Project Information

Bid Title

25-133 RFQ Consultant Services-GGL Arterial Management Interface

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Nov 26, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 25-133

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFQ 25-133
Bid Title:	25-133 RFQ Consultant Services-GGL Arterial Management Interface
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open

Publication Date/Time: 11/26/2025 8:00 AM Closing Date/Time: 1/14/2026 2:00 PM Related Documents: 25-133 RFQ Consultant Services - GGL Arterial Management Interface

Attachment Preview

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

RFQ 25-133

For

CONSULTANT SERVICES –

Gateway Green Light

Arterial Management Interface (AMI)

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking Statement of Qualifications from Professional Service Firms to

provide Consultant Services for Gateway Green Light Arterial Management Interface for the

County. The County reserves the right to terminate the contract for reasons of violations by the

successful proposer of any term or condition of the contract by giving thirty (30) days written

notice stating the reasons therefore and giving the party ample time to remedy the deficiencies.

25-133 Consultant Services – GGL Arterial Management Interface

Roads & Traffic

Page 1 of 18

________________________________________

Name of Company or individual

INSTRUCTIONS

One [1] signed original, one [1] signed copy, and one [1] digitized copy of the Statement of

Qualifications must be received in a sealed envelope plainly marked “25-133 Gateway Green

Light Arterial Management Interface” with the due date and time in the lower left corner of the

envelope.

An authorized representative of the company/person submitting the statement of qualification must

sign it in blue ink.

Statements of Qualifications must be submitted to the St. Charles County Finance Department,

201 North Second Street, Room 541, St. Charles, MO 63301 prior to 1/14/2026 at 2:00 PM.

St. Charles County reserves the right to accept and/or reject any and all proposals.

INQUIRIES

Any questions or clarifications concerning this RFQ must be submitted in writing to:

Donna Clayton, Purchasing Coordinator

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

kmandernach@sccmo.org

For questions or inquiries concerning the specifications please contact:

Jacob Becher, Manager

St. Charles County Government

Roads and Traffic Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-3074

jbecher@sccmo.org

• The RFQ number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 1/7/2026.

• Any question received after this deadline may not be answered.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section titled

“Inquiries”, concerning this request is prohibited PRIOR TO QUALIFICATIONS DUE DATE.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to proposal due date may be

disqualified at the sole discretion of St. Charles County.

25-133 Consultant Services – GGL Arterial Management Interface

Roads & Traffic

Page 2 of 18

________________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all Qualifications.

 No additions, deletions, corrections, or adjustments will be accepted after submissions are

opened.

 The electronic version of this RFQ is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this RFQ on file in the

Purchasing Office governs in the event of a discrepancy between the information contained

in or on the electronic version and that which is on the hard copy.

 An authorized officer of the company submitting the response must sign all copies, in blue

ink.

 Vendors must submit three [3] signed copies of their statement of qualifications; one original

and so marked, one copy, and one digitized copy [PDF].

 Prices for services should not be included in submitted responses.

 St. Charles County will not award any proposal to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent Federal, State or Local taxes, fees, and licenses.

 Sealed submissions received after the designated time of the receipt of the sealed

statements will not be opened.

 The successful firm is specifically denied the right of using in any form or medium the names

of St. Charles County or any other public agency of St. Charles County Government for

public advertising unless express written permission is granted.

 All firms must possess the necessary and appropriate business and/or professional licenses

in their field.

 Award will be made to the firm best qualified and capable of performing the desired work,

subject to successful contract negotiations.

 INSURANCE:

Errors and Omissions (Professional Liability): with limits of not less than $1,000,000

per claim/$3,000,000 aggregate covering all services provided by the Contract. Coverage

to be written on a claims-made basis.

Commercial General Liability (CGL): $1,000,000/$3,000,000 including

Products/Completed Operations. CGL coverage shall cover all liability arising from

premises, operations, independent contractor and personal injury and liability assumed

under an insured contract.

Automobile Liability: covering liability arising out of the use of any owned, hired,

leased or non-owned vehicle in an amount of no less than $1,000,000 per

occurrence.

Workers Compensation/Employer’s Liability: Statutory WC limits as required by

the Statutes of the State of Missouri, (or a qualified self-insurer) and Employers

Liability in an amount of no less than $1,000,000.

25-133 Consultant Services – GGL Arterial Management Interface

Roads & Traffic

Page 3 of 18

________________________________________

Name of Company or individual

Excess Umbrella: liability with a limit of no less than $1,000,000 in excess of the above

policies.

All insurance to be written through a company duly authorized to do business in the State

of Missouri with an A.M. Best Rating of A-IX or higher.

The Professional Liability, CGL, Automobile and Umbrella policies shall be endorsed to

include the County as a additional insured and certificate holder including the following

language: “Nothing in this endorsement shall serve to operate as a waiver of the County’s

Sovereign Immunity or broaden the liability of the County beyond the provisions of

Sections 537.600 to 537.610 of the Revised Statutes of Missouri”. Consultant shall

provide 30 days advance written notice of any material change.

A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.

The required insurance provided by the “Consultant” shall be primary insurance with

respect to any other insurance or self-insurance programs maintained by the County.

A Certificate of Insurance evidencing the above coverage(s) together with a copy of the

required endorsements shall be provided to the County prior to the commencement of

any work.

Certification

The Firm understands and agrees that by signing the statement of Qualification document, the

Firm certifies the following:

The Firm shall only utilize licensed professional personnel who have had their qualifications

submitted as part of the Firm’s Qualifications document (or subsequent updates). All personnel

utilized must be authorized to work in the United States in accordance with applicable federal and

state laws. This includes but is not limited to the Illegal Immigration Reform and Immigrant

Responsibility Act (IIRIRA) and INA Section 274A.

If the Firm is found to be in violation of this requirement or applicable federal, state and /or local

laws and/or regulations, and if the County of St. Charles has reasonable cause to believe that the

Firm has knowingly employed individuals who are not eligible to work in the United States, the

County shall have the right to cancel the contract immediately without penalty or recourse and

suspend or debar the Firm from doing business with the County.

The Firm agrees to fully cooperate with any audit from federal, state, or local auditor or investigation

by federal, state, or local law enforcement agencies.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity (Firm), the business entity shall, by sworn affidavit and

provision of documentation**, affirm its enrollment and participation in a federal work authorization

program (E-Verify) with respect to the employees working in connection with the contracted

services. Every such business entity shall sign an affidavit affirming that it does not knowingly

employ any person who is an unauthorized alien in connection with the contracted services.

[RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose employment

25-133 Consultant Services – GGL Arterial Management Interface

Roads & Traffic

Page 4 of 18

________________________________________

Name of Company or individual

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business

entity that participates in such program shall have an affirmative defense that such business entity

has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this Qualification request. Firms

may choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a Qualification

solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will

remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the

signature page of the E-Verify Memorandum of Understanding, completed and signed by

the Firm, and the Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://everify.uscis.gov/account/enroll

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a

copy of such policy to your response as a point of information."

_____ "YES" our company has a veteran friendly employment policy.

_____ "NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

Open Records

Any and all information contained in or submitted with the proposal becomes a public record

subject to the Missouri Sunshine Law when a contract is executed, or all proposals are rejected. If

Proposer believes that any information contained in or submitted with the proposal is protected by

the Missouri Sunshine Law, Proposer must clearly identify what information Proposer believes is

so protected and must also clearly identify the legal basis therefor.

25-133 Consultant Services – GGL Arterial Management Interface

Roads & Traffic

Page 5 of 18

________________________________________

Name of Company or individual

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.