Project Information

Bid Title

I.F.B. 26-27 BUILDING AUTOMATION SYSTEM, MAINTENANCE UPGRADE & REPAIRS

Issuing Agency

City of Annapolis

Location

Maryland

Published Date

May 4, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB #26-27

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	IFB #26-27
Bid Title:	I.F.B. 26-27 BUILDING AUTOMATION SYSTEM, MAINTENANCE UPGRADE & REPAIRS
Category:	Purchasing
Status:	Open
Additional Status Information:	N/A
Bid Recipient:	N/A

Description: I.F.B. 26-27 BUILDING AUTOMATION SYSTEM, MAINTENANCE UPGRADE & REPAIRS, CITY OF ANNAPOLIS MARYLAND The Central Purchasing Office of the City of Annapolis is accepting sealed Bids to provide building automation, maintenance upgrades, and repairs to the owned and occupied facilities for the City of Annapolis until 2:00 p.m., local time, Wednesday, May 27, 2026. Bids shall be delivered or emailed to the Central Purchasing Office, 25 Shaw Street, 1st Floor, Annapolis, Maryland 21401, For security reasons, you must enable JavaScript to view this E-mail address. . Late submittals shall not be accepted under any circumstances. The scope of work includes, but is not limited to, provide technical support service, on-site operation training, programming, software updates, modifications, and repairs to the owned and occupied facilities for the City of Annapolis. The City of Annapolis reserves the right to reject any or all Bids, to waive informalities as deemed appropriate by the City, to award multiple contracts, and to select the Bid deemed to be in the best interest of the City. Briana Clark Procurement Associate The bid opening virtual meeting instructions are denoted below. The bid opening virtual meeting instructions are denoted below. Google Meet Virtual Bid Opening - IFB #26-27, BUILDING AUTOMATION SYSTEM, MAINTENANCE UPGRADE & REPAIRS, CITY OF ANNAPOLIS MARYLAND Wednesday, May 27 · 2:30 – 2:45pm Time zone: America / New York Google Meet joining info Video call link: https://meet.google.com/urw-ofsc-ncw Or dial: +413-829-4645-829 (US) PIN: 872 541 837# Publication Date/Time: 5/4/2026 4:00 PM Publication Information: www.annapolis.gov/bids.aspx Closing Date/Time: 5/27/2026 2:00 PM Submittal Information: N/A Bid Opening Information: Google Meet, See Attachment Addendum Date/Time: N/A Pre-bid Meeting: N/A Contact Person: Briana Clark Procurement Associate bcclark@annapolis.gov Download Available: Bottom of Solicitation Page Fee: N/A Plan & Spec Available: Links at Bottom of Solicitation Page Business Hours: 9:00am to 4:30pm Fax Number: 410-263-8120 Plan Holders List: No plan holders list. Qualifications: See Solicitation Special Requirements: See Solicitation Miscellaneous: See Solicitation Related Documents: IFB 26-27 - Building Automation Systems Installation and Maintenance, 4-29-26 Bid Form Worksheet - IFB 26-27 - 4-29-26 Virtual Bid Opening Notice - IFB 26-27 - 5-04-26

Attachment Preview

INSTRUCTIONS TO BIDDERS

I.F.B. 26-27

BUILDING AUTOMATION SYSTEM, MAINTENANCE UPGRADE & REPAIRS, CITY

OF ANNAPOLIS MARYLAND

The Central Purchasing Office of the City of Annapolis is accepting sealed Bids to provide

building automation, maintenance upgrades, and repairs to the owned and occupied

facilities for the City of Annapolis until 2:00 p.m., local time, Wednesday, May 27, 2026. Bids

shall be delivered or emailed to the Central Purchasing Office, 25 Shaw Street, 1st Floor,

Annapolis, Maryland 21401, bids@annapolis.gov. Late submittals shall not be accepted under

any circumstances.

The scope of work includes, but is not limited to, provide technical support service, on-

site operation training, programming, software updates, modifications, and repairs to the owned

and occupied facilities for the City of Annapolis.

The City of Annapolis reserves the right to reject any or all Bids, to waive informalities as

deemed appropriate by the City, to award multiple contracts, and to select the Bid deemed to be

in the best interest of the City.

Briana Clark

Buyer

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CITY OF ANNAPOLIS, MARYLAND

BUILDING AUTOMATION SYSTEM, MAINTENANCE UPGRADE & REPAIRS, CITY OF

ANNAPOLIS MARYLAND

I.F.B 26-27 TABLE OF CONTENTS

Purchasing Definitions

Administrative & Selection Information

General Solicitation Provisions, Conditions and Clauses

Specifications (Project Description)

Bid Response Form

Bid Form Worksheet

Affidavits

Non-Collusion Certificate

Sample Contract

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CITY OF ANNAPOLIS

PURCHASING DEFINITIONS

Addenda or Addendum - Written or graphic instruments or documents issued prior to the

opening of Bids which clarify, correct or change the Bidding Documents or the Contract

Documents.

Administrative Information - The document which is entitled “Administrative & Selection

Information”, and included as a part of the Bidding Documents.

Bid - A written submission or proposal including, but not limited to, price, terms of sale, and

description of work technical expertise, work experience, and any other information requested in

the Bidding Documents or on the Bid Forms, offered by a Bidder to the City for the work or services

to be performed pursuant to the Contract. May also be referred to as a “Proposal.”

Bid Bond - The security required to be included in the Bid and furnished by the Bidder as a

guaranty of good faith to enter into a Contract with the City if awarded to the Bidder.

