Project Information

Bid Title

IFB-25-26-078-FY-27 Municipal Paving Contract

Issuing Agency

City of Danville

Location

Virginia

Published Date

Jun 2, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-078

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	25-26-078
Bid Title:	IFB-25-26-078-FY-27 Municipal Paving Contract
Category:	Purchasing Miscellaneous Bids
Status:	Open

Description: IFB-25-26-078-FY-27 Municipal Paving Contract Pre-Bid Thursday June 11,2026 at 10:00AM Last day for Questions Thursday June 18,2026 by 5:00PM Bid Opens Thursday July 2,2026 by 2:00PM Publication Date/Time: 6/2/2026 12:00 AM Closing Date/Time: 7/2/2026 2:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: 25-26-078-IFB-FY27 Municipal Paving Contract -Post

Attachment Preview

INVITATION FOR BID

Bid No. IFB 25-26-078

Title:

FY27 Municipal Paving Contract

Pre-Bid Meeting:

Last Day for

Questions:

A Pre-Bid Meeting will be held on June 11, 2026 at 10:00 a.m. at the 3rd Floor

Conference Room in the Municipal Building at 427 Patton Street and on

Microsoft Teams:

https://teams.microsoft.com/meet/290833597703646?p=iyeqr1lioZKCNJgLI1

Meeting ID: 290 833 597 703 646

Passcode:

yJ6Kx7xh

Questions may be submitted in writing via email to: purchasing@danvilleva.gov

and frankcp@danvilleva.gov until 5:00 PM on June 18, 2026.

Bid Closing Date: Sealed Bids shall be accepted no later than July 2, 2026, at 2:00 p.m. at the

Purchasing Department, 427 Patton Street, Room 304, Danville, VA 24541 or

electronically through eVA.

Direct Inquiries to: Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Chris Franks, PE

Email: frankcp@danvilleva.gov

TABLE OF CONTENTS

1.0

General Conditions

2.0

Scope of Work

3.0

Supplemental General Conditions

* 4.0

Attachments

5.0

Bid Proposal Form

*NOTE : LINKS ARE PROVIDED IN SECTION 4.0 TO ACCESS/DOWNLOAD DOCUMENTS WHICH HAVE

IMPORTANT CONSEQUENCES TO THE CONTRACT.

i

IFB 25-26-078

1.0 GENERAL CONDITIONS

FY27 Municipal Paving Contract

1.1 Intent: The City of Danville, Virginia is requesting sealed Bids from responsible Bidders for

asphalt concrete resurfacing and related work for multiple City streets in accordance with the

Contract Documents.

A. Prequalification of Bidders: Bidders must be VDOT Prequalified in accordance with

Section 102.01 of the VDOT Specifications.

1.2 Sealed Bids must be received in the Purchasing office no later than 2:00 PM,

on July 2, 2026. Bids may be submitted electronically on eVA at eva.virginia.gov or

mailed or hand-delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Pre-bid Conference: A pre-bid conference will be held on June 11, 2026, at 10:00 a.m. at the

3rd Floor Conference Room in the Municipal Building, 427 Patton Street, Danville, VA and on

Microsoft Teams—see title page for link to join meeting.

1.4 Bid Inquiries: The last day for questions will be June 18, 2026, at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

Cc: Chris Franks, PE (frankcp@danvilleva.gov)

1.5 Davis Bacon: Compliance with the Davis-Bacon Act is not required on this contract.

1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.7 Time of Completion: See Project Manual for additional information.

Substantial Completion:.............. August 20, 2027

Final completion: ........................ August 31, 2027

1.8 Liquidated Damages: $600 dollars per day including Saturdays, Sundays, and Holidays.

1.9 Owner’s Representative: Brian L. Dunevant, PE

1.10 Code: All work performed shall conform to the Contract Documents. Reference is made to the

VDOT Specifications; the VDOT Standard Drawings; this Invitation for Bid; the Project Manual;

and the Plans.

1.11 Retainage/Escrow: Retainage will not be withheld except for cause. See the Project Manual

for further information.

1.12 Information Technology: If a contract is awarded, the Contractor agrees that all information

technology (IT), including web-based applications, software, and digital content, provided

under this contract must conform to the Revised Section 508 Standards (29 U.S.C. § 794d)

and, specifically, must meet WCAG 2.1 Level AA success criteria. The Contractor shall

provide a completed Voluntary Product Accessibility Template (VPAT/ACR) and a Vendor

Accessibility Roadmap, demonstrating compliance prior to final acceptance.

ii

IFB 25-26-078

FY27 Municipal Paving Contract

1.13 Force Majeure: In no event will Contractor or City be liable for any delay in the performance

of, or failure to perform, any action required under the Agreement, whether in whole or in part,

and the time for performance (including, without limitation and for avoidance of doubt, the

investment and job maintenance obligations set forth herein) shall be extended for the

duration of any such delay, to the extent that such delay or failure is caused by any of the

following causes: war; acts of terrorism; strike; lockout or other labor disturbance; fire; severe

weather; extraordinary natural occurrence; epidemic; pandemic; plagues of locusts; swarms

of bow weevils; earthquake; shortage or interruption of supply or transportation facilities;

extraordinary governmental action (whether or not valid); or other causes, whether or not

similar, beyond the reasonable control of Contractor, in each case whether foreseeable or

unforeseeable.

