Project Information

Bid Title

Replacement of Existing HP Devices, Peripherals, and Warranties

Issuing Agency

City of Orlando

Location

Florida

Published Date

Nov 10, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID:

Title: Replacement of Existing HP Devices, Peripherals, and Warranties

Addenda: 0

Release Date: 11/10/2025

Due Date: 12/2/2025

Post Information

Posted At:Mon, Nov 10, 2025 8:12 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City is seeking Bids from authorized distributors of the specified Hewlett-Packard (HP) laptop and desktop computers, specified related accessories, and specified service plans as detailed in the Pricing Sheet provided. The deployment of the computers will be accomplished by City of Orlando professional and technical staff, in conjunction with the standard support processes provided to customers of the awarded Contractor. The City intends to perform a phased replacement of approximately 1,700 legacy HP devices with updated models that meet the exact specifications provided, including designated HP configuration IDs and SKUs. All proposed equipment must include manufacturer warranty coverage. Alternative products or configurations will not be considered under this solicitation.

The estimated duration of the replacement is approximately six (6) to eight (8) months from the time of award.

Background

The City has standardized to Hewlett-Packard (HP) devices and uses mobile and desktop computers, configured to the City's specifications, operating in a network environment. For purposes of this IFB, bidders should consider the replacement counts to be up to an estimated: seven hundred thirty (730) standard desktop computers, four (4) mini desktops, sixty-eight (68) workstation desktops, sixty-seven (67) executive laptops, one hundred seventeen (117) small screen laptops, six hundred ninety-one (691) standard laptops, and five hundred (500) docking stations. Additional computers may be purchased on an as-needed basis during the term of the Contract.

Timeline

Issue Date:

November 10, 2025

Cut-off date for Questions by Bidder:

November 21, 2025, 5:00pm

Bid Due Date and Time:

December 2, 2025, 2:00pm

JOIN THE VIRTUAL OPENING.
Online: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmJlNTlhYTYtNjcwMi00ZmI4LTk2ZDAtZWY5ZjU2N2MzNGYx%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%2291ceefc2-f701-4014-920f-8cd983006dcd%22%7d
Call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the Meeting ID: 287 294 766 532 0
Passcode: wo2bH9zK

Commodity Codes

• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.