Project Information

Bid Title

N. Main Street Manhole Repair

Issuing Agency

City of Lancaster

Location

South Carolina

Published Date

Mar 23, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

742-03-18-03-25-26

Original Source

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Bid Documents

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Project Description

Bid Number:	742-03-18-03-25-26
Bid Title:	N. Main Street Manhole Repair
Category:	Construction / Repairs
Status:	Open

Description: The City of Lancaster is soliciting bids for a roadway and manhole improvement project in the intersection of N Main Street and Woodland Drive. The objective of this project is to remove and replace an existing manhole structure, install necessary flow protection devices, and restore the roadway to its original condition. The selected contractor will be responsible for providing all labor, materials, equipment, and traffic control measures necessary to complete the work in accordance with project specifications and safety standards. Publication Date/Time: 3/18/2026 12:00 AM Closing Date/Time: 4/2/2026 2:00 PM Related Documents: 742 - N Main Street Manhole Repair

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N. MAIN STREET MANHOLE REPAIR

Invitation For Bid

City of Lancaster

City Clerk’s Office

P.O. Box 1149

216 S. Catawba Street (29720)

Lancaster, SC 29721

I. OVERVIEW

The City of Lancaster is soliciting bids for a roadway and manhole improvement project in the

intersection of N Main Street and Woodland Drive. The objective of this project is to remove and

replace an existing manhole structure, install necessary flow protection devices, and restore the

roadway to its original condition. The selected contractor will be responsible for providing all labor,

materials, equipment, and traffic control measures necessary to complete the work in accordance

with project specifications and safety standards.

Contractors are required to visit the site. Please contact Ken Sims at (803) 320-4472 or

ksims@lancastercitysc.com to schedule a visit. Contractors are responsible for verifying site

conditions. No allowances will be made if a Contractor fails to adequately examine a location before

submitting a Proposal.

Any questions related to the bid submission must be submitted in writing and directed to City Clerk,

Kelli Stevens at kstevens@lancastercitysc.com.

II. PROPOSAL PARAMETERS & GUIDELINES

Preparation and Submission:

 A copy of a valid Certified General Contractor’s License.

 The City assumes no responsibility for unmarked or improperly marked envelopes.

 The City will not be responsible for any costs incurred to respond to this proposal request.

 Mail or deliver to the address noted in this document. The City is not responsible for delays

due to the Bidder’s choice of delivery service (USPS, UPS, FedEx, etc.).

 Electronic (email) or facsimile submissions will not be accepted.

 Responses not received by the time and date specified will not be opened or considered unless

the delay is the result of the City or its agents.

One copy of the proposal must be provided in a sealed envelope clearly marked “Response: N. Main

Street Manhole Repair #742-03-18-04-02-26” by 2:00 p.m. on Wednesday April 2nd, 2026. Electronic

(email) or facsimile submissions will not be accepted, and late submittals will be rejected. All

questions must be in writing and directed to Kelli Stevens at kstevens@lancastercitysc.com.

Proposals should be submitted to:

Kelli Stevens, City Clerk

P.O. Box 1149

Lancaster, SC 29721

Physical address:

216 S. Catawba Street

Lancaster, SC 29720

Errors in Proposal

Contractors or their authorized representatives are expected to fully inform themselves as to the

conditions, requirements, and specifications before submitting a proposal. Failure to do so will be at

the Contractors own risk. The City reserves the right to waive any informalities, technical defects,

and minor irregularities in proposals received.

Award Criteria

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IFB – N. Main Street Manhole Repair

The City shall award the contract to the Proposer who submits a responsible and responsive proposal

taking into consideration compliance with stated terms, conditions, and specifications. The City

reserves the right to reject any or all proposals, and to accept any proposal submitted that best meets

the needs of the City in the sole judgement of the City.

Disclosure

Trade secrets of proprietary information submitted by the Proposer in connection with a

procurement shall not be subject to public disclosure under the Freedom of Information Act (FOIA);

however, the Proposer must invoke the protection of this section prior to or upon submission of the

data or other materials, and must identify the specific area or scope of data or other material to be

protected and state the reasons why the protection is necessary. An all-inclusive statement that the

entire document is proprietary is unacceptable and will be disregarded. A statement that the costs

are to be protected is unacceptable and will not ne honored.

Suspension and Debarment

The Contractor certifies, by submission of this proposal, that neither it nor its principal are presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from

participation in the transaction by any federal, state or local agency. Where the Contractor is unable

to certify to any of the statements in this certification, such Offeror shall attach an explanation to this

proposal.

Subcontractors

The successful Contractor agrees that they shall not delegate, subcontract or assign all or any portion

of the project to any third party without the express written consent of the City Administrator.

Certificate of Insurance

The successful Contractor shall provide evidence of the required minimum insurance by providing

the City a copy of the Certificate of Insurance in forms acceptable to the Risk Manager for the City,

prior to any work under the contract begins.

The City of Lancaster shall be named as an additional insured. The policy shall be issued by an

insurer rated in the Best’s Insurance Guide with a financial rating of AAA or better. The policy shall

provide that the insurance coverage shall not be canceled or reduced by the insurance carrier without

the City having been given ten (10) days prior written notice.

Insurance

The Contractor will maintain general automobile liability insurance in the amount of $1,000,000 per

occurrence for each vehicle and $1,000,000 in aggregate for all vehicles which the Contractor brings

onto City property or use in any manner in the provision of any service, including transportation to

and from the site(s) where the services are rendered.

