Project Information

Bid Title

Request for Proposal - Uncontrolled Crosswalk Enhancements Project

Issuing Agency

City of San Leandro

Location

California

Published Date

Mar 25, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

64283

Original Source

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Bid Documents

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Project Description

Bid Number:	64283
Bid Title:	Request for Proposal - Uncontrolled Crosswalk Enhancements Project
Category:	All Open RFPs
Status:	Open

Description: The City of San Leandro, as the implementing agency, desires to solicit qualified proposals to develop Plan, Specifications, and Estimate (PS&E) for the Uncontrolled Crosswalk Enhancement Project (“Project”) in accordance with this Request for Proposals (RFP). Award resulting from this RFP will be a fixed contract. The City of San Leandro is seeking a consultant firm to enter into a Consultant Services Agreement related to developing Final Plans, Specifications, and Estimates (PS&E) for the Uncontrolled Crosswalk Enhancement Project (“Project”). The Project is located at various locations in the City of San Leandro. Request for Proposal #64283 Uncontrolled Crowsswalk Enhancement Project - Plan, Specifications, and Estimate Publication Date/Time: 3/25/2026 2:30 PM Closing Date/Time: 4/22/2026 3:00 PM Submittal Information: Proposals shall be received, via email, up to 3:00 p.m. on Wednesday, April 22, 2026 Bid Opening Information: Please Review RFP Addendum Date/Time: Contact Person: Questions regarding the Proposal Requirements, shall be submitted to Robin Chee, Associate Engineer, at [email protected] , and copy Sally M. Perez, Purchasing Technician, at [email protected] . Questions regarding the submittal requirements, shall be submitted to Sally M. Perez, Purchasing Technician, at [email protected] . Download Available: Yes Fee: No Fee to Download Business Hours: 8:30am - 5:00pm Plan Holders List: Interested parties are encouraged to advise Sally Perez, Purchasing Technician at [email protected] , to be placed on the project plan holder's list to receive courtesy notifications of the Questions & Answers, as well as any addenda and other project information. Project Addenda, if any, will also be posted on the website. A bidder who fails to address all project addenda in its proposal may be deemed non-responsive. Related Documents: RFP No. 64283 Uncontrolled Crosswalk Enhancements Project - Plan. Specifications, and Estimate (PS&E)

Attachment Preview

REQUEST FOR PROPOSALS

UNCONTROLLED CROSSWALK ENHANCEMENTS PROJECT

PLAN, SPECIFICATIONS, AND ESTIMATE (PS&E)

RFP NO. 64283

RFP Issue Date:

March 25, 2026

Email Proposals Submittal Due Date:

April 22, 2026

Proposals via Email:

sperez@sanleandro.org

TABLE OF CONTENTS

I. INTRODUCTION .................................................................................................................. 3

II. BACKGROUND .................................................................................................................... 3

III. PROJECT OVERVIEW AND OBJECTIVES ....................................................................... 3

IV. SCOPE OF SERVICES .......................................................................................................... 3

V. PROPOSAL REQUIREMENTS ............................................................................................ 7

VI. SUBMITTAL REQUIREMENTS........................................................................................ 10

VII. ESTIMATED SCHEDULE .................................................................................................. 10

VIII. EVALUATION OF PROPOSALS................................................................................... 11

IX. PROPOSER INTERVIEWS ................................................................................................. 12

X. PROPOSER INTERVIEW CRITERIA................................................................................ 13

XI. DELIVERABLES REQUIRED OF SELECTED CONSULTANT...................................... 13

XII. CONDITIONS ....................................................................................................................... 13

Attachment A – Consulting Services Agreement

Attachment B – Living Wage Guidelines and Frequently Asked Questions (FAQs)

Attachment C – Living Wage Self Verification Form

Attachment D – Reference Materials

RFP No. 64283 Uncontrolled Crosswalk Enhancements

Page 2 of 49

REQUEST FOR PROPOSALS

UNCONTROLLED CROSSWALK ENHANCEMENT PROJECT

The City of San Leandro, as the implementing agency, desires to solicit qualified proposals to

develop Plan, Specifications, and Estimate (PS&E) for the Uncontrolled Crosswalk Enhancement

Project (“Project”) in accordance with this Request for Proposals (RFP). Award resulting from this

RFP will be a fixed contract.

I. INTRODUCTION

The City of San Leandro is seeking a consultant firm to enter into a Consultant Services

Agreement related to developing Final Plans, Specifications, and Estimates (PS&E) for the

Uncontrolled Crosswalk Enhancement Project (“Project”). The Project is located at various

locations in the City of San Leandro.

II. BACKGROUND

The Uncontrolled Crosswalk Enhancement Project is a pedestrian safety project with the goal to

reduce pedestrian crashes including severely injured and fatal injuries at uncontrolled pedestrian

crossings in the City of San Leandro. The San Leandro Local Roadway Safety Plan (2022)

identified collisions at pedestrian crossing at unsignalized intersections and a need to improve

the safety and visibility at these crossings within San Leandro.

