Project Information

Bid Title

145 - Crown Water Treatment Plant Open House Catering

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 10, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

145 - Crown Water Treatment Plant Open House Catering

File Number: 145
Closing Date: April 23, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: JGilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Ramses Clements

2166642444

ramses_clements@clevelandwater.com

Procurement Folder

158840

RFB No.

RFB 2001 202600000000145

RFB Description

Crown Water Treatment Plant Open House Catering

RFB Closing Date/Time

April 23, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2001

April 23, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Crown Water Treatment Plant Open House Catering

Item Quantity/

UOM

Event Date

Service

Dates

From

To

********************See Attached Details for Specifications: Breakfast & Lunch********************

Catalog

Discount

Event Date: Saturday May 9, 2026

Crown Water Treatment Plant Open House Catering Needs

Breakfast Delivered and Setup by 7:30 a.m.

Boxed Lunch Delivered and Setup by 11:00 a.m.

Contact Person Ramses Clements 216-857-7495 or 216-664-2444 Ext. 75640.

Email Address - ramses_clements@ClevelandWater.com

Location: Crown Water Treatment Plant - 955 Clague Rd. Westlake, Ohio 44145

Bidder to Quote Complete Cost As Specified:

1 Breakfast: $____________

2 Lunch: $______________

Total Cost: $____________________

********************Total Cost to Include Delivery and Setup Charges********************

***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY**********

.

Ship To:

Plant: Crown Water

Plant: Crown Water

955 Clague Rd

Westlake, OH 44145

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Ramses Clements

2166642444

ramses_clements@clevelandwater.com

Procurement Folder

158840

RFB No.

RFB 2001 202600000000145

RFB Description

Crown Water Treatment Plant Open House Catering

RFB Closing Date/Time

April 23, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2001

April 23, 2026 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Ramses Clements

2166642444

ramses_clements@clevelandwater.com

Procurement Folder

158840

RFB Closing Date/Time

April 23, 2026 3:00 PM

RFB No.

RFB 2001 202600000000145

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Crown Water Treatment Plant Open House Catering

Department/Division Public Bid Opening Date/Time

2001

April 23, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Public Content

2026 Crown Water Treatment Plant Open House

Catering Needs

Event Date: Saturday May 9th, 2026

2026 Crown Water Treatment Plant Open House will be on Saturday May 9th, 2026 at Cleveland

Water’s Crown Water Treatment Plant 955 Clague Rd. Westlake, Ohio 44145.

The point of contact is Ramses Clements. He can be reached at 216-857-7495 or at

ramses_clements@clevelandwater.com

Requirements:

1. Caterer must be in business for at least one year in order to submit a bid and must be

able to provide service as described below.

2. Vendor must provide a copy of a valid vendor license or permit from the State of Ohio

per section 5739.17 of the Revised Code.

3. Caterer must own and operate from legal, local business address and accommodate a

site visit of the their facility where catering services will be performed, if requested,

prior to any award.

4. Caterer must be prepared to set up a separate lunch area in a conference room for 10-

15 people (That meeting is tentative, but the number of people already is factored into

the Event Needs below just in case).

5. Indemnification and insurance

a. Caterer must present a copy of current liability insurance at the time of bid

submission, and vendor shall keep that insurance effective during the event period.

6. Caterer shall indemnify, defend and hold harmless the City of Cleveland, Ohio (its

officers, agents, and employees) from all claims, demands, liabilities, loss, suits, causes

of action, occurring from personal injury including death, property damage, including

third parties and employees of any party, as a result of neglect or intentional act of

omission by caterer or its agents, employees, subcontractors, or supplies, in performing

works or service or furnishing labor and materials under the contract, if any.

7. All invoices shall be typed clearly, and submitted as specifically requested by the

Department of Public Utilities.

8. The City of Cleveland is not subject to sales taxes per Section 5739.01 (b) (1) O.R.C.

Therefore, invoices must not charge sales tax.

Public Content

Page 1 of 2

Public Content

Breakfast to be delivered by 7:30am and lunch to be delivered by 11:00am.

Continental Breakfast for 125 people:

Breakfast delivered and setup by 7:30am

• Variety of fresh Danish

• Small muffins

• Bagels (split in half prior to arrival)

• Fresh sliced fruit (not bagged)

• Assortment of juices (oranges, apple, & cranberry)

• Coffee (sides of cream, sugar, and other sugar substitutes)

• Tea bags (Hot tea)

• Pats of butter or margarine

• Cream Cheese (variety?)

• 2 sliced lemons

• Drinking water (Our own coolers)

Boxed lunches for 225 people:

Boxed lunches delivered and setup by 11:30am

• Assortment of meat sandwiches w/lettuce & tomato on wheat bread

- Turkey w/American

- Turkey w/Swiss

- Ham w/Swiss

- Roast Beef w/Cheddar

- Tuna Salad

- Chicken Salad

- Salads and assorted dressing

• Ten (10) vegetarian sandwiches or another agreed upon vegetarian meal

• Potato salad

• Chips: either individual bags or enough to cover the number of participants

• Fresh cookies

• Assortment of soft drinks, including canned tea (20 soft drinks should be diet)

• At least half of drinks should be delivered cold.

• Packets of mayo, mustard, ketchup, and Italian salad dressing.

• Kosher dill pickle halves

Miscellaneous for both services:

Plates, napkins, forks, knives, spoons, plates, cups (for cold & hot drinks), serving utensils for all

items covering for three tables (or should these be CWD), and three bags of ice for drinks.

Public Content

Page 2 of 2

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.