Project Information

Bid Title

Request For Qualifications 2026

Issuing Agency

City of Belleville

Location

Illinois

Published Date

Dec 15, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0012

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0012
Bid Title:	Request For Qualifications 2026
Category:	Engineering
Status:	Open

Description: The City of Belleville is requesting interested firms to submit their On-Call Professional Engineering services qualifications to the City of Belleville, Illinois (“CITY”). This packet is intended to provide you with useful information and specifications of the desired scope of work.  This RFQ selection will be a five-year contract with an option to extend if both parties agree. The maximum dollar amount for this solicitation will be $1,000,000. The CITY regularly receives federal and state funds along with local funds, which may be used to fund the engineering and design related consultant services. Our written policies and procedures follow state and federal guidelines for Quality Based Selection (QBS) and meet the requirements of 23 CFR 172 along with the Brooks Act. Submissions will be received in sealed envelopes by Shelly Schaefer, City Clerk, at 101 South Illinois, Belleville, IL 62220 until 2:00 pm on Wednesday, January 21, 2026. Please note “On-Call Professional Statement of Qualifications” on the sealed envelope. Submissions shall not be withdrawn, modified, or altered after the opening. Interested firms shall submit two (2) printed complete copies of their submission and one (1) complete digital copy on a thumb/flash drive. At least one (1) of the printed copies shall not be held together by any sort of binding except for paperclips or binder clips. At least one (1) of the copies shall be a signed original. It is the sole responsibility of the submitter to ensure that the statement of qualifications is received on or before the submission deadline. Emailed submissions will not be considered. Hard copies need to be submitted either via mail or in person. If mailing your bid, please allow ample time for receipt. Submissions received after the deadline will not be considered. All costs directly or indirectly related to submitting a response will be borne by the submitter. The CITY is not obligated to accept any submitted response or negotiate with any persons or firms submitting a response. The City reserves the right to reject any and all submissions and to waive informalities and minor irregularities. The submissions shall exclusively discuss the firm’s qualifications and ability to perform the work as described in the Desired Scope of Services. Fees are not being requested and will not be considered. Any submission that includes fees for any of the desired services will be disqualified. For further information, call the Office of the City Engineer at 618-233-6810, ext. 4252. Publication Date/Time: 12/14/2025 10:00 AM Closing Date/Time: 1/21/2026 2:00 PM Submittal Information: City Clerk’s Office, 101 South Illinois Street, Belleville, IL 62220 Contact Person: Scott Saeger, PE 2300 W. Main St. Belleville, IL 62226 618-233-6810, ext. 4252 ssaeger@belleville.net Download Available: www.belleville.net Plan & Spec Available: Engineering Department 2300 W. Main St. Belleville, IL 62226 Business Hours: 8:00 a.m. to 5:00 p.m. Qualifications: Each interested firm is strongly encouraged to provide sufficient information to allow for a thorough and complete evaluation of the firm’s qualifications. Submissions should generally conform to the following format: 1. Cover Letter 2. Table of Contents 3. General Information about the Firm 4. Qualifications a. Provide the firm’s qualifications specifically as they relate to the Desired Scope of Services. State clearly the services where you have most competence and services where you would support in the form of a subconsultant, or a partnering company. b. Also include any additional qualifications beyond the Desired Scope of Services that would give an indication of the firm’s abilities. c. Provide evidence of IDOT Consultant Prequalification along with categories of work. 5. The Firm’s Proximity to, and Familiarity with, the CITY 6. Qualifications of the Firm’s Staff a. State which employee(s) would likely be assigned to work with the CITY and which employee(s) will serve as the main contact for the CITY. b. If there are any services that will be performed by a subcontractor, please clearly indicate what those are and who will be performing that work. 7. Evidence of the Firm’s Certification as issued by the Illinois Department of Financial and Professional Regulation 8. Proof of Professional Liability Insurance / Errors and Omissions Insurance 9. References a. Provide at least four, but no more than ten, references. b. The City would prefer that the provided references are familiar with the firm’s abilities to work with municipalities as an on-call engineer, or to work on projects listed in the Desired Scope of Services. c. Please provide examples of projects where the firm has demonstrated the highest levels of customer service, both to the CITY and to its residents. Examples should include the firm’s role in the project and what actions were taken during said project to demonstrate good customer service. For further information, call the Office of the City Engineer at 618-233-6810, ext. 4252. Related Documents: City of Belleville, IL - RFQ 2026 ADDENDUM 1

