE

Project Manager – Utility Engineering

Email: crystal.penton@carync.gov

v.04.15.24

Table of Contents

1 INTRODUCTION............................................................................................................................. 1

1.1 Purpose ......................................................................................................................................................1

1.2 Background...............................................................................................................................................1

1.3 RFQ Timeline...........................................................................................................................................1

1.4 Questions...................................................................................................................................................2

1.5 Submittal Requirements and Contact Information ................................................................2

1.6 Rights to Submitted Material............................................................................................................3

1.7 Communications ....................................................................................................................................3

1.8 Lobbying.....................................................................................................................................................3

1.9 Gifts and Favors.....................................................................................................................................3

1.10Proposer Expenses ..............................................................................................................................3

1.11Proposer Acceptance ..........................................................................................................................4

2 QUALIFICATIONS PACKAGE .................................................................................................. 5

2.1 Request for Qualifications Required Document Format ....................................................5

2.2 Hourly Rates ............................................................................................................................................5

2.3 Qualifications Package Documents..............................................................................................6

3 PROPOSAL EVALUATION ........................................................................................................ 7

3.1 Evaluation Criteria.................................................................................................................................7

3.2 Final Selection.........................................................................................................................................7

3.3 Notice to Proposers..............................................................................................................................7

4 SCOPE OF SERVICES ................................................................................................................ 8

5 EXECUTION OF PROPOSAL..................................................................................................10

APPENDIX I.............................................................................................................................................11

APPENDIX II............................................................................................................................................13

v.04.15.24

1 INTRODUCTION

1.1 Purpose

The Town of Cary is seeking one or more qualified firm(s) with which to contract for the

following services:

Cary is soliciting proposals from qualified engineering firms (Consultant) to assist in the

continuation and advancement of our Annual Water Main Replacement program. The

selected consultant shall provide engineering services for all phases of the project

including survey, design, preparation of construction plans and specifications,

construction management, and full time observation.

A detailed scope of services is provided in Section 4 of this solicitation.

Information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.

1.2 Background

As part of Cary’s asset management program, the annual water main replacement project

addresses some of the most suseptible water mains within the distribution system. These

water mains may be approaching the end of their useful life or they may be in an area

experiancing higher than normal break frequency and are in need of replacement. Water

main breaks cause water service interruptions, road closures, costly repairs, and impact

the quality of life for the Cary citizens affected by the event. Replacing these suseptible

water mains at the right time helps avoid these potential issues and increases the overall

performance and relaibilty within Cary’s water distribution system.

Specific areas for the project will be identified prior to entering into an agreement.

Typically the project will include 3 – 6 areas located within or near the Maynard Road

loop. Cary anticipates up to 10,000 linear feet of water main replacement per year. All

new water mains will be ductile iron pipe and will vary from 4” to 12” in size. The existing

water mains to be abandoned are primarily AC pipe, but in some cases may include

galvanized or PVC pipe to be abandoned.

The selected consultant will be expected to complete all design and permitting required

in order to advertise for bids early in 2027.

1.3 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The Town of Cary reserves the right to modify and/or adjust this schedule to meet the

needs of the project. All times shown are Eastern Time (ET):

RFQ Process

Date and time

RFQ Advertisement Date

Deadline for written questions

Town Response to Questions (anticipated)

Submittal Due Date and Time

May 22nd, 2026

June10th, 2026, at 5:00 pm

June 16th, 2026

June 23rdth, 2026, at 2:00 pm

Evaluation Meeting (anticipated)

Interviews (if required)

Selection Announcement (tentative)

July 2026

July 2026

July 2026

1.4 Questions

Requests for clarification and questions to this RFQ must be received by the Town not

later than the date shown above in Section 1.3, entitled “RFQ Timeline”, for the submittal

of written inquires. The Town will not entertain any further questions after the due date.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual:

Contact Name

Crystal Penton, PE

Email Address

Crystal.penton@carync.gov

Indicate “RFQ #354-UT26-29 – Questions” in the subject of the email. Questions

submitted via telephone will not be answered.

