Project Information

Bid Title

130 - Janitorial Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 2, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

130 - Janitorial Services

File Number: 130
Closing Date: April 8, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Tom Revnyak

216-420-8109

trevnyak@clevelandohio.gov

Procurement Folder

158533

RFB No.

RFB 7015 202600000000130

RFB Description

Janitorial Services

RFB Closing Date/Time

April 08, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

April 08, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Janitorial Services for 4150 E. 49th, Building #1

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

General Cleaning Service

First floor and basement approximately 7200 square feet with 17 offices, 1 lunchroom, 1 kitchen, 6 lavatories, 2 sink areas, 1 reception area,

3 common hall areas and stairs. Administrative office hours are Mon. thru Fri. 7:30 am to 4:30 pm. Weekly services to be provided

beginning at 4:30 pm twice per week. One office area will require cleaning service twice per week between the hours 1:00pm - 4:30pm.

Intervals for Floor Maintenance will be at Division's discretion.

Cleaning requirements: (Twice-Weekly)

- Sweep and mop 17 office room floors

- Vacuum all carpet areas

- Empty and dust all waste baskets and wipe with disinfectant, install new liners

- Collect and remove all trash to designated area on premises

- Spot clean walls around light switches and doors

- Sanitize all phones using disinfectant

- Dust all tables, copiers, computers and other areas Using a light duster, do not disturb anything on the surface

- Clean all door windows including entry way and inside office doors

Lavatories and Sink areas (Twice-Weekly)

- Sweep, wet mop and disinfect all flooring

- Wash and disinfect all basins, bowls, urinals and sanitary napkin waste baskets

- Wash and disinfect both sides of all toilet seats

- Restock roll tissue, hand towels and hand soap in their dispensers

- Maintain safety level of paper, soap and disinfectant for use between services below sink areas

- Remove all waste paper, etc., to designated area on premises

- Spot clean walls, doors and knobs

Kitchen and Lunchroom (Twice-Weekly)

- Sweep, wet mop and disinfect all flooring

- Wash and disinfect sink and counter area

- Wash and disinfect refrigerator, and microwave exteriors

- Remove all waste paper, etc., to designated area on premises

- Restock paper and soap products in their dispensers

- Maintain safety level of paper, soap and disinfectant for use between services below sink areas

Note -City of Cleveland - MVM, shall supply and be responsible for paper and cleaning supplies and equipment which shall include; - Toilet

paper, hand towels, soap and their dispensers - Trash bags - Cleaning supplies and disinfectants, duster and polishing cloth - Vendor to

supply vacuum, stripper, buffer, wax, etc. Equipment. All supplies and equipment shall be commercial grade and quality (No Exceptions) All

supplies are to be included in the weekly rate quote.

Vendor to quote weekly rate, (two visits per week

Cost: ____________

FLOOR MAINTENANCE Intervals at Divisions request (quote cost of each individual service) - Carpet Cleaning-approximately 204 square

feet....Cost: _____________

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Tom Revnyak

216-420-8109

trevnyak@clevelandohio.gov

Procurement Folder

158533

RFB Closing Date/Time

April 08, 2026 3:00 PM

RFB No.

RFB 7015 202600000000130

RFB Description

Janitorial Services

Department/Division Public Bid Opening Date/Time

7015

April 08, 2026 3:00 PM

- Floor Stripping & Refinishing-approximately 5,226 square feet - vinyl......Cost: ___________

Required proof of insurance compliance is to be submitted with bid.

PO not to exceed $20,000.00

Ship To:

MOTOR VEHICLE MAINTENANCE

MOTOR VEHICLE MAINTENANCE

4150 EAST 49TH STREET, BLDG. #1

Cleveland, OH 44105

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Tom Revnyak

216-420-8109

trevnyak@clevelandohio.gov

Procurement Folder

158533

RFB Closing Date/Time

April 08, 2026 3:00 PM

RFB No.

RFB 7015 202600000000130

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Janitorial Services

Department/Division Public Bid Opening Date/Time

7015

April 08, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 561720Janitorial Services

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