The Highway Safety Improvement Program (HSIP), codified as Section 148 of Title 23, United

States Code (23 U.S.C. §148) is one of the core federal-aid programs. The purpose of the HSIP

program is to achieve a significant reduction in traffic fatalities and serious. The City of San

Leandro was awarded federal funding from HSIP Cycle 12 for the Project.

III. PROJECT OVERVIEW AND OBJECTIVES

The Project aims to enhance pedestrian safety and accessibility at seven (7) uncontrolled

pedestrians crossings in the City of San Leandro. These seven locations include: (1) Manor

Boulevard and Crosby Street, (2) Manor Boulevard and Thoits Street, (3) Dutton Avenue and

Arbor Drive, (4) Farnsworth Street and Devonshire Avenue, (5) 150th Avenue and Lark Street,

(6) East 14th Street and Lorraine Drive, and (7) Farnsworth Street and Chapel Avenue. The

conceptual plans can be found in Attachment D ‘Reference Materials’. The Project will develop

a complete PS&E package incorporating recommendations from the San Leandro Local

Roadway Safety Plan.

IV. SCOPE OF SERVICES

The Consultant shall be familiar with and will be responsible for providing and performing all

activities necessary to deliver the Project in the PS&E phase. The Consultant should identify and

explain the necessity for any additional tasks not within the scope of services detailed below,

RFP No. 64283 Uncontrolled Crosswalk Enhancements

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including any modified assumptions required in order to successfully deliver the Project. The key

components of the scope of services, and anticipated tasks, are as follows:

• Project Management

• Stakeholder and Utility Coordination

• PS&E Development (35%, 65%, and 100%)

• Design Services During Construction

Tasks

1.0 Project Management

This task includes all work by the Consultant to effectively manage the scope, cost, and

schedule of the Project. This may include but is not limited to the following activities and

deliverables identified below:

• Coordinate with Project design staff and subconsultants to assure free and timely

flow of information of each task activity

• Manage contract costs

• Prepare and maintain a detailed Critical Path Method schedule, and submit an

updated electronic file schedule on a quarterly or as-needed basis

• Develop and maintain a quality assurance / quality control (QA / QC) program

• Establish an efficient web-based documentation system to share and manage

Project files

• Project kick-off meeting

• Monthly project status check-ins between San Leandro and the Consultant or as-

needed

• Consultant responsibilities shall include preparing agendas and meeting minutes

Deliverables:

• Monthly Invoices

• Monthly Progress

• Critical Path Method Schedule

• Meeting Agenda and Meeting Minutes

2.0 Stakeholder and Utility Coordination

This task includes all work by the Consultants to coordinate with stakeholders and

utilities and secure necessary approvals. It is expected for Caltrans as a key stakeholder

for the review and approval for improvements for location (6) at East 14th Street and

Lorraine Boulevard.

• Comment and response review meeting per design submittal package (35%, 65%,

100%). As needed, the Consultant shall organize and facilitate workshop style

meetings to review comments from stakeholder agencies on the plans and

specifications. Prior to these meetings, a comment-response matrix shall be

RFP No. 64283 Uncontrolled Crosswalk Enhancements

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provided to the stakeholder agency for review. The focus of these meetings shall

be to seek clarification on any comments that are unclear and provide rationale for

comments/requests that are proposed not to be incorporated. Other affected

stakeholder agencies that have an interest include Caltrans in the meeting as

necessary. These meetings are assumed to happen via a virtual platform.

3.0 35% PS&E Package

The Consultant shall review the conceptual plan and previous comments, and prepare the

35% PS&E. The Consultant shall conduct topographic surveys to obtain existing and

representative survey data from past projects from the Project corridor as needed to

support the design of the Project. The Consultant shall also develop technical

specifications and engineer’s estimates. The PS&E documents may include, but are not

limited to, the following:

• Title Sheet and Vicinity Map

• Survey and Project Control

• Demolition Plan

• Layout

• Typical Sections

• Construction Details

• Drainage Plan and Profiles

• Utility Plan

• Signage and Striping Plans

• Landscaping and Irrigation (for Urban Design) Plans

• Electrical Plans (Traffic Signal Modifications, Flashing Beacons, Lighting)

As Part of the 35% PS&E task, the Consultant shall prepare all required engineering

technical reports, which may include, but not limited to the following:

• Drainage / Hydraulics Report

• Lead Compliance Report

• Storm Water Data Report (SWDR) or equivalent to capture necessary Municipal

Regional Permit MRP requirements and Construction Site Best Management

Practices

• Turning Template exhibits as needed, to ensure intersection designs accommodate

large vehicles (transit vehicles, fire, garage, commercial delivery)

• Photometric analysis

The Consultant shall provide stakeholder/utility coordination as applicable should there

be a determined need to relocate any utilities (including adjustments). The Consultant

shall consider potholing for any new signal pole, flashing beacon pole, or electrolier

foundations to ensure no conflicts with underground utilities as part of this task.

Deliverables:

• 35% PS&E Package

RFP No. 64283 Uncontrolled Crosswalk Enhancements

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