Attachment Preview

City of Belleville Engineering Department

City Engineer Informational Packet

Submissions are due by 2:00 pm on Wednesday, January 7, 2026

City of Belleville, IL 101 South Illinois, Belleville, IL 62220

Introduction and General Information

The City of Belleville is requesting interested firms to submit their On-Call Professional Engineering services

qualifications to the City of Belleville, Illinois (“CITY”). This packet is intended to provide you with useful

information and specifications of the desired scope of work. This RFQ selection will be a five-year contract with

an option to extend if both parties agree. The maximum dollar amount for this solicitation will be $1,000,000.

The CITY regularly receives federal and state funds along with local funds, which may be used to fund the

engineering and design related consultant services. Our written policies and procedures follow state and federal

guidelines for Quality Based Selection (QBS) and meet the requirements of 23 CFR 172 along with the Brooks Act.

Submissions will be received in sealed envelopes by Shelly Schaefer, City Clerk, at 101 South Illinois, Belleville, IL

62220 until 2:00 pm on Wednesday, January 7, 2026. Please note “On-Call Professional Statement of

Qualifications” on the sealed envelope. Submissions shall not be withdrawn, modified, or altered after the

opening.

Interested firms shall submit two (2) printed complete copies of their submission and one (1) complete digital

copy on a thumb/flash drive. At least one (1) of the printed copies shall not be held together by any sort of binding

except for paperclips or binder clips. At least one (1) of the copies shall be a signed original.

It is the sole responsibility of the submitter to ensure that the statement of qualifications is received on or before

the submission deadline. Emailed submissions will not be considered. Hard copies need to be submitted either via

mail or in person. If mailing your bid, please allow ample time for receipt.

Submissions received after the deadline will not be considered. All costs directly or indirectly related to submitting

a response will be borne by the submitter. The CITY is not obligated to accept any submitted response or negotiate

with any persons or firms submitting a response. The City reserves the right to reject any and all submissions and

to waive informalities and minor irregularities.

The submissions shall exclusively discuss the firm’s qualifications and ability to perform the work as described in

the Desired Scope of Services. Fees are not being requested and will not be considered. Any submission that

includes fees for any of the desired services will be disqualified.

Contact Information

Scott Saeger, P.E.

City Engineer

2300 West Main, Suite M116, Belleville, IL 62220

(618) 233-6810

ssaeger@belleville.net

Anticipated Timeline*

Advertisement Published:

Sunday, December 14, 2025

Submissions Due:

Wednesday, January 7, 2026, by 2:00 pm

Selection of Qualified Firm(s):

Friday January 16, 2026

Committee Approval:

Monday January 19, 2026

City Council Approval:

Monday, February 2, 2026

Contract Term Begins:

Tuesday, February 3, 2026

*Note: except for the Advertisement Published and Submissions Due dates, all dates are tentative and subject to

change.

Desired Scope of Services

The CITY is soliciting statements of qualifications from professional engineering firms for On-Call Professional

Engineering services of various disciplines, and other related supplemental services on a non-exclusive

arrangement. The hired firm will be expected to aid with projects that the CITY either does not have the resources

or expertise to complete.

The selected firm(s) will have a strong emphasis and understanding of IDOT policy and procedures regarding MFT,

state and federal funds. The selected firm(s) will have an extensive background with the inner workings of city

government as it relates to the Engineering, Wastewater, Parks and Recreation departments.

