Project Information

Bid Title

IFB 26-509 Shreveport Regional Airport HVAC Preventative Maintenance & Repair Services

Issuing Agency

City of Shreveport

Location

Louisiana

Published Date

Apr 17, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB 26-509 Shreveport Regional Airport HVAC Preventative Maintenance & Repair Services

Bid Documents

1. RFQ 26-509 Shreveport Regionla Airport HVAC Preventative Maintenance And Repair Services

It shall be the bidder's responsibility to make inquiry of the number of addenda issued.

Attachment Preview

City of Shreveport

REQUEST FOR QUOTE

Preventative/Repairs Services

(RFQ) #26-509

SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE MAINTENANCE AND

REPAIR SERVICES

INDEX OF RFQ FORMS

Any Reference to Bid shall mean Quote. Any reference to bidder

shall mean Quoter.

Request for Quotes (DO NOT RETURN WITH QUOTE)

Page Numbers

2

Price Schedule/Signature Page (COS RFQ FORM #1)

3

NOTE: THE COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF THE

ABOVE COS RFQ FORMS ARE OMITTED, THEN YOUR QUOTE MAY NOT BE CONSIDERED OR

ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.

Special Instructions/Provisions

4-7

Insurance & Bond Requirements

8-11

Fair Share Program Requirements

12-23

Adjudicated Property Affidavit

24

Felony Conviction/ E-Verify Affidavit

25

Format for the Return Envelope

26

Specifications

27-32

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE

AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE

MORE STRINGENT WILL APPLY.

1.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer

be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard

Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business,

then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve

Memorial Library or at most library branches.

2.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, must be furnished within five (5) working days after the City executed contract is

picked up by the prime contractor.

3.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Quoter after the opening.

Revised 12-04-19

Page 1 of 32

AN INVITATION FOR YOU TO RESPOND WITH A WRITTEN OR ELECTRONIC QUOTE

Posted Date: April 17, 2026

D O N O T R ET U R N T H I S P AG E - FAXED OR E-MAILED QUOTES NOT ACCEPTED

Request for Quote (RFQ)

City of Shreveport

Renee Anderson, MBA, CPPB

Interim Purchasing Agent

QUOTES MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO BIDNET.COM TO

SEND EL E CT RO N IC

QUOTE

BID MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON:

May 12, 2022

THEN PUBLICLY OPENED

THIS IS NOT AN ORDER

Quote Number

RFQ# 26-509

BID TITLE:

SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE

MAINTENANCE AND REPAIR SERVICES

PREBID CONFERENCE: Mandatory Pre-Bid Conference will be held Friday, April 24, 2026, at 11:00 a.m.

Location: Shreveport Regional Airport 3rd Floor Conference Room

5103 Hollywood Avenue, Shreveport, LA 71109-7764

Bidders will park in current airport parking lot

E-MAIL QUESTIONS TO: ashley.germany@shreveportla.gov 7 working days before the opening or fax to:

318-673-5408

BID BOND IS NOT REQUIRED.

Estimated Expenditure:

$22,000

Per-year

Bids received after the time specified for opening cannot be considered for an award.

ELECTRONIC QUOTES/QUOTE NOTICES

The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information and receive bid

notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to submit bids &

bid bonds, electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations.

BidNetDirect shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted, provide

your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of bids by e-

mail, send your request to ashley.germany@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

The City of Shreveport reserves the right to reject any or all quotes and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact the

Purchasing Agent at least five days before the quote opening at (318) 673-5450

When the total Quote with alternates is $250,000 or more, do not submit a quote. If there are not any contractors who submit a quote

for less than $250,000, then we will reissue this project as an IFB.

Page 2 of 32

COS RFQ FORM #1-PRICE SCHEDULE/SIGNATURE PAGE (04-25-19)

RFQ #26-509 TITLE: SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE MAINTENANCE AND REPAIR SERVICES

ITEMS BELOW TO BE COMPLETED BY QUOTER

TO THE PURCHASING DIVISION, CITY OF SHREVEPORT, LOUISIANA

The undersigned quoter hereby proposes to perform all requirements of a Contractor as set forth in the Contract

Documents for SHREVEPORT REGIONAL AIRPORT HVAC PREVENTATIVE MAINTENANCE AND REPAIR

SERVICES- in a proper and workmanlike manner, all in accordance with the terms and specifications which are a

part of this Request for Quotations, or any alteration, amendment, or addendum which may become a part of this

Request for Quotations, and upon the terms and conditions or the specifications adopted by the City Council, and

the rules and regulations of the City and under the direction of the Airport or his/her authorized representative(s),

at the following unit price(s):

Item #

Services

Year 1

Year 2

Year 3

Year 4

Year 5

1

Annual Preventative

$

$

$

$

$

Maintenance Service

2

Quarterly Operational $

$

$

$

$

Inspections on all listed

equipment

GRAND TOTAL $

The City reserves the right to renew any resultant contract(s), if mutually agreeable with the contractor, for four additional years in one-year

increments.

Additional 8 hours of discounted straight-time, per month for HVAC Services $_________________

I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm,

or person submitting a quote for the same items/services and is in all respects fair and without collusion or fraud.