The Town shall issue addenda reflecting questions and answers to this RFQ, if any, which

shall be posted to the NC eVP website. No information, instruction or advice provided

orally or informally by any Town personnel, whether made in response to a question or

otherwise in connection with this RFQ, shall be considered authoritative or binding.

Respondents shall be entitled to rely only on written material contained in an Addendum

to this RFQ.

It is important that all Respondents submitting to this RFQ periodically check the

NC eVP website for any Addenda. It is the Respondent’s responsibility to ensure

that all addenda have been reviewed and, if required, signed and returned.

1.5 Submittal Requirements and Contact Information

Electronic responses ONLY will be accepted through the NC eVP website. Interested

parties must be logged in to submit proposals electronically. Registration information is

available at NC Electronic Vendor Portal (eVP). Proposals must be clearly marked with

name of the submitting company, the RFQ number and RFQ title (Company Name 354-

UT26-29 Water Main Replacement Project).

Proposers must submit one (1) electronic version, submitted as a viewable and printable

Adobe Portable Document File (PDF), on or before the submittal due date and time

provided in Section 1.3. Proposals shall be a maximum of 20 pdf pages plus one for

the cover and appendix pages. Submissions that do not comply with the stated

submission method will be deemed non-responsive.

Cary reserves the right to reject any or all proposals for any reason and to waive any

informality it deems in its best interest. Any requirements in the RFQ that cannot be met

must be indicated in the proposal. Proposers must respond to the entire Request for

Qualifications (RFQ). An incomplete proposal may be eliminated from consideration

at the discretion of Cary.

2

It is the responsibility of the Firm to ensure that their response arrives at the designated

location specified in this Section by the due date and time specified in Section 1.3 RFQ

Timeline.

1.6 Rights to Submitted Material

All proposals and supporting materials, as well as correspondence relating to this RFQ,

shall become the property of the Town. The content of all submittals will be held

confidential until the selection of the firm is made. Proposals will be reviewed by the

Evaluation Team, as well as other Town staff and members of the general public who

submit public record requests. Any proprietary data must be clearly marked. In submitting

a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret

materials contained in such response to all Town staff and Town officials involved in the

selection process and to any outside consultant or other third party who serves on the

Evaluation Team or who is hired by the Town to assist in the selection process. Proposals

marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-

responsive and will be removed from the evaluation process.

1.7 Communications

All communications of any nature regarding this RFQ with any Town staff, elected Town

officials, evaluation committee members are strictly forbidden from the time the

solicitation is publicly posted until award. Questions must be submitted in writing to the

individual designated in Section 1.5 prior to the deadline provided in Section 1.3.

Violation of this provision may result in the Firm’s proposal being removed from

consideration.

1.8 Lobbying

By responding to this solicitation, the Firm certifies that it has not and will not pay any

person or firm to influence or attempt to influence an officer or employee of the Town or

the State of North Carolina, or any elected official in connection with obtaining a contract

as a result of this RFQ.

1.9 Gifts and Favors

Contractor shall become aware of and comply with laws related to gifts and favors,

conflicts of interest and the like, including N.C.G.S. §14-234, N.C.G.S. §133-1, and

N.C.G.S. §133-32

1.10 Proposer Expenses

The Town of Cary will not be responsible for any expenses incurred by any Firm in the

development of a response to this Request for Qualifications or any other activities

associated with this procurement including but not limited to any onsite (or otherwise)

interviews and/or presentations, and/or supplemental information provided, submitted, or

given to Town of Cary and/or its representatives. Further, the Town of Cary shall reserve

the right to cancel the work described herein prior to issuance and acceptance of any

contractual agreement/purchase order by the recommended Firm even if the awarding

authority for each entity has formally accepted a recommendation.

3

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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