The Contractor will maintain general liability insurance in the amount of at least $1,000,000 per

incident/occurrence and $1,000,000 in aggregate for all incidents/occurrences during the policy

period.

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IFB – N. Main Street Manhole Repair

The Contractor will maintain Workers Compensation insurance on all of the Company’s workers in

the amount of at least $1,000,000 per incident/occurrence and $1,000,000 in aggregate for all

incidents/occurrences during the policy period.

The Contractor will provide in a form acceptable to the City, certificates of Worker’s Compensation

Insurance, Automobile Liability Insurance and General Liability Insurance

The successful Proposer shall furnish the City, upon agreement, with a copy of a certificate of

insurance evidencing policies required in the paragraphs above. Such certificate shall specifically

indicate that the Insurance includes all extensions of coverage required above. If coverage on said

certificate(s) is shown to expire prior to completion of all terms of the Contract, the successful

Proposer(s) shall furnish a certificate of insurance evidencing renewal of such coverage to the City.

The certificate of insurance shall be required in advance of the Contract execution.

Contact Safety Manager, Tim Harper at 803-320-3005 or tharper@lancastercitysc.com for questions

regarding limit requirements or COI.

Indemnification

The successful Contractor shall indemnify and hold the City of Lancaster harmless from and against

all liability, loss, damages or injury, and all cost and expenses (including attorney’s fees and cost of

any suit related thereto), suffered or incurred by the City, to the extent arising from the Contractor’s

negligent acts or omission, or breach of any term, covenant, representation, or warranty of this

Agreement.

The Contractor shall exercise every necessary precaution for the safety of the work site and the

protection of any kind and all persons and/or property adjacent to the worksite. Any damage

incurred by the Contractor during the installation and/or removal must be reported immediately to

the City’s Sanitation and Maintenance Operations Supervisor, Jonathon Carnes at (803) 288-0359.

City Business License

A City Business License is not required to submit a proposal; however, the successful Contractor

will be required to obtain a City Business License before work on the project may begin. Such

business license is required to be maintained throughout the duration of the contract. Contact

Karen Coffey, Business Licensing Specialist at 803-289-1462 or kscoffey@lancastercitysc.com to

obtain a business license or for any business licensing related questions. All cost for required

bonding, permits, licenses, etc. shall be done by the respondent. The City reserves the right to hold

payment of goods/services until a City Business License is received.

Invoicing and Payment

The successful Contractor shall be paid upon submission of proper invoices to the City of Lancaster

Accounts Payable Department by email at accountspayable@lancastercitysc.com or by mail at P.O.

Box 1149, Lancaster, SC 29721 at the price stipulated on the contract, within thirty (30) days of

submission of the proper invoice. Invoices shall contain the Purchase Order Number and are to be

submitted by the company shown on the Purchase Order within fifteen (15) calendar days.

Compliance

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IFB – N. Main Street Manhole Repair

The Contractor shall fully comply with all applicable federal, state, county, or municipal laws, rules,

regulations, ordinances, including the Americans with Disabilities Act (“ADA”) and the regulations

promulgated thereunder, including ADA Title II, and shall hold the City harmless from any liability

resulting from failure of such compliance.

The Contractor certifies that all federal, state, county, or municipal orders regarding affirmative

action are followed to ensure equal employment opportunities and fair employment practices. The

Contractor agrees not to discriminate against any employee or applicant for employment because of

race, religion, color, sex, gender identity, sexual orientation, age, handicap, or national origin;

however, some conditions may be a bona fide occupational qualification reasonably necessary for

the normal operations of the Contractor.

The Contractor will comply with the requirements of Chapter 14, Title 8 of the South Carolina Code

of Laws titled Unauthorized Aliens and Public Employment and agrees to provide the City of

Lancaster any documentation required to establish either; (a) the applicability of such law to the

Contractor and subcontractors; or (b) the compliance with this law by the Contractor and any

subcontractors.

Conflict of Interest

All Contractors must disclose with their proposal the name of any officer, director, or agent who is

also an employee of the City of Lancaster or becomes a City of Lancaster employee during the

duration of the project. Further, all Contractors must disclose the name of any City employee who

owns directly or indirectly, an interest in the Contractor’s firm or any of its branches. With the

submission of this proposal, the Contractor certifies that the proposal submitted was made without

fraud, that it has not offered or received any kickbacks or inducements in connection with the offer,

and that it has not conferred on any public employee, or public official. The Contractor certifies with

the submission of a proposal that no relationship exists between itself and the City, another person,

or organization that interferes with fair competition or constitutes a conflict of interest with respect

to a contract with the City. Contractors are specifically directed not to contact any other City

personnel for meetings, conferences, or technical discussions related to this request unless otherwise

stated in this document. Failure to adhere to this policy may be grounds for rejection of your

proposal.

MWBE Statement

It is the policy of the City of Lancaster to provide minorities and women equal opportunity for

participating in all aspects of the City’s contracting and procurement programs. It is also the policy

of the City of Lancaster to prohibit discrimination against any person or business in pursuit of these

opportunities based on race, color, sex, gender, national origin, religion, age, disability, marital status,

sexual orientation, gender identity, genetic information, or other legally protected classifications.

Pricing

Prices for all goods and/or services shall be firm for the duration of this contract. Prices shall be all

inclusive: No price changes, additions, or subsequent qualifications will be honored during the

contract without prior approval from the City Administrator. All prices must be written in ink or

typewritten. Pricing on all transportation, freight, and other charges are to be prepaid by the

Contractor and included in the proposal prices. If there are any additional charges of any kind, other

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IFB – N. Main Street Manhole Repair

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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