Bid Forms - The approved forms included in the Bidding Documents on which the City requires

the Bid to be set forth and submitted.

Bid Opening - The date and time set for the receipt of all Bids for a Solicitation, at which date

and time the City Procurement Officer, or his/her designee, shall open each received Bid.

Bid Price - The total dollar amount proposed by a Bidder as payment by the City in exchange for

the Bidder fulfilling the Contract.

Bidder - One who submits a Bid directly to the City, as distinct from a sub-bidder, who submits a

bid to a Bidder. May also be referred to as a “Proposer.”

Bidding Documents – Documents that include these Definitions, the Bid Forms, the

Administrative Information, the Construction General Conditions, the General Solicitation

Provisions, Conditions and Clauses, the Specifications, and any and all proposed Contract

Documents, and including all Addenda issued prior to receipt of Bids.

Business Day - Every day shown on the calendar except Saturdays, Sundays and City holidays.

Calendar Day - Every day shown on the calendar, Saturdays, Sundays and City holidays

included.

City - City of Annapolis, Maryland, a municipal corporation of the State of Maryland, and any duly

authorized representative, agent, or employee.

Construction General Conditions – Those portions of the Bidding Documents that include

definitions, administrative details, instructions, terms and conditions specific to procurements

involving construction services, including, but not limited to, 00700 General Conditions of the

Construction Contract, and/or 00900 Exceptions to Standard Documents.

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Contract - The written agreement between the City and the Successful Bidder covering the work

or services to be performed, and including all other Contract Documents that may be attached to

or incorporated into the Contract and made a part thereof.

Contract Bonds - The performance bond, payment bond, maintenance bond, and/or any other

instruments of security required by the City for the Contract.

Contract Documents - The Contract, Addenda, the Bid, the Bidding Documents, the Contract

Bonds, and the Specifications together with all written amendments, modifications and

supplements issued pursuant to the Contract.

Contract Item - An item of work specifically described and for which a price, either unit or lump

sum, is required. It includes the performance of all work described in these Bidding Documents

or described in any Contract Documents.

Day - Calendar Day unless otherwise designated.

General Solicitation Provisions, Conditions and Clauses - The document which is entitled

“City of Annapolis Purchasing General Solicitation Provisions, Conditions and Clauses”, and

included as a part of the Bidding Documents supplied by the City of Annapolis to prospective

bidders.

Solicitation - The “Request for Proposal (R.F.P.)”, “Invitation for Bid (I.F.B.)” or other request by

the City inviting Bidders to submit Bids for specifically requested goods, services or other work.

Specifications - Those portions of the Bidding Documents and/or the Contract Documents

consisting of written technical descriptions of work, services, materials, equipment, construction

systems and/or standards and workmanship to be provided under the Contract, including all

administrative details applicable thereto, and any reference documents or appendices.

Successful Bidder - The lowest, qualified, responsible and responsive Bidder to whom the City

(on the basis of the City’s evaluation as hereinafter provided) makes an award, and whose Bid

conforms in all material respects to the Bidding Documents, including, but not limited to, all

mandatory and essential requirements of the Bid.

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1. GENERAL

CITY OF ANNAPOLIS

ADMINISTRATIVE & SELECTION INFORMATION

A. This Administrative & Selection Information portion contains the instructions for the

contents and submittal of the Bid, and the selection criteria to be used by the City for the

selection of the Successful Bidder.

B. The terms “Bid”, “Bidder” and “Bidding” may be used interchangeably with the terms

“Proposal”, “Proposer” and “Proposing” in these Bidding Documents depending of the

nature of this Solicitation.

C. If this Solicitation includes a Construction General Conditions portion, then the

language and requirements in that Construction General Conditions portion shall

control and supersede any conflicting language and/or requirements in either this

Administrative & Selection Information portion or the General Solicitation

Provisions, Conditions, and Clauses portion.

2. INSTRUCTIONS AND FORMS

A. TRANSMITTED SUBMISSIONS THROUGH EMAIL (PREFERRED): Bidders submitting

the Bid packages electronically shall submit those packages to bids@annapolis.gov

prior to the Bid due time and date. Late Bids shall not be accepted. A separate version

of the Bid, redacted in accordance with Section 15 (“Proprietary Information”) shall also

be added to the electronic copy provided.

B. HARD COPIES: Hard copies of the Bid are not required but Bidders may submit

hard copies in lieu of email submission. If submitting hard copies, provide one (1)

original Bid (marked as such) and one (1) copy of the Bid prior to the Bid due

time and date. All Bids are to be submitted on and in accordance with the Bid

Forms provided by the Central Purchasing Office. Bids may be submitted in sealed

envelopes, as appropriate. The Bidder shall clearly identify the Bid on each

envelope and/or package. Late Bids shall not be accepted. Bidders submitting

hard copies shall submit a CD-Rom or flash drive containing the entire, identical

hard copy of the Bid in addition to the hard copies above. A separate version of

the Bid, redacted in accordance with Section 15 (“Proprietary Information”) shall

also be added to the electronic copy provided.

All hard copies and electronic copies of Bids shall be submitted to:

Briana Clark, Buyer, CMPA

City of Annapolis

Central Purchasing Department

25 Shaw Street, 1st Floor

Annapolis, Maryland 21401

C. Questions concerning this Solicitation should be directed to Briana Clark, Buyer at

bids@annapolis.gov. Questions will be received until DATE at TIME. Also include in

the email in the cc: line Troy Naylor at ttnaylor@ammapolis.gov.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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