Listed below are categories of services the CITY may request or require. This list is not exhaustive and is provided

only as a representation of the potential types of work the awarded firm may be required to complete. The final

Scope of Services is subject to change, following the selection process and negotiations with the awarded firm.

A. Plan Review

The selected firm(s) may be required to review building plans and drawings of all types and varieties

submitted to the CITY from various builders and developers. This may include, but shall not be limited to,

preliminary and final plats and major and minor site plans.

B. Stormwater Management Systems and Erosion

The selected firm(s) may be required to develop plans and drawings for upgrades or improvements for all

components of the City’s stormwater system including curb inlets, drains, piping, and stormwater

retention basins and ponds. The selected firm may also be required to provide guidance regarding erosion

control.

C. Streets, Sidewalks, and Roadways

The selected firm(s) may be required to develop plans and drawings for upgrades or improvements to

City streets, alleys, sidewalks, and other types of roadways and thoroughfares including their rights-of-

way.

D. Project Management and Inspection

The selected firm(s) may be required to develop cost estimates, Requests for Proposals, Requests for

Qualifications, and other similar documents and to manage the bidding process. Further, the selected firm

may be required to represent the CITY as the Project Manager for various kinds of construction projects.

This may include managing projects that are funded partially or completely by state and federal funding

mechanisms including, but not limited to, the Community Development Block Grant. Public engagement

and outreach responsibilities may be inherent to specific projects.

E. Land Surveying

The selected firm(s) may be required to perform various land surveying tasks including measuring and

determining property boundaries, placing stakes or other corner markers upon locating property

boundaries, and creating and deciphering legal descriptions.

F. Traffic Engineering and Planning

The selected firm(s) may be required to assist with traffic engineering studies, reporting and/or

transportation planning related to a CITY improvement project.

G. Land Acquisition

The selected firm(s) may be required to assist with negotiations and/or acquisitions of land related to a

CITY improvement project.

H. Parks

The selected firm(s) may be required to provide planning, design and specifications for parks, recreation

facilities, parking lots and buildings. Possible projects include playground, pavilion, restroom installations,

pond dredging and erosion control.

I. Trails

The selected firm(s) may be required to develop plans and specifications for shared-use paths.

K. Grants

The selected firm(s) may be required to assist with preparation of grant applications and inform the CITY

of grant funding opportunities.

L. General On-Call Consultation Services

The selected firm(s) may be required to help with various other types of engineering consultation and

project management services.

M. Sanitary Sewers and Combined Sewer Separation

The selected firm(s) may be required to develop plans and specifications for upgrades, improvements, or

combined sewer separations for all components of the City’s sanitary sewer system including manholes,

diversion structures, piping, and lift Stations.

N. Sewer Treatment Equipment and Processes

The selected firm(s) may be required to develop plans and drawings for upgrades, improvements,

conversions, or replacement of existing infrastructure or processes to meet requirements enforced under

the City’s NPDES Permit.

Statement of Qualifications Submission Requirements

Each interested firm is strongly encouraged to provide sufficient information to allow for a thorough and complete

evaluation of the firm’s qualifications. Submissions should generally conform to the following format:

1. Cover Letter

2. Table of Contents

3. General Information about the Firm

4. Qualifications

a. Provide the firm’s qualifications specifically as they relate to the Desired Scope of Services. State clearly

the services where you have most competence and services where you would support in the form of a

subconsultant, or a partnering company.

b. Also include any additional qualifications beyond the Desired Scope of Services that would give an

indication of the firm’s abilities.

c. Provide evidence of IDOT Consultant Prequalification along with categories of work.

5. The Firm’s Proximity to, and Familiarity with, the CITY

6. Qualifications of the Firm’s Staff

a. State which employee(s) would likely be assigned to work with the CITY and which employee(s) will

serve as the main contact for the CITY.

b. If there are any services that will be performed by a subcontractor, please clearly indicate what those

are and who will be performing that work.

7. Evidence of the Firm’s Certification as issued by the Illinois Department of Financial and Professional Regulation

8. Proof of Professional Liability Insurance / Errors and Omissions Insurance

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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