Project Information

Bid Title

Digital Accessibility Compliance Project

Issuing Agency

City of Seattle

Location

Washington

Published Date

Jul 16, 2025

Closing Date

Aug 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-140-S

Original Source

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Bid Documents

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Project Description

Project ID: 25-140-S

Title: Digital Accessibility Compliance Project

Addenda: 0

Release Date: 7/16/2025

Due Date: 8/12/2025

Post Information

Posted At:Wed, Jul 16, 2025 8:00 AMSealed Bid Process:NoPrivate Bid:No

Overview

Summary

The City of Seattle is seeking proposals for Digital Accessibility Compliance Project . Proposals are due no later than 1:00 pm on Tuesday, August 12, 2025 . All questions are to be submitted through the e-procurement portal at https://procurement.opengov.com/portal/seattle no later than 5:00 pm on Monday, July 28, 2025 .

Background

Seattle Public Utilities (SPU) is seeking a consultant to help achieve full compliance with the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA across its public-facing websites and applicable digital documents. The goal is to ensure equitable access for all customers, including individuals with disabilities. The project involves remediation of 5,000+ existing published documents on SPU's public facing website, providing instructor-led training for staff in producing and remediating accessible digital documents and developing a sustainable accessibility program to support ongoing compliance.

SPU is required to make all public web content accessible for people with disabilities and those using assistive technologies by April 2026 per Mayoral Executive Order 2025-03, City IT policy, and ADA Title II: 28 CFR Part 35. While we recognize the complexities of reaching full compliance by this deadline, the adoption of innovative, user-centric solutions – such as seamless integration with assistive technologies and real-time accessibility monitoring – offers a unique opportunity to elevate SPU’s digital experience and establish a new public sector standard for inclusivity.

SPU intends to execute a single consultant services contract with an estimated value of $247,000.

Timeline

Solicitation Release:

July 16, 2025

Pre-Submittal Conference (Non-Mandatory):

July 23, 2025, 10:00am

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTNjZjc2ODQtMWE4My00NDQxLTgwZWItZWZmNTZkZWNhZDFm%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%22121dc13c-da68-47c3-b850-703d10817830%22%7d

Meeting ID: 269 136 403 091 9
Passcode: Eo97mu9m
________________________________________
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+1 206-686-8357,,626661391# United States, Seattle
Find a local number
Phone conference ID: 626 661 391#
Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 115 177 058 2
More info

Deadline for Questions:

July 28, 2025, 5:00pm

Response Submission Deadline:

August 12, 2025, 1:00pm

Announcement of Successful Proposer(s):

Week of 9/15/25

Estimated Dates of Interviews (if Conducted):

Week of 9/8/25

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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