Project Information

Bid Title

26-15 Groton Police Department Chiller Replacement

Issuing Agency

Town of Groton

Location

Connecticut

Published Date

Dec 4, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26-15 Groton Police Department Chiller Replacement

• 26-15 Groton Police Department Chiller Replacement
• 26-15 Groton Police Department Chiller Replacement Drawings
• 26-15 Groton Police Department Chiller Replacement Specifications
• Addendum 1

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SPECIFICATIONS & BID FORM

FOR

“Police Department Chiller Replacement”

GROTON, CONNECTICUT

Contract # 26-15

BID OPENING

DATE:

TIME:

PLACE:

January 8, 2026

2:00 P.M. PREVAILING TIME

TOWN HALL ANNEX

134 GROTON LONG POINT ROAD

(OPPOSITE FITCH HIGH SCHOOL)

GROTON, CONNECTICUT 06340

TOWN COUNCIL

JULIETTE PARKER, MAYOR

JOE BARIL

PORTIA BORDELON

KEVIN FITZGERALD

DAVID GOODE

BRUCE JONES

DAVID MCBRIDE

ROSCOE MERRITT

ADAM J. PUCCINO, SR

TOWN MANAGER

JOHN BURT

DIRECTOR OF PUBLIC WORKS

GREG A. HANOVER, P.E.

PREPARED BY:

RZ Design Associates,

750 Old Main St,

Rocky Hill, CT 06067

and

Town of Groton

BID DOCUMENT

INDEX

ADVERTISEMENT FOR BIDS .................................................................3

INFORMATION FOR BIDDERS ...............................................................4

BID PROPOSAL .......................................................................................16

FORM OF CONTRACT............................................................................25

PAYMENT BOND ....................................................................................26

PERFORMANCE BOND..........................................................................28

GENERAL CONDITIONS........................................................................30

SUPPLEMENTARY CONDITIONS ........................................................47

TECHNICAL SPECIFICATIONS.............................................................52

BID DOCUMENT

2

ADVERTISEMENT FOR BIDS

“Police Department Chiller Replacement”

TOWN OF GROTON, CONNECTICUT

(Owner)

Sealed bids for "Police Department Chiller Replacement" will be received by the Town of

Groton at the Town Hall Annex, 134 Groton Long Point Road (across from R. E. Fitch High

School) Groton, CT until 2:00 p.m., prevailing time, on January 8, 2026, and then at said office

publicly opened and read aloud. Bids must be enclosed in a sealed envelope and designated as

bid for “Police Department Chiller Replacement".

Any bid may be withdrawn prior to the above scheduled time for opening of bids. Any bid

received after the time and date specified will be returned unopened.

All Contract Documents may be examined at the following:

TOWN HALL ANNEX – 134 GROTON LONG POINT ROAD, GROTON, CT

PUBLIC WORKS DEPARTMENT

Project Description:

Selective demolition and replacement of interior walls and doors to facilitate removal and

replacement of Trane rotary-screw water chiller.

Contract documents, including Plans and Specifications, are available on the Town of Groton

Website: www.groton-ct.gov.

The Town of Groton reserves the right to waive any formalities or to reject any or all bids.

A non-mandatory pre-bid meeting will be held at: 68 Groton Long Point Road, Groton CT, on

December 17 at 2:00pm.

Each bidder must deposit, with his bid, security in the form of bid bond or certified check subject

to the conditions provided in the Information for Bidders.

No bidder may withdraw his bid within 60 days after the actual date of the opening thereof.

Greg A. Hanover, P.E.

Director of Public Works

Town of Groton, Connecticut

The Town of Groton is An Equal Opportunity/Affirmative Action Employer.

3

INFORMATION FOR BIDDERS

1. Sealed Bids

2. Method of Award

3. Bid Schedule

4. Arithmetic Discrepancies

5. Bid Security

6. Qualifications of BIDDER

7. Identity of SUB-CONTRACTORS

8. Bonds

9. Non-Resident Contractor Guarantee Bonds

10. Insurance

11. Receipt of Bonds & Insurance Certificates Prior to Signing Contract

12. Obligation of Bidder

13. Damages for Failure to Enter into Contract

14. Execution of Contract and Notice to Proceed

15. Time of Completion and Liquidated Damages

16. Addenda and Interpretations

17. Substitution Clause

18. Retainage

19. Laws and Regulations

20. List of Utilities in the Area

21. Sales Tax

22. Site Investigation and Conditions Affecting the Work

23. Permits

24. Work Area

25. Change Orders

26. Wages

27. Unbalanced Bids

28. OSHA Violations

29. Local Vendor Preference

4

INFORMATION FOR BIDDERS

1. Sealed Bids

Sealed bids for "Police Department Chiller Replacement" will be received by the Town of

Groton at the Town Hall Annex, 134 Groton Long Point Road, Groton, CT until 2:00

p.m. prevailing time on January 8, 2026, and then at said office publicly opened and read

aloud. Bids must be enclosed in a sealed envelope and designated as bid for “Police

Department Chiller Replacement".

Any bid may be withdrawn prior to the above scheduled time for the opening of bids. Any

bid received after the time and date specified will be returned unopened.

2. Method of Award

The Town of Groton intends to award the contract to the lowest responsible bidder. The

Town reserves the right to reject any and all bids and to award each contract to the bidder

who is most responsive to the interests of the Town.

If the lowest base bid submitted by a responsible bidder does not exceed the amount of

funds then estimated by the Owner as available to finance the contract, the contract will

be awarded on the base bid only. If such bid exceeds such amount, the Owner will reject

all bids or may award the contract on the base bid combined with such deductible

alternates applied in numerical order in which they are listed in the Form of Bid, that

produces a net amount which is within the available funds.

3. Bid Schedule

Bids must be made on these forms and returned intact. Bidders shall state both in writing

and in figures, in ink or typewritten, the proposed price for each separate item of the work

called for in the bid schedule, by which prices will be compared. If any price is omitted,

the blank shall be filled with the highest price named by any bidder for that item, or the

bid may be rejected. Any alterations necessary prior to submission shall be clearly made

by striking through the original entry, writing the revised entry legibly and adjacent to the

stricken entry, and filling in the signer’s initials and date of alteration. The use of

correction fluid (e.g., whiteout), tape, or any masking materials to alter or obscure

original entries is strictly prohibited. The version of the bid form submitted, including all

handwritten or typed entries and modifications, shall be final. The Owner reserves the

right to reject any bid that contains evidence of tampering or otherwise does not adhere to

the requirements of this section.

4. Arithmetic Discrepancies

A. For the purpose of initial evaluation of bids, the following will be utilized in

resolving arithmetic discrepancies found on the face of the bidding schedule as

submitted by bidders:

5

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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