Project Information

Bid Title

RFP Grant Writer

Issuing Agency

Huron charter township

Location

Michigan

Published Date

May 22, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP Grant Writer

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REQUEST FOR PROPOSAL (RFP) FOR GRANT WRITING SERVICES

HURON CHARTER TOWNSHIP

WAYNE COUNTY, MICHIGAN

TABLE OF CONTENTS

Part I – Information Provided by the Requester

A. Introduction

B. Minimum Qualifications

C. Background Information about Huron Charter Township

D. Proposal Evaluation Criteria

E. Township Contact Information

Part II – Information Required from Proposer

A. Proposer’s Name and Address

B. Information Requested

C. Contract

D. Insurance

Part III – Timing Consideration and Administrative Detail

A. Response to Request for Proposal

B. Schedule of Request for Proposal Process

REQUEST FOR PROPOSAL FOR GRANT WRITING SERVICES

Part I – Information Provided by the Requester

A. Introduction

Huron Charter Township is seeking to contract with qualified individuals and/or firms for grant

writing and grant administration services. The Township seeks services encompassing

identification of funding opportunities, preparation of grant applications, and assistance with

post-award compliance and reporting.

Services may be provided on an on-call and/or project-specific basis, as assigned at the

discretion of the Township. The Township anticipates pursuing multiple grant opportunities

annually across departments; however, no minimum volume of work is guaranteed.

The selected proposer will be expected to provide timely submissions, maintain regular

communication, assist with tracking grant deadlines and requirements, and coordinate with

Township staff and external partners as needed.

Interested parties are requested to provide proposal information regarding their experience,

qualifications, and fees.

B. Minimum Qualifications

The proposed grant writer (individual or firm) must:

- Have demonstrated experience in grant writing for municipalities or public sector entities;

- Have a proven record of successfully securing grant funding;

- Possess knowledge of federal, state, and local grant programs;

- Have a minimum of three (3) to five (5) years of relevant experience;

- Demonstrate familiarity with grant compliance and reporting requirements.

C. Background Information about Huron Charter Township

Huron Charter Township operates under a Township Board comprised of a Supervisor, Clerk,

Treasurer, and four Trustees. The Township serves approximately 16,000 residents and employs

approximately 116 employees, including elected, appointed, full-time, part-time, and paid-on-

call staff.

The Township operates multiple departments, including Public Works, Fire, Police, and

administrative functions, all of which may seek grant funding opportunities.

D. Proposal Evaluation Criteria

The following criteria will be used to evaluate proposals:

1) Experience in securing grant funding for municipalities or similar entities (high importance)

2) Ability to identify relevant funding opportunities (high importance)

3) Demonstrated success rate with awarded grants (high importance)

4) Compensation and fee structure (moderate importance)

5) References (moderate importance)

6) Accessibility and responsiveness to Township staff (high importance)

7) Experience with grant compliance and reporting requirements (high importance)

Top-ranked proposers may be invited to participate in an interview and/or provide a brief

presentation regarding their approach and qualifications.

E. Township Contact Information

Any questions regarding the RFP should be directed to:

Huron Charter Township

Kelly Trombly

22950 Huron River Drive

New Boston, MI 48164

Phone: (734)753-4466 x 132

Email: ktrombly@hurontownship-mi.gov

Part II – Information Required from Proposer

A. Proposer’s Name and Address

Provide the name of the individual or firm submitting the proposal, address, and background. If a

firm, indicate size and structure. Indicate whether the proposer operates locally, regionally, or

statewide.

B. Information Requested

The proposal should minimally include the following information:

- Proposed fee structure, inclusive of all service costs. The Township prefers clearly defined

hourly rates and/or flat fees;

- Contingency-based compensation must comply with applicable grant requirements and is

discouraged unless expressly permitted;

- When allowable, the Township prefers that grant writing and/or grant administration costs be

included as eligible expenses within the grant budget;

- Standard rates for services not covered by grant funding must also be provided;

- Description of billing procedures;

- Policy regarding reimbursable expenses;

- Summary of relevant grant writing and administration experience;

- Description of successful grant awards (general descriptions only);

- Identification of personnel who will provide services and their qualifications;

- Provide a minimum of three (3) references from prior or current clients, preferably municipal or

public sector entities. If unavailable, proposer shall explain why;

- Description of any actual or potential conflicts of interest, including work with other

municipalities;

- Description of approach to identifying, preparing, and managing grants;

- Description of experience with grant compliance and reporting.

Proposers should demonstrate the ability to respond to Township communications within a

reasonable timeframe (typically within 24–48 hours) and meet all established grant deadlines.

C. Contract

Submit a copy of a proposed professional services agreement or standard contract.

- All grant applications, narratives, data, and supporting materials developed shall be the property

of the Township;

- Compensation shall not be solely contingent upon grant award unless permitted by applicable

grant requirements;

- The Township reserves the right to terminate any agreement with thirty (30) days written

notice;

- The Township retains final responsibility for all grant compliance unless otherwise agreed in

writing;

- All grant applications shall be reviewed and approved by the Township prior to submission;

- Copies of all grant-related records shall be provided to the Township for retention and audit

purposes;

- The selected proposer shall be considered an independent contractor and not an employee of the

Township;

- The proposer must not be debarred or suspended from participation in federally funded

programs.

D. Insurance

The selected proposer may be required to provide proof of insurance, if required by the

Township, in amounts acceptable to the Township.

Part III – Timing Consideration and Administrative Details

A. Response to Request for Proposal

Proposals shall be submitted in a sealed envelope clearly marked “Grant Writing Services RFP.”

Proposals shall be addressed and delivered to:

Charter Township of Huron

Attn: Grant Writing Services RFP

22950 Huron River Drive

New Boston, MI 48164

Proposals must be received no later than [June 8, 206 by 3:00 PM. Proposals received after the

deadline will not be accepted or considered.

This Request for Proposal does not commit Huron Charter Township to award a contract, to pay

any costs incurred in preparation of a proposal, or to procure or contract for services. The

Township reserves the right to accept or reject any or all proposals, to negotiate with qualified

proposers, or to cancel this RFP in whole or in part if it is in the best interest of the Township.

The Township makes no guarantee of grant funding as a result of these services.

The proposer acknowledges that certain Township records may be subject to public disclosure

under applicable law.

B. Schedule of Request for Proposal Process

The Township anticipates the following schedule for the proposal process:

May 18, 2026 – Issue Request for Proposal

June 8, 2026 by 3:00 PM – Proposals Due

June 9, 2026 thru June 16, 2026 – Review

June 22, 2026 thru June 24, 2026 – Interviews (if applicable)

July 8, 2026– Selection

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 711510Independent Artists, Writers, and Performers

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