Notwithstanding any other provision of this contract, including the foregoing force majeure

provisions, for projects funded in whole or in part with state or federal transportation funds,

matters relating to contractor delays, excusable delay, suspension of work, time extensions,

liquidated damages, and failure to complete the work within the contract time shall be

governed exclusively by the applicable provisions of the Virginia Department of Transportation

(VDOT) Road and Bridge Specifications incorporated into the Contract Documents, including

but not limited to Sections 108.04, 108.05, and 108.06, as amended. To the extent the

provisions of this contract conflict with the applicable VDOT specifications relating to such

matters, the applicable VDOT specifications shall control and supersede the force majeure

provisions set forth above.

2.0 SCOPE OF WORK

2.1 The Contractor shall provide all labor, material, equipment, supervision, and incidentals

required to perform the Work of the Project as described herein. The Work is described in the

Contract Documents and generally consists of, but may not be limited to, the following:

Asphalt concrete pavement planing and resurfacing and of multiple City streets as directed by

the Engineer. Work shall include all required traffic control, cooperation and coordination with

other contractors, shoulder renovation as needed, and other incidental work as may be

required. Resurfacing limits may be increased, decreased, or modified and streets may be

added or removed at the City’s discretion without adjustment to contract unit prices.

A list of streets to be resurfaced is included in the attachments.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the Bidding Documents and

the Contract Documents. Reference is made to the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0, dated

July 1, 2025. Copies may be obtained from the Purchasing Office or by downloading from the

City’s website “Finance Department, Purchasing Division.

3.2 Award:

A. If a Contract is awarded, the award will be made to the lowest responsive, responsible

Bidder.

A responsible Bidder is one that is VDOT prequalified in accordance with Section 102.01

of the VDOT Specifications and that has the capability, in all respects, to perform fully the

Contract requirements.

iii

IFB 25-26-078

FY27 Municipal Paving Contract

A responsive Bid is one that conforms in all material respects to the requirements of the

Invitation for Bid and that has been submitted by a responsible Bidder.

B. The City reserves the right to reject any or all offers and to waive informalities and minor

irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole responsibility

and authority for negotiating, placing, and when necessary, modifying each and every

invitation to bid, purchase order or other award issued by the City of Danville. In the

discharge of these responsibilities, the Director of Purchasing may be assisted by

assigned buyers. No other City officer or employee is authorized to order supplies or

services, enter into purchase negotiations, or in any way obligate the government of the

City of Danville for any indebtedness. Any purchases contrary to these provisions and

authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The City

of Danville does not discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must choose only

one method of submission to avoid any confusion or duplication of entries. The latest

dated and time stamped bid will be the only bid accepted and evaluated. No bid may

be considered if received after the time shown on the title page. The allowable methods

for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted. Envelopes

must be sealed and marked in the lower left-hand corner IFB 25-26-078 “FY27 Municipal

Paving Contract” and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their Bids electronically must ensure

that they are registered on eVA at www.eva.virginia.gov. Bids can be found under the

Business Opportunities Tab > Virginia Business Opportunities (VBO). Search IFB

25-26-078. When Addenda are issued, offerors that have submitted an electronic

response will have to RESUBMIT their response to the latest version of the solicitation.

D. Bidders are expected to examine all Bidding Requirements, Specifications, Drawings,

Bidding Documents, proposed Contract Documents, and the Site. Failure to do so will be

at the Bidder’s risk. Erasures or other changes must be initialed by the person signing the

Bid.

E. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a domestic

or foreign business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise

required by law. A Contactor organized or authorized to transact business in the

iv

IFB 25-26-078

FY27 Municipal Paving Contract

Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its bid or proposal

the identification number issued to it by the State Corporation Commission. Any bidder or

offeror that is not required to be authorized to transact business in the Commonwealth as

a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall

include in its bid or proposal a statement describing why the bidder or offeror is not

required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely

completion of this Project, may be deemed sufficient cause for disqualification of said

Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and professional

completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is altered,

or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or irregularities

of any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the price

bid was substantially lower than the other bids due solely to a mistake therein, provided

the bid was submitted in good faith and the mistake was a clerical mistake, as opposed

to a judgment mistake, and was actually due to an unintentional arithmetic error or an

unintentional omission of a quantity of work, labor, or material made directly in the

compilation of the bid, which unintentional arithmetic error or unintentional omission

can be clearly shown by objective evidence drawn from inspection of original work

papers, documents, and materials used in the preparation of the bid sought to be

withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within

two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the following

reasons:

1. Submitting more than one proposal from the same partnership, firm, or corporation

under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall be

disqualified as bidders for any future work of the City until any such participating bidder

has been reinstated by the City as a qualified bidder.

v

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.