Acting on behalf of the quoter, this is to attest that the undersigned is a duly authorized representative of the

above captioned firm, corporation or business and has read Sections 10, 20, & 40 as referenced on the previous

page. In accordance with the Fair Share Requirements, the quoter assures the City that he/she will meet or

exceed the DBE goal, or if cannot meet the required DBE goal, the quoter will assure the City that he/she will

document good faith efforts made toward meeting the goal requirement. THE FAIR SHARE GOAL IS 25%

COMPANYS NAME/ADDRESS:

The Quoter acknowledges receipt of the following

ADDENDA:

AUTHORIZED SIGNATURE(MANUAL):

TITLE:

AUTHORIZED SIGNATURE (TYPED OR

PRINTED):

DATE:

PHONE NUMBER(S):

E-MAIL ADDRESS:

THE CITY RESERVES THE RIGHT TO MAKE AWARD ON ALL OR ON SINGLE LINE ITEMS ABOVE,

WHICHEVER IS MOST ADVANTAGEOUS TO THE CITY, COST, AND OTHER FACTORS CONSIDERED.

Page 3 of 32

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS

1.0

PERMITS, TAXES AND FEES

2.1

All Quotes submitted must include the price of any business and professional licenses, permits, taxes and fees as

required by Federal, State or Local Government Agencies.

3.0

CLARIFICATION/SUBSTITUTION REQUESTS

3.1

Quoters requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

3.2

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Request for Quote.

3.3

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of quotes will

be given consideration.

3.4

Every interpretation made to a Quoter will be in the form of written Addendum to the contract document and when

issued will be on file in the Purchasing Agent’s office.

3.4.1

All such addenda shall become part of the Contract Documents and all Quoters shall be bound by such addenda.

3.4.2

The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.4.3

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays, and Sundays) before the scheduled quote opening then the opening of

quotes shall be extended at least seven but not more than twenty-one working days. (Louisiana R.S. 38:2212-C-

2).

3.4.4

It shall be the Quoter’s responsibility to make inquiry as to the Addenda issued.

4.0

CHANGE ORDERS

4.1

All Public Works’ contracts shall contain provisions authorizing the issuance of Change Orders within the scope of

the project and any such Change Orders shall be in writing.

5.0

EXISTING CONDITIONS

5.1

Quoters are cautioned not to submit their quotes until said plans, specifications, and profiles have been carefully

examined by them.

5.2

Each quoter shall fully acquaint himself with conditions relating to the scope and restrictions attending the

execution of the work under the conditions of this quote.

5.3

It is expected that this will sometimes require on-site observation.

5.4

The failure or omission of a quoter to acquaint himself with existing conditions shall in no way relieve him of any

obligation with respect to this quote or to the contract.

6.0

BID BOND (Not Required)

7.0

PERFORMANCE/PAYMENT/MAINTENANCE BOND (Not Required)

8.0

COST OF PLANS (N/A)

9.0

AWARD CRITERIA

9.1

Award will be made to the lowest responsible and responsive quoter(s) according to the criteria designated in the

Invitation for Quote.

9.2

In addition to price, the Quote Evaluation will include the following factors (as they apply):

9.2.1

The quality of performance/workmanship of previous contracts, or references which attest to the specific

experiences of others.

9.2.2

The timely completion of previous contracts, or references which attest to the specific experiences of others.

9.2.3

The sufficiency of financial resources and its impact on ability of the quoter to perform the contract.

Page 4 of 32

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED

9.2.4

The City reserves the right to conduct on-site inspections of any quoter’s facilities prior to award and the results of

said inspection will be considered by the City in determining Quoters’ capabilities of successfully administering to

this contract.

9.2.5

The ability and availability of the quoter to provide quality and timely maintenance, service, and/or parts.

9.2.6

The cost of maintenance and operational costs.

9.2.7

The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.

9.2.8

The timely completion of a project as stated in the quote.

9.2.9

Substantial compliance or noncompliance with specifications set forth in the quote as determined by the City.

9.2.10 Product or parts inventory capability as it relates to a particular quote.

9.2.11 Results of product/equipment testing

9.2.12 The warranty - Terms and Conditions.

9.2.13

Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory

manner.

9.2.14

An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of

fulfilling proper liaison service with mechanical trades.

9.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.

9.2.16 A record of amicable relations with labor.

9.2.17 An adequate supply of construction equipment in good operating condition.

10.0

ALTERNATES

10.1

If alternates are listed on the Quote Schedule, it is the intent of the City, if the City accepts any Alternates, to

accept them in the order in which they are listed in the quote form.

10.2

The low quoter shall be determined based on the sum of the base quote and the Alternates accepted.

11.0

AWARD

11.1

The Purchasing Division will make award to one quoter for the total job.

12.0

REJECTION

12.1

This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the

preparation of a quote, or to procure or contract for the articles of goods or service.

12.2

The City reserves the right to waive minor informalities, to accept or reject any or all quotes received as a result of

this request, or to cancel in part or its entirety this quote, if it is in the best interest of the City to do so.

12.3

The City of Shreveport reserves the right to declare any quote non-responsive in which the delivery/completion

time indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance

of the SPECIFICATIONS.

13.0

REJECTION OF LOWEST QUOTE

13.1

Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the

lowest quoter, if in the best interest of the City of Shreveport.

14.0

DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 J- 1 & 2/ City of Shreveport Code of Ordinances Sec.

26-265)

14.1

When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq., and/or

debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent for

review by the City’s Disqualification Review Board.

14.2

The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request

either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.

14.3

A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.

Page 5 of 32

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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