Project Information

Bid Title

Four 2025 or Newer 4wd 3/4 Ton Crew Cab Pickups & One 2025 or Newer ¾ Ton Regular Cab Pickup

Issuing Agency

City of Derby

Location

Kansas

Published Date

Dec 22, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

2025-041

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-041
Bid Title:	Four 2025 or Newer 4wd 3/4 Ton Crew Cab Pickups & One 2025 or Newer ¾ Ton Regular Cab Pickup
Category:	Motor Vehicles & Equipment
Status:	Open

Description: REQUEST FOR BIDS #2025-041 Four - 2025 or Newer 4wd - 3/4 Ton Crew Cab Pickups One - 2025 or Newer ¾ Ton Regular Cab Pickup with Utility Service Bed The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors to provide Four - 2025 or Newer 4wd 3/4 Ton Crew Cab Pickups and One - 2025 or Newer ¾ Ton Single Cab Pickup with Utility Service Bed. Please carefully review this document. If you are interested in making a bid consistent with the conditions, instructions, requirements, and specifications as contained herein. Submit of the Response Form together with a comprehensive bid in a sealed envelope no later than 2:00 P.M., on Tuesday, January 20, 2026. The outside of the envelope should be clearly marked with the bidder’s name and address and identified as “2026 Public Works Pickups”. The sealed envelope should be addressed as follows: Derby City Clerk 611 N. Mulberry Road, Suite 300 Derby, KS 67037 RFP # 2025-041 All bids must be valid for 60 days. The City of Derby reserves the right to reject any or all bids with or without cause. Each bidder shall specify the delivery date, which is 60 days or less after receipt of the purchase order. Delivery shall be made to the Public Works Fleet Division after all pre-delivery services have been performed. If submitted by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037. It is the sole responsibility of the bidder to see that its response and the appropriate documents are delivered on time. Any response received after the scheduled closing time for receiving bids will be returned to the proposer unopened and will not be considered. It is the responsibility of the bidder to check Derby’s website for information and updates. Proposed pricing for the equipment may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the bid review process unless otherwise required by law. Because the purchase requires the expenditure of public funds, part or all of the successful bid will likely be public record within the meaning of the Kansas Open Records Act. Prior to acceptance of a bid, the information contained in each bid will be used for evaluating the bidder’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of bids unless otherwise required by law. Tom Keil, Assistant Public Works Director Publication Date/Time: 12/22/2025 12:00 AM Closing Date/Time: 1/20/2026 2:00 PM Submittal Information: Derby City Clerk 611 N. Mulberry Road, Suite 300 Derby, KS 67037 RFP # 2025-041 Bid Opening Information: 1/20/26 at 2 p.m. Contact Person: Tom Keil, Assistant Public Works Director 316-788-0301 ext. 4102 tomkeil@derbyks.gov Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2025_041 Public Works Truck Bid

Attachment Preview

REQUEST FOR BIDS #2025-041

Four - 2025 or Newer 4wd - 3/4 Ton Crew Cab Pickups

One - 2025 or Newer ¾ Ton Regular Cab Pickup with Utility Service Bed

December 22, 2025

The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors to provide

Four - 2025 or Newer 4wd 3/4 Ton Crew Cab Pickups and One - 2025 or Newer ¾ Ton Single Cab

Pickup with Utility Service Bed.

Please carefully review this document. If you are interested in making a bid consistent with the

conditions, instructions, requirements, and specifications as contained herein. Submit of the

Response Form together with a comprehensive bid in a sealed envelope no later than 2:00 P.M., on

Tuesday, January 20, 2026. The outside of the envelope should be clearly marked with the bidder’s

name and address and identified as “2026 Public Works Pickups”. The sealed envelope should be

addressed as follows:

Derby City Clerk

611 N. Mulberry Road, Suite 300

Derby, KS 67037

RFP # 2025-041

All bids must be valid for 60 days.

The City of Derby reserves the right to reject any or all bids with or without cause.

Each bidder shall specify the delivery date, which is 60 days or less after receipt of the purchase

order. Delivery shall be made to the Public Works Fleet Division after all pre-delivery services have

been performed.

