Project Information

Bid Title

RFP Literacy Coaching

Issuing Agency

Guilford County Schools

Location

North Carolina

Published Date

Apr 10, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

6825

Original Source

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Bid Documents

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Project Description

QuoteID	Description	Bids Closed	Scope of Work
6825	RFP Literacy Coaching RFP Literacy Coaching RFP Literacy Coaching	04/22/2026	PDF PDF

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Purpose

Direct all inquiries to:

Velicia Gaddy

gaddyv@gcsnc.com

GUILFORD COUNTY SCHOOLS

Request for Proposals

Purchasing Department

714 Green Valley Rd

Greensboro, NC 27408

Request for Proposals: 6825

Proposal due date: 4/22/2026

Commodity: Literacy Job-embedded Coaching

and Professional Development

NOTICE TO BIDDERS

Sealed proposals, subject to the conditions made a part hereof, will be received at this office at

714 Green Valley Road, Greensboro, NC 27408, until 2:00 PM EST on the day of opening for

furnishing and delivering the commodity as described herein. Proposal submitted via facsimile

(FAX) machine, email or any other electronic means in response to this Request for Proposals

will not be accepted.

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the

undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are

proposed, at the prices set opposite each item within the time specified herein. By executing this

proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without

collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business

entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities

Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible

Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by

executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief,

that it and its principals are not presently debarred, suspended, proposed for debarment, declared

ineligible or voluntarily excluded from covered transactions by any Federal or State department or

agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-

Contractors for any Contract awarded as a result of this RFP, complies with the requirements of

Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through

the federal E-Verify system.

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE

REJECTED. Late proposals will not be accepted.

Rev.03/16/21

Page 1 of 9

BIDDER:

STREET ADDRESS:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY

NO.

P.O. BOX:

ZIP:

TELEPHONE

NUMBER:

FAX NUMBER:

TITLE

E-MAIL:

Offer valid for 60 days from date of bid opening, unless otherwise stated. After this time, any

withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.

1.0 PURPOSE AND BACKGROUND

Guilford County Schools (GCS) is seeking proposals from qualified vendors to provide comprehensive,

job embedded instructional coaching services that support the district’s implementation of High Quality

Instructional Materials (HQIM) and strengthen classroom instruction across participating schools.

Coaching services will focus on building educator capacity, improving instructional practice, and

supporting consistent, high-quality implementation of the district’s adopted curriculum materials.

GCS serves nearly 70,000 PK–12 students across 121 schools and is committed to ensuring that every

student has access to rigorous, standards aligned, and equitable instruction. To support this

commitment, the district has adopted HQIM in literacy across elementary and secondary grades. The

district's current HQIMs are:

Elementary-UFLI, CKLA, Morpheme Magic, and Sound Wall Solutions

Middle-EL Education and Morpheme Magic

High-myPerspectives and Morpheme Magic

Effective implementation of these materials requires sustained professional learning, ongoing coaching,

and structured improvement cycles that help teachers and school leaders deepen their understanding of

the curriculum, strengthen instructional decision making, and respond to student learning needs.

The district seeks a coaching partner capable of delivering high quality, scalable, and context responsive

services that include job embedded coaching, professional learning, and implementation support aligned

to the North Carolina Standard Course of Study. Coaching should reinforce research-based instructional

practices, promote equitable access to grade level content, and support teachers in meeting the needs of

diverse learners, including multilingual learners, students with disabilities, and academically advanced

students.

Ver: 03/16/21

Page 2 of 14

GCS anticipates that the selected vendor will collaborate closely with district leadership, school

administrators, and instructional support staff to ensure coherence across professional learning,

coaching, and curriculum implementation. The coaching services procured through this RFP will play a

critical role in supporting instructional improvement, strengthening the use of HQIM, and improving

student outcomes across the district.

2.0 GENERAL INFORMATION

This RFP is comprised of the base bid document, any attachments, and any addenda released

before contract award. All attachments and addenda released for this RFP in advance of any contract

award are incorporated herein by reference. Proposals shall be submitted in accordance with the

terms and conditions of this RFP and any addenda issued hereto.

TAXES

Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and

added to your bid. Any itemized shipping charges are also subject to tax. When invoiced, tax should

be invoiced as a separate line item.

MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)

The Board of Education awards public contracts without regard to race, religion, color, creed,

national origin, sex, age or handicapped condition as defined by North Carolina General Statutes,

168A-3. GCS Board of Education promotes full and equal access to business opportunities with

Guilford County Schools. Minority businesses are encouraged to submit bids for this project. All

vendors shall have a fair and reasonable opportunity to participate in GCS business opportunities.

INSURANCE

Certificate of Insurance

Each vendor shall furnish GCS a certificate of insurance showing that the required workmen's

compensation and public liability insurance are carried by the Contractor. The certificate of

insurance should show that it is issued to or at the request of the Guilford County Board of

Education, Greensboro, North Carolina. All insurance carriers shall be licensed to do business in

North Carolina or approved to issue insurance coverage by the Commission of Insurance of North

Carolina.

