Project Information

Bid Title

Grounds Maintenance

Issuing Agency

City of Decatur

Location

Alabama

Published Date

Mar 5, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Grounds Maintenance
Issue Date: Mar 5, 2026
Bid Number: 26-013
Deadline Date: Mar 17, 2026
Deadline Time: 10:00 AM

The City of Decatur will accept sealed bids for the following service for the City Departments: Grounds Maintenance

There will be a MANDATORY pre-bid meeting ON Tuesday, March 17 th at 10:00 am. Meeting to be held at 7 th floor conference room of City Hall, located at 402 Lee Street NE, Decatur AL, 35601

Sealed and Marked Bids must be received before 2:30 pm, March 26, 2026 and will be opened at the Purchasing Conference Room, located at 701 Railroad Street NW, Decatur, AL 35601

Please view additional documentation for scope of project.

Downloads:

• Bid #26-013
• Scope of Project Maps

Attachment Preview

Date Issued: March 6, 2026

Invitation to Bid No.: 26-013

The City of Decatur will accept sealed bids for the following material, equipment or services for

the City Departments:

Description: Grounds Maintenance

There will be a MANDATORY pre-bid meeting ON Tuesday, March 17th at 10:00 am. Meeting

to be held at 7th floor conference room of City Hall, located at 402 Lee Street NE, Decatur AL,

35601

Sealed and Marked Bids must be received before 2:30 pm, March 26, 2026 and will be opened

at the Purchasing Conference Room, located at 701 Railroad Street NW, Decatur, AL 35601

Bid must include 1 original and 1 copy.

Return sealed bid to:

Regular Mail

City of Decatur

Purchasing Department

P.O. Box 488

Decatur, AL 35602

Courier

City of Decatur

Purchasing Department

701 Railroad St NW

Decatur, AL 35601

I/We agree to furnish at the prices shown and guarantee that each item offered will meet or

exceed all specifications, terms and conditions, and requirements listed. I herein affirm I have

not been in any agreement or collusion among bidders in restraint of freedom of competition

by agreement to bid at a fixed price or to refrain from bidding or otherwise. I have read and

understand all terms and conditions of this bid.

_________________________________

Company Name

________________________________

Authorized Signature

_________________________________

Mailing Address

________________________________

Typed/Printed Authorized Name

_________________________________

City, State, Zip

_________________________________

Title

_________________________________

Telephone

_________________________________

Email

1

PRICE SHEET

Opening Date: March 26, 2026

Invitation to Bid No.: 26-013

Opening Time: 2:30pm

Prices quoted in all bids for personal property shall be total delivered price. Monthly price

amounts shall include all costs incurred by the successful bidder to perform the work required

by this bid. The City shall not pay any amount above and beyond the monthly price for labor,

materials, equipment, or any additional services.

SEE ENCLOSED PRICE TABLE

• A $500.00 bid bond IS required for this IFB.

• Include 3 references with contact information.

• Delivery can be made ____________ days or _____________ weeks after receipt of

order.

• Terms: __________________ (Discounts offered in payment terms will be considered in

the bid evaluation)

• Prices valid for acceptance within __________ days (not to be less than 90 days)

• The city reserves the right to award all items listed or each item listed individually to the

successful vendor(s).

• Contracts for services are let for a period of one year and may be renewed for up to two

additional years, provided the terms of the contract do not materially change.

NOTE: FOR THIS BID TO BE CONSIDERED RESPONSIVE, ALL INFORMATION REQUESTED

SHOULD BE SUPPLIED, AS APPROPRIATE OR THE ENTIRE BID MAY BE DISQUALIFIED. BID

RESPONSE MUST BE IN INK OR TYPED WITH THE ORIGINAL SIGNATURE INCLUDED.

_____________________________________

Bidder Signature

____________________________________

Company

By signing this contract,

represents and agrees that it

is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or

doing business with a jurisdiction with which the State of Alabama can enjoy open trade.

• To download maps of the areas to be mowed go to https://www.cityofdecatural.com/

Departments

• Purchasing

• Bid Opportunities

2

STANDARD TERMS AND CONDITIONS

IN ORDER TO SUBMIT A RESPONSIVE BID, IT IS VERY IMPORTANT THAT ALL TERMS AND CONDITIONS,

SPECIFICATIONS AND INSTRUCTIONS ARE READ THOROUGHLY.

Bid response envelopes shall be properly identified on the front with the invitation to bid number, opening

date and time. Each individual invitation to bid shall be submitted in a separate sealed envelope. Multiple bid

responses submitted in the same envelope/courier package (that are not in separate envelopes properly

identified) shall be rejected. The Purchasing Department assumes no responsibility for late bid responses that

occur due to the U.S. Postal Service or private courier service.

Bid responses and signature page must be submitted on this form in ink or typewritten or the bid will be

rejected.

For a “no-bid” response, return the signature page signed and marked “no bid”. Non-response may result in

removal from active bidders list.

The attached specifications are being provided to potential bidders as guidelines that describe the type and

quality of equipment, supply, and/or service the City of Decatur is seeking to purchase. The bidder must

indicate compliance or list exceptions to each specification item for consideration. Failure to comply with this

provision could be cause for rejection of the bid.

