Project Information

Bid Title

Elevator Maintenance and Inspection

Issuing Agency

Town of Palm Beach

Location

Florida

Published Date

Aug 28, 2025

Closing Date

Sep 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

ITB No. 2025-030

Original Source

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Bid Documents

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Project Description

Project: Elevator Maintenance and Inspection

Ref. #: ITB No. 2025-030

Type: ITB

Status:

Open

Open Date: Aug 28th 2025, 4:30 PM EDT

Questions Due Date: Never

Contact Information: Ryan Canterbury, rcanterbury@townofpalmbeach.com

Close Date: Sep 24th 2025, 2:00 PM EDT

Project Description: The Town of Palm Beach, Florida ("The Town") is hereby requesting qualified firms to submit competitive bids to provide a full-service term contract for preventative maintenance, repairs and inspection to four (4) – 3-stop hydraulic elevators, one (1) 2-stop hydraulic elevator in five (5) Town owned buildings. The vendor shall utilize the latest edition of ASME A 17.1 Safety Code for Elevators and Escalators, A 17.2 Inspectors guide for Elevator and Escalators and A 17.3 Safety Code for Existing Elevators and Escalators including any supplements of the American Society of Mechanical Engineers (ASME). The successful proposers shall provide professional service inclusive of all certified manpower, supplies, equipment, tools, parts, materials, lubricants, labor supervision, licenses, travel and any/all incidental expenses incurred in the performance of this contract necessary to provide full preventative maintenance, adjustments, replacement and repair service for the elevators, and associated equipment as listed.
If your firm is interested in this solicitation and would like to submit a bid, click the "Prepare your submission" button below; selecting the button in no way obligates you to submit a response to this Invitation to Bid (ITB).
SUBMISSION:
The Town only accepts online submittal of bids through Bonfire, the eProcurement platform linked to the Town website, promoting a greener footprint.
PRE-BID MEETING:
A "NON-MANDATORY" Pre-Bid Meeting will be held virtually via the Microsoft Teams meeting platform.
Date/Time are specified in the "Events" section.
To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser.
Attendance is strongly encouraged as this will be the only forum to seek clarification directly from the Contract Coordinator and Town staff.
AWARD:
Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in this Invitation to Bid.
The Town reserves the right to award to that bidder who will best serve the interests of the Town, and to accept or reject any and/or all bids and to award or not award a contract based on this bid proposal.
The Town reserves the right to award on an all-or-none basis or on a line-by-line basis.
Prices quoted must be valid for a period of ninety (90) days from the close of the bid.
TERM:
The duration of the contract based on this invitation to bid shall be for a period of one (1) year with four (4) optional one-year periods, based on satisfactory performance, budget authorization and mutual agreement, for a maximum contract duration of five (5) years.
RESPONSIBLE VENDOR DETERMINATION:
Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor.
QUESTIONS:
Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature.
CONTACT:
For help with creating an account or submitting a bid, please contact Bonfire Help Desk:
Phone: 1 (800) 354-8010
Email: support.bonfire@eunasolutions.com
For all other questions, please contact the designated Procurement representative:
Ryan Canterbury, Senior Procurement and Contract Agent
Phone: (561) 227-7002
Email: rcanterbury@townofpalmbeach.com
Due to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 541350Building Inspection Services
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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