The certificate of insurance shall include substantially the following provision: The insurance policies

to which this certificate refers shall not be altered or canceled until after ten (10) days' written notice

of such cancellation or alteration has been sent by certified mail to the Guilford County Board of

Education, Greensboro, North Carolina.

Public Liability Insurance

The vendor shall maintain public liability insurance covering his liability for bodily injury and

property damage which may arise from his operations, contractual obligations, products and

completed operations, as well as operations performed by independent contractors, in not less

than the following amounts:

1.A combined single limit (CSL) of $1,000,000 each occurrence, or

2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage

Liability.

An occurrence form of policy will be required, and the certificate of insurance submitted by the

Contractor must be personally signed by a resident licensed agent of each of the companies listed

Ver: 03/16/21

Page 3 of 14

on that form.

Worker's Compensation Insurance

The Contractor shall maintain during the life of his contract all such workmen's compensation

insurance as is or may be required by the laws of North Carolina.

Terms and Conditions

It shall be the vendor’s responsibility to read the instructions, terms and conditions, all relevant

exhibits and attachments, and any other components made a part of this RFP and comply with all

requirements and specifications herein. Vendors also are responsible for obtaining and complying

with all Addenda and other changes that may be issued relating to this RFP.

All bidders are hereby notified that they must have the proper license as required under the North

Carolina laws. The award of a contract under this solicitation may be paid with federal

funding. Funding is contingent upon compliance with all terms and conditions of funding award. All

prospective contractors shall comply with all applicable federal laws, regulations, executive orders,

FEMA requirements and the terms and conditions of the funding award. In addition, contractors

providing submittals shall be responsible for complying with state law and local ordinances.

3.0

SPECIFIC INFORMATION

PROPOSAL QUESTIONS

Upon review of the RFP documents, vendors may have questions to clarify or interpret the RFP to

submit the best bid possible. To accommodate the bid questions process, vendors shall submit any

such questions by April 15, 2026, at 12:00 pm EST. Answers to such questions will be posted by

April 17, 2026, at 12:00 pm EST.

Instructions:

Written questions shall be emailed to Velicia Gaddy gaddyv@gcsnc.com by the date

and time specified above. Vendors will enter “RFP #6825– Questions” as the subject

for the email. Question submittals will include a reference to the applicable RFP

section and be submitted in a format shown below:

Reference

Vendor Question

RFP Section, Page Number

Vendor question…?

Questions received prior to the submission deadline date, GCS’s response, and any additional terms

deemed necessary by GCS will be posted in the form of an addendum. No information, instruction

or advice provided orally or informally by any GCS personnel, whether made in response to a

question or otherwise regarding this RFP, shall be considered authoritative or binding. Vendors shall

be entitled to rely only on written material contained in an addendum to this RFP.

PROPOSAL SUBMITTAL

Sealed proposals, subject to the conditions made a part hereof and the receipt requirements

described below, shall be received at the address indicated below, as described herein. One (1)

Original, hard copy & one (digital copy) of the proposal response to be labeled ‘RFP

Response’ as the subject of the email, shall be received in the GCS Purchasing Department

Ver: 03/16/21

Page 4 of 14

by the close date and time. The original hard copy should be addressed in an envelope with

the RFP number as shown below in the mailing instructions. It is the responsibility of the

bidder to have the bid in the Guilford County Schools Purchasing office by the specified

time and date of opening.

Proposals shall be marked on the outside of the sealed envelope with the Vendor’s name, proposal

number and date and time of opening. If Vendor submits more than one proposal, each proposal

shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes,

separate sealed proposals from a single Vendor may be included in the same outer package.

Proposals are subject to rejection unless submitted with the information above included on the

outside of the sealed proposal package.

MAILING INSTRUCTIONS

DELIVERED BY US POSTAL SERVICE OR ANY OTHER MEANS:

RFP No.6825

Velicia Gaddy

Director of Purchasing

Guilford County Schools

Purchasing Department

714 Green Valley Road

Greensboro, NC 27408

REFERENCES

Guilford County Schools reserves the right to require upon request a list of references from other

school districts or similar service agencies for which the company has provided the services or

goods solicited in this RFP. GCS may contact these users to determine quality level. Such

information may be considered in the evaluation of the bid.

WARRANTY

The vendor warrants to the owner that all equipment furnished under these specifications will be

new, of good material and workmanship, and agrees to replace promptly any part or parts which by

reason of defective material or workmanship shall fail under normal use, free of negligence or

accident, for a minimum period of 12 months from date put in operation. Such replacement shall

include all parts, labor, and transportation cost to the location where equipment is down, free of

any charge to the owner or his representative.

If applicable, please be sure to describe your best warranty offering, any special training or special benefits

at no charge that may be available, and any unique benefits you may offer. Award may be determined by

best value analysis—not necessarily the lowest price received.

TRANSPORTATION CHARGES

Free on board (FOB) to designated sites in Guilford County, NC, with all transportation charges

prepaid and included in the bid price.

Ver: 03/16/21

Page 5 of 14

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

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