Bid responses must be received in the office of the Purchasing Department not later than the date and time

specified.

The Purchasing Department will not accept facsimile (fax) transmissions or email of bids.

Changes or modifications of this Invitation to Bid are allowed only by written authority of the Purchasing

Agent.

Non Appropriation of Funds: Continuation of any agreement between the City of Decatur and a bidder beyond

a fiscal year is contingent upon continued legislative appropriation of funds for the purpose of this bid and any

resulting agreement. Non availability of funds at any time shall cause any agreement to become void and

unenforceable and no liquidated damages shall accrue to the City as a result. The City will not incur liability

beyond the payment of accrued agreement payment.

Descriptive Literature: Reference to brand names and numbers is not restrictive, unless otherwise specified.

Bids on equivalent items meeting the standards of quality indicated will be considered, providing the bid

clearly describes the item offered and indicates how it differs from the referenced brands. Descriptive

literature on any supplemental information necessary for comparison purposes shall be submitted with the

bid or the Purchasing Agent may reject the bid for that item. Reference to literature submitted with a

previous bid, or on file with the Purchasing Department will not satisfy this requirement.

The City of Decatur reserves the right to modify all or any portion of this Invitation to Bid when the best

interest of the City is involved.

3

The City of Decatur is exempt from all Federal, sales and use taxes.

Bidders shall furnish a Bid Bond of $500.00. The Bid Bond may be in the form of either a Cashier’s Check or

a Surety Bond. Bid Bonds may be set aside on bids for sale of certain standard manufactured products that

are readily available from multiple sources.

All bidders shall maintain such insurance as will protect bidder and the City of Decatur from claims under

Workman’s Compensation Acts and from claims for damage and or personal injury, including death, which

may arise from the operation and/or fulfillment of the resulting contract of this Invitation to Bid. Insurance

shall be written by companies authorized to do business in Decatur, Alabama. Evidence of insurance shall be

furnished to the City of Decatur Purchasing Department no later than ten days after award of this bid.

The City reserves the right to award this bid to a single vendor or multiple vendors when in the best interest of

the City.

The City of Decatur reserves the right to terminate any contract resulting from this bid for just and reasonable

cause whereby it appears to be in the best interest of the City.

The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold the City of Decatur

harmless from any and all causes of action or claims of damages arising out of or related to bidder’s

performance under this contract.

The successful bidder shall abide by all Federal, State, and Local Statutes, laws, regulations, and ordinances.

An electronic version of this bid is available by emailing Purchasing@decatur-al.gov. In order to decrease

the evaluation time and insure award by the award date please enter your responses in the electronic

version if possible, and return it with a hard copy with your bid response package.

The hard copy of the invitation to bid on file in the City of Decatur Purchasing office shall serve as the master

document. Any alterations, deletions, additions or other changes that materially change the intent of the bid

could be considered grounds for rejection of the bid response. Exclusion of the electronic files in a bid

response is not a basis for rejection.

A BID RESPONSE MAY BE REJECTED IF:

• Bids improperly submitted or identified

• Bid not signed or not original signature

• Requested information, or documentation not submitted with bid

• Bid Bond Not Included

• Failure to acknowledge receipt of addendum with bid

• Material alteration of the master document

• Invitation to bid number not on face of envelope

• Received late

• Bid response not on original form

• Bid not in ink or typed

4

Notice: As a condition of contract, grant or incentive performance with the City of Decatur, compliance with

the requirements of the Beason-Hammon Alabama Taxpayer and Citizen Protection Act must be provided.

Please enter the name of your company and your name and complete the affidavit below. Your signature

must be notarized.

BUSINESS NAME: ___________________________________________

APPLICANT’S NAME: ________________________________________

E-VERIFY AFFIDAVIT

I am the applicant listed above. In my capacity as ______________________ of the business entity listed

above, I do hereby execute this affidavit on behalf of the business listed above and, by executing this affidavit,

I verify that business’ compliance with Section 31-13-9 of the Code of Alabama, 1975, stating affirmatively that

it does not knowingly employ, hire for employment or continue to employ an unauthorized alien. Further, the

business has registered with and is participating and will participate during the performance of any contract

with the City in the federal work authorization program known as “E-verify” web address https://e-

verify.uscis.gov/enroll , operated by the United States Citizenship and Immigration Service Bureau of the

United States Department of Homeland Security to verify information of newly hired employees pursuant to

the Immigration Reform and Control Act of 1986 (IRCA), P. L. 99-603, in accordance with the applicable

provisions of Alabama’s Immigration law.

The undersigned further represents that, should the business employ or contract with any subcontractor(s) in

connection with the physical performance of services pursuant to the contract with the City, it will secure

from such subcontractor(s) verification of compliance with Section 31-13-9 of the Code of Alabama, 1975, in a

form substantially similar to this affidavit. The Business further agrees to maintain records of such compliance

and provide a copy of each said verification on request of the City.

_________________________________________________________

E-verify Employment Eligibility Verification User Identification Number

__________________________________________

Applicant

Sworn to and subscribed before me on this the _______ day of __________________, 20_____

__________________________________________

Notary Public

My Commission Expires: _____________________

5

Commodity Codes

• NAICS 561730Landscaping Services

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