Project Information

Bid Title

ON-CALL ROOFING SERVICES FOR EDDY COUNTY

Issuing Agency

Eddy County

Location

New Mexico

Published Date

Mar 10, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-11

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-11
Bid Title:	ON-CALL ROOFING SERVICES FOR EDDY COUNTY
Category:	Eddy County Bids
Status:	Open

Description: Eddy County (“County”) is seeking proposals from qualified and licensed roofing contractors to provide on-call roofing services for County-owned facilities on an as-needed basis. The Contractor shall provide 24/7 emergency on-call services and shall respond within 48 hours of receiving notification of any reported issue. Services include roof inspection, repair, replacement, maintenance, and emergency response. Publication Date/Time: 3/9/2026 6:00 PM Closing Date/Time: 3/26/2026 2:00 PM Business Hours: Monday-Thursday 7:00am-5:00pm Related Documents: RFP 25-11 On-Call Roofing Services for Eddy County

Attachment Preview

EDDY COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSAL 25-11

On-Call Roofing Services for Eddy County

Commodity Code(s): 910-66, 910-78, 914-73, 936-70

EDDY COUNTY

101 W. GREENE ST.

CARLSBAD, NM 88220

Issued Date: March 9, 2026

Proposal Deadline: March 26, 2026, at 2:00 PM

EDDY COUNTY

RFP 25-11 On-Call Roofing Services for Eddy County

TABLE OF CONTENTS

I. EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ........................................... 3

II. INTRODUCTION .................................................................................................................. 4

III. DEFINITION OF TERMINOLOGY ...................................................................................... 6

IV. CONDITIONS GOVERNING PROCUREMENT ................Error! Bookmark not defined.

V. SEQUENCE OF EVENTS ....................................................................................................11

VI. RESPONSE - FORMAT AND ORGANIZATION .............................................................. 19

VII. EVALUATION .................................................................................................................... 20

VIII. EVALUATION PROCESS .................................................................................................. 22

Appendices.................................................................................................................................... 23

ACKNOWLEDGEMENT OF RECEIPT FORM......................................................................... 24

LETTER OF TRANSMITTAL FORM......................................................................................... 25

STATEMENT OF COMPLIANCE .............................................................................................. 26

CONFLICT OF INTEREST DECLARATION ............................................................................ 27

AFFIDAVIT OF NON-COLLUSION .......................................................................................... 28

NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION ............................ 29

CAMPAIGN CONTRIBUTION DISCLOSURE FORM............................................................. 30

COST PROPOSAL ....................................................................................................................... 32

SAMPLE AGREEMENT A-26-XX .......................................................................................... 35

2

EDDY COUNTY

RFP 25-11 On-Call Roofing Services for Eddy County

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Euna Procurement, formerly known as Bonfire

Interactive, to move all Bid and RFP submissions to a fully digital platform. This is an

effort to streamline the procurement process and make working with Eddy County easier

and efficient.

The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed

here:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

All interested vendors must register on the Eddy County Procurement Portal. During

registration, it is recommended that vendors link relevant commodity codes to their

profiles to receive automatic notifications of new opportunities matching their services or

products.

How to Register

1. Visit https://www.co.eddy.nm.us/

2. Click on the Business tab

3. Go to BID / RFP Opportunities

4. Select BID / RFP Vendor Registration Instructions

For assistance please visit the Vendor Registration Help page or contact the Eddy County Chief

Procurement Officer with any questions at agranger@co.eddy.nm.us

3

EDDY COUNTY

RFP 25-11 On-Call Roofing Services for Eddy County

INTRODUCTION

PURPOSE OF THIS REQUEST FOR PROPOSALS

Eddy County (“County”) is seeking proposals from qualified and licensed roofing

contractors to provide on-call roofing services for County-owned facilities on an as-

needed basis. The Contractor shall provide 24/7 emergency on-call services and shall

respond within 48 hours of receiving notification of any reported issue. Services include

roof inspection, repair, replacement, maintenance, and emergency response.

SCOPE OF WORK

The selected Offeror(s) shall provide all labor, supervision, materials, equipment, tools,

transportation, and incidentals necessary to perform roofing services, including but not

limited to the following:

1) General Roofing Services

• Roof inspections and condition assessments

• Preventative maintenance and minor repairs

• Emergency leak repairs and weatherproofing

• Full or partial roof replacement

• Roof restoration and coating systems

• Removal and disposal of existing roofing materials

• Flashing, gutters, downspouts, and related components

2) Roofing Systems

Services may include, but are not limited to:

• Asphalt shingles

• Modified bitumen

• Built-up roofing (BUR)

• Thermoplastic Polyolefin (TPO) roofing systems

• PVC and EPDM membrane systems

• Metal roofing systems

• Tile roofing systems

TPO Certification Requirement:

• Any work involving TPO roofing systems must be performed by

personnel certified by one or more TPO roofing system manufacturers

• All TPO work shall comply with manufacturer specifications and

installation guidelines

4

EDDY COUNTY

RFP 25-11 On-Call Roofing Services for Eddy County

• Offerors must be able to provide manufacturer-backed warranties for TPO

roofing systems when applicable

• Failure to maintain required TPO certification during the contract term

may result in contract termination

3) Inspections & Reporting

• Pre-Project inspections and written assessments

• Inspection reports including photographs and recommendations

• Cost estimates and proposed timelines

• Post-project inspections and submission of warranty documentation

• Detailed written reports and supporting documentation for each site visit,

including all preventive maintenance, repair work, and renovation services

performed.

4) Compliance & Standards

• Compliance with all applicable OSHA regulations, New Mexico Building

codes, and industry standards

• Use of materials meeting or exceeding manufacturer and industry

requirements

• Coordination with County staff to minimize disruption to County

operations

5) Emergency Response

• Availability during regular business hours and after-hours, as needed

• Provide 24/7 emergency on-call services and shall respond within 48

hours of receiving notification of any reported issue

SITE VISIT (IF REQUIRED)

If a site visit is desired prior to submitting a proposal, it can be arranged by contacting the

Procurement Administrator. During the site visit, no questions may be asked or answered.

Any questions must be noted and submitted in writing to the Procurement Administrator

for a response. Any information given during the site visit is considered unofficial and

may not be considered or included in the services contract awarded.

CONTRACT TERM

It is anticipated that the initial term of this contract will be for one (1) year, commencing

upon full execution of the agreement(s). The County reserves the right to renew or extend

any contract on an annual basis (or any portion thereof) for up to three (3) additional one-

5

Commodity Codes

• NAICS 238160Roofing Contractors

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