Project Information

Bid Title

RFP 26-001-71 Home and Community Based Services

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Mar 2, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:

RFP 26-001-71 Home and Community Based Services

Category:

Aging Commission

Status:

Open

Publish Date:

Monday, March 2, 2026 - 8:00am

Close Date:

03/31/2026 - 4:00pm

Contact Person:

Sonja Worthy

[X]

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Email Address *

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Bid Title

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Business Hours:

8:00am - 4:30pm

Related Documents:

RFP 26-001-71 Home and Community Based Services.pdf

RFP 26-001-71 Home and Community Based Services_dept_min_SCORING file.xlsx

HCBS Attachment 1 2026 Home and Community Based Services.docx

RFP 26-001-71 Proposal Response Cover Sheet.pdf

Attachment Preview

Shelby County

Tennessee

Lee Harris, Mayor

Request for Proposal

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: Monday, March 2, 2026

Due: Tuesday, March 31, 2026 no later than 4:00, P.M. (Central Standard Time)

RFP # 26-001-71

Home and Community Based Services

(Aging Commission of the Mid South)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies to provide in home and community-based services. Information regarding this

formal bid is located on the County’s website at www.shelbycountytn.gov. At the top of the home

page, click on the dropdown box under “Business”, and click on “Purchasing” and “Bids” to locate

the name of the above-described formal bid. Link: https://bids.shelbycountytn.gov/

IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to

enter their information only where yellow cells, are on those two (2) yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

No LOSB goal will be applied.

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Shelby County Government

Purchasing Department

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TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

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I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide in home and community-based services (the “Goods and/or

Services”). This Request for Proposal (“RFP”) is being released to invite interested and

qualified Vendors to prepare and submit proposals in accordance with instructions provided

where the successful proposer(s) will be selected and invited to enter into a contractual

relationship with Shelby County for the Goods and/or Services outlined in this RFP, and per

proposal(s) received.

In this RFP, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard

Excel file by all Vendors and submitted as part of your proposal (both Printed

and Digital formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if the business is located in Shelby County,

TN).

2. Must provide active Equal Opportunity Compliance BRN and Vendor number, or

your applications are “in” the EOC system and the Purchasing system for processing

(refer to details outlined below) – please list all your Shelby County active BRN’s.

3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Must acknowledge adherence to State of Tennessee Public Chapter No. 436, known as

the “Tennessee Lawful Employment Act” which requires use of E-Verify (effective

1/01/23). Otherwise, mention you ARE an Independent vendor (Sole Proprietors) with

fewer than 35 employees and provide employment eligibility documentation, i.e.:

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• Valid (unexpired) Tennessee driver's license or photo ID.

• Valid (unexpired) driver's license from another state (subject to strictness, though

TN license is standard).

• U.S. Passport (valid, unexpired).

• Certificate of Birth issued by a U.S. state, jurisdiction, or territory.

• U.S. government-issued certified birth certificate.

• Certificate of Citizenship (N560 or N561).

• Certificate of Naturalization (N550, N570, or N578).

• Valid immigrant registration documentation (e.g., Permanent Resident Card or

• I-766 Employment Authorization Card

5. FORM - Drug-Free Workplace Affidavit must be completed, signed, and notarized

with your bid/proposal – even if less than 5 employees.

6. Must attest to a minimum of one (1) year of experience providing the goods and/or

performing the services described in this bid.

Shelby County BRN and Vendor numbers

Please be advised, references and instructions regarding the Equal Opportunity

Compliance Office (EOC) are subject to change. In the event there is a change prior to the

conclusion of the solicitation, the instructions will be updated. The current registration

process will continue until further notice.

As a part of doing business with Shelby County Government (SCG), each individual, company,

or organization is required to have active BRNL and Vendor numbers before starting to provide

goods/services to SCG.

• To obtain an SCG Equal Opportunity Compliance (EOC) BRN (as well as an

BRNL, if applicable) and the SCG Vendor number, please submit an online

application, as described below. The EOC and Vendor applications are

combined.

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Commodity Codes

• NAICS 541618Other Management Consulting Services
• NAICS 623110Nursing Care Facilities (Skilled Nursing Facilities)
• NAICS 624120Services for the Elderly and Persons with Disabilities

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