If submitted by mail, the sealed envelope containing the bid must be enclosed in another envelope

addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.

It is the sole responsibility of the bidder to see that its response and the appropriate documents are

delivered on time. Any response received after the scheduled closing time for receiving bids will be

returned to the proposer unopened and will not be considered. It is the responsibility of the bidder to

check Derby’s website for information and updates.

Proposed pricing for the equipment may be disclosed at a public meeting to receive and to file

responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other

information provided in your response will be considered proprietary and will not be divulged during

the bid review process unless otherwise required by law. Because the purchase requires the

expenditure of public funds, part or all of the successful bid will likely be public record within the

meaning of the Kansas Open Records Act. Prior to acceptance of a bid, the information contained in

each bid will be used for evaluating the bidder’s ability to handle the scope of services and will not

be shared with persons not involved in the evaluation of bids unless otherwise required by law.

Tom Keil, Assistant Public Works Director

GENERAL INFORMATION

This request is for Four-2025 or Newer 4wd 3/4 Ton Crew Cab Pickups and 1 ¾ Ton Regular Cab

Pickup with a Utility Service Bed that meets the specifications listed. It is the intent of these

specifications to describe the equipment that is capable to accommodate the needs of the City.

In order to permit manufacturers to follow their standard processes, minor deviations from

the provisions of these specifications will be considered. Such deviations will be approved

only at the discretion of the City and only if such approval, in the opinion of the City, does

not adversely affect the operation, maintenance, productivity or the life of the vehicle or

any of its parts. All deviations, however insignificant, must be fully explained on response

sheets and shall become part of the bid. There shall be no deviations from the

specifications or the intent of the specifications, except which are listed and which are

expressly approved as part of the bid acceptance. The City reserves the absolute right in its

obligation to the public, to accept the best bid to serve the public interest.

Should you have any questions, please contact, Tom Keil, Assistant Director of Public Works from

Monday through Friday between 7:00 a.m. and 4:00 p.m. at (316) 788-0301 or in writing at

tomkeil@derbyks.gov

Engine:

Transmission:

Wheelbase:

Drivetrain

Tires:

Bed

Rear Axle:

Towing Package:

MIMIMUM SPECIFICATIONS

Truck Chassis Specifications

V8 Gas

Automatic

145”

4x4, E-Locking

17” All Terrain

6.5’ Fleet side, W/ Spray in Liner

3.73, E-Locking

Class III trailer towing group

7-wire harness

Trailer Hitch Receiver

Factory trailer brake controller

Yes/No

Color Exterior:

Color Interior:

Exterior Features

White

Dark (specify)

Interior Features

Windows/Mirrors:

Electric convenience package

Seats:

Cloth

Radio:

AM/FM

Air Conditioning: Yes

Driver Adjustable Lumbar Support

Keys:

Three (3) sets

110/400-Watt Outlet and Upfitter Switches

Safety

4-wheel Anti –lock Brake System

Air Bags

Stability Control

Traction Control

Skid Plates

Fog Lamps

Running Boards

Warranty

Detailed warranty

Comments:

Yes/No

MIMIMUM SPECIFICATIONS

¾ Ton and Utility Service Truck Pickup

Engine:

Transmission:

Wheelbase:

Drivetrain

Tires:

Bed

Rear Axle:

Towing Package:

Color Exterior:

Color Interior:

V8 Gas

Automatic

133 or standard

2-wheel drive

17” All Terrain

Utility Service Body

3.73, E-Locking

Class V trailer towing group

7-wire harness

Trailer Hitch Receiver

Factory trailer brake controller

Exterior Features

White

Dark (specify)

Interior Features

Windows/Mirrors:

Electric convenience package

Seats/Floor

Vinyl

Radio:

AM/FM

Air Conditioning: Yes

Driver Adjustable Lumbar Support

Keys:

Three (3) sets

Yes/No

Yes/No

Commodity Codes

• NAICS 336112Light Truck and Utility Vehicle Manufacturing

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