Project Information

Bid Title

RFP for Motor Grader Lease

Issuing Agency

City of West Fargo

Location

North Dakota

Published Date

Mar 10, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Motor Grader Lease
Category:	City of West Fargo RFP
Status:	Open

Description: The City of West Fargo is requesting proposals for Thirteen (13 or more) new and/or used motor graders. Proposals shall be received by the City of West Fargo Public Works Facility at 810 12th Avenue Northwest, West Fargo, ND 58078 no later than 10:00 A.M., April 7th, 2026. Proposals shall be in a sealed envelope and marked "Motor Grader Lease Contract Renewal" on the outside of the sealed envelope. The City reserves the right to cancel this RFP or postpone the date and time for submitting proposals at any time prior to the proposal due date. The City does not promise to accept the proposal and specifically reserves the right to reject the proposal. Publication Date/Time: 3/10/2026 12:00 AM Closing Date/Time: 4/7/2026 10:00 AM Submittal Information: Submit sealed quotes to West Fargo Public Works 810 12th Ave NW Contact Person: Scott Tiffany, Fleet and Facilities Purchasing Specialist Phone: 701-515-5418 Email: scott.tiffany@westfargond.gov 810 12th Ave NW, West Fargo, ND 58078 Download Available: YES Related Documents: RFP - Motor Grader Lease 2026

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CITY OF WEST FARGO

3/10/206

REQUEST FOR PROPOSAL

FOR

3 YEAR LEASE RENEWAL CONTRACT WITH OPTION TO EXTEND

2 MORE YEARS

(13 or more) MOTOR GRADERS WITH WING RENTAL

REQUEST FOR PROPOSAL

The City of West Fargo is requesting proposals for Thirteen (13 or more) new and/or

used motor graders. Proposals shall be received by the City of West Fargo

Public Works Facility at 810 12th Avenue Northwest, West Fargo, ND 58078

no later than 10:00 A.M., April 7th, 2026. Proposals shall be in a sealed envelope

and marked "Motor Grader Lease Contract Renewal" on the outside of the sealed

envelope. The City reserves the right to cancel this RFP or postpone the date and time

for submitting proposals at any time prior to the proposal due date. The City does not

promise to accept the proposal and specifically reserves the right to reject the

proposal.

GENERAL INFORMATION:

MODEL:

Units shall be no older than a 2020 Motor Grader. It is the intent to lease

(13 or more) units per year with commission approval.

WARRANTY: Successful bidder provides all warranty and repairs for the term of the

rental agreement except for wear items such as tire cuts/flats, cutting

edges, etc. Questionable items that the vendor feels are City of West

Fargo's responsibility, will be discussed and agreed upon by both

parties prior to any work being done.

PICKUP:

RETURN:

U p o n approval, the successful bidder shall be ready (7) Motor graders

for Pickup October 15th, and (6) Motor graders for pickup November

15th following notification of acceptance of lease contract for each year

of the contract. Fuel must be half or greater on day of pickup.

Return of all (13 or more) Motor graders with be April 15th every

year of lease contract. Fuel must be half or greater on return date.

PAYMENT:

A one-time payment for 6-month rental from October/November 15th

to April 15th for each leased contract year shall be paid in full by the

City of West Fargo for the specified unit by January 15th of the contract

year. Hourly rental shall be accrued and paid at the end of the rental

agreement. Payment method can be adjusted if it is agreed upon by the

successful bidder and the City of West Fargo.

INSURANCE: The City of West Fargo will insure the rental unit for the term of the

rental agreement. Model number/Serial number/value of motor grader

and attachments shall be disclosed so appropriate information can be

forwarded to the insurance provider.

TERMS:

Rental/lease dates are from October/November 15th to April 15th. Lease

years shall include 2026/2027, 2027/2028, 2029/2030. No escalation

clause is permitted during the three-year lease contract.

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CITY OF WEST

FARGO

PREFERRED

SPECIFICATIONS

2020 OR NEWER TANDEM ARTICULATING MOTOR GRADERS

WITH HYDRAULIC FRONT WHEEL DRIVE AND A 12 ft FALLS

SHORT WING PLOW

It is not the intent of these specifications to design but to help ensure that certain

features are included that will enable the unit to perform the tasks the City of West

Fargo deems necessary. These Request for Proposals are intended to enable the City

of West Fargo to evaluate the proposal and determine the appropriate motor grader for

the tasks we want to accomplish. Please indicate if the bidder is complying or list any

deviations from this specification sheet.

5.1 General

Yes

No

1. Base machine weight shall be no less than 37,500 lbs.

2. Tires shall be a radial 17.5 x 25 SNOPLUS or approved

equal.

3. Machine shall be 6-wheel drive.

5.2 Engine

1. The engine shall be a turbo-charged, direct injection,

variable horsepower diesel engine with a minimum rating

no less than 185 HP.

2. Doors shall be provided for engine compartments to protect

against airborne debris.

3. An engine block heater, 120volt shall be available to assist

in cold weather starting.

4. Engine coolant shall be extended life coolant with

protection to no less than -34˚F.

5. Engine shall have oil and fuel filters, air filter, pre cleaner

and indicator.

5.3 Powertrain

1. Transmission shall be a direct drive, power shift, counter

shaft type with fully automatic hands-free shift feature.

2. Machine shall be equipped with an inching pedal for

improved modulation and machine control.

3. Transmission shall not have less than eight (8) forward

speeds and not less than four (4) reverse speeds.

4. Differential Lock/Unlock shall be electro-hydraulically

controlled and shall not have speed restrictions for

engaging/disengaging.

5.4 Steering

1. Joystick Hydraulic Power Steering.

2. Auto Articulation.

5.5 Brakes

1. Four-wheel power brakes completely sealed.

2. Parking brakes shall be sealed and adjustment free.

5.6 Hydraulic System

1. Lock valves shall be integrated into the main implement

valve to prevent cylinder drift.

2. Blade lift cylinders shall have independent float capability.

3. The machine must have enough hydraulic controls and

hydraulic lines to run the following implements.

1. Snow wing mast.

2. Snow wing lift.

4. Hydraulic oil must have an operating temperature range

between 104˚ to -40˚ F.

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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