Project Information

Bid Title

Engineers of Record

Issuing Agency

City of Veneta

Location

Oregon

Published Date

Aug 13, 2025

Closing Date

Sep 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Engineers of Record
Category:	Engineer of Record RFP
Status:	Open

Description: Pursuant to City of Veneta (City) Public Contracting Rule (City Rule) 137-048-0220, the City is soliciting proposals for one or more Engineers of Record to provide engineering services as independent contractors to the City.  The City anticipates awarding one contract for specialized wastewater and treatment plant expertise, plus back-up general Engineer of Record services and one contract for primary Engineer of Record.  Services typically conducted by the Engineer of Record include, but are not necessarily limited to, the items listed in Article I.D of this RFP.  Expertise is required for civil engineering design, construction administration, project management, site development, utility infrastructure planning (including water system, wastewater treatment and collection system, storm drainage system, and local street system), compliance with local regulations, cost estimating, solicitation services, and thorough understanding of municipal engineering practices to effectively manage and oversee public infrastructure projects. Separate contracts may be awarded to firms specializing in certain areas on larger projects. Services may include reviewing and, if necessary, stamping City-produced engineering drawings in accordance with ORS 672. Work shall be provided to City on an as-needed basis, as authorized by task order. Proposers shall be licensed to practice engineering in the State of Oregon and be members in good standing with the Oregon State Board of Examiners for Engineering and Land Surveying (OSBEELS).  The City will consider proposals from engineering firms as well as individual engineers. Publication Date/Time: 8/13/2025 12:00 AM Closing Date/Time: Open Until Contracted Contact Person: Questions concerning this RFP should be submitted to: Kyle Schauer Public Works Director City of Veneta 88184 8th Street PO Box 458 Veneta, OR 97487 (541) 935-2191 kschauer@ci.veneta.or.us Qualifications: •        Qualifications: o        Name and qualifications of the individual who will serve as the City Engineer of Record. o        The names of professional persons who will assist the City Engineer of Record in performing the work and a current résumé for each, including a description of qualifications, skills, and responsibilities. The City is interested in professionals with experience serving small governmental entities and especially serving comparable size cities. o        Specifically address proposer’s familiarity with laws and regulations governing stormwater and transportation systems, including operations, construction and maintenance of the City’s current systems. •        Description of proposer’s expertise the following areas: o        Civil, Electrical, Mechanical and Transportation Engineering; o        Deep well groundwater pumps and water distribution systems; o        Municipal ground/surface water rights acquisition and maintenance of; o        Pump station and gravity wastewater collection systems; o        SCADA system integration; o        Aerated lagoon wastewater treatment with land applied effluent disposal; o        WPCF and NPDES permit regulations and compliance; o        Stormwater management; o        Municipal transportation systems involving state and federal highways; o        Road maintenance techniques and applications; o        Oregon land use law/planning and development related infrastructure issues; o        Public improvement contracting and administration; o        Contract law and intergovernmental agreements; o        Public Utility billing operations and maintenance; and, o        Public finance and infrastructure financing. •        Explanation of proposer’s workload capacity and level of experience commensurate with the level of service required by the City. •        Explanation of proposer’s facilities and availability of support staff. •        Proof of Insurance of $2 million professional liability insurance and $2 million comprehensive and automobile liability insurance. Proof of coverage by Workers’ Compensation Insurance or exemption. •        A list of at least three references from government clients of similar size for whom similar services have recently been provided. (For all references, please include names, phone numbers, and description of work performed.) •        A list of the tasks, responsibilities, and qualifications of any subconsultants proposed to be used on a routine basis and proof of adequate professional liability insurance for any subconsultants. •        Written affirmation that the firm has a policy of nondiscrimination in employment because of race, age, color, sex, religion, national origin, mental or physical handicap, political affiliation, marital status or other protected class, and has a drug-free workplace policy. •        Confirmation that the proposer is a civil engineer licensed to work in the State of Oregon. •        A discussion of proposer’s use of local resources and community involvement. Related Documents: RFP for one or more City Engineers

Commodity Codes

• NAICS 541330Engineering Services

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