Project Information

Bid Title

Community 4th of July Pyrotechnic Display

Issuing Agency

City of Derby

Location

Kansas

Published Date

Jan 26, 2026

Closing Date

Feb 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-004

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-004
Bid Title:	Community 4th of July Pyrotechnic Display
Category:	Professional Services
Status:	Open

Description: REQUEST FOR PROPOSALS #2026-004Community 4th of July Pyrotechnic Display for the CITY OF DERBYJanuary 26, 2026 The City of Derby, Kansas (hereinafter referred to as the “City”) invites proposals from vendors to provide a pyrotechnic display at the City of Derby Community Fourth of July celebration. Please carefully review this document. If you are interested in making a proposal consistent with the conditions, instructions, requirements, and specifications as contained herein, submit a comprehensive proposal in a sealed envelope no later than Monday, February 2, 2026 at 2:00 pm. The outside of the envelope should be clearly marked with the Proposer’s name and address and identified as “Submission of Proposal— Community Fireworks Display”. The sealed envelope should be addressed as follows: Derby City Clerk ATTN: Community Fireworks Display 611 N. Mulberry Road, Suite 300 Derby, KS 67037 RFP # 2024-009 It is the sole responsibility of the proposer to see that its response and the appropriate documents are delivered on time. Any response received after the scheduled closing time for receiving proposals will be returned to the proposer unopened and will not be considered. It is the responsibility of the contractor to check Derby’s website for information and updates. Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise required by law. Shana Sneath Public Works Coordinator Attachments Response Form Aerial of High Park Publication Date/Time: 1/26/2026 12:00 AM Closing Date/Time: 2/2/2026 2:00 PM Submittal Information: See submittal information in full bid document. Contact Person: Shana Sneath, Public Works Coordinator, shanasneath@derbyks.gov, 316-788-03 01 Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2026-004 Community 4th of July Pyrotechnic Display

Attachment Preview

REQUEST FOR PROPOSALS #2026-004

Community 4th of July Pyrotechnic Display for the CITY OF DERBY

January 26, 2026

The City of Derby, Kansas (hereinafter referred to as the “City”) invites proposals from vendors

to provide a pyrotechnic display at the City of Derby Community Fourth of July celebration.

Please carefully review this document. If you are interested in making a proposal consistent with

the conditions, instructions, requirements, and specifications as contained herein, submit a

comprehensive proposal in a sealed envelope no later than Monday, February 2, 2026 at 2:00

pm. The outside of the envelope should be clearly marked with the Proposer’s name and

address and identified as “Submission of Proposal— Community Fireworks Display”. The

sealed envelope should be addressed as follows:

Derby City Clerk

ATTN: Community Fireworks Display 611 N. Mulberry Road, Suite 300

Derby, KS 67037

RFP # 2024-009

It is the sole responsibility of the proposer to see that its response and the appropriate

documents are delivered on time. Any response received after the scheduled closing time for

receiving proposals will be returned to the proposer unopened and will not be considered. It is

the responsibility of the contractor to check Derby’s website for information and updates.

Proposed pricing for services may be disclosed at a public meeting to receive and to file

responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other

information provided in your response will be considered proprietary and will not be divulged

during the proposal review process unless otherwise required by law. Because the services

sought will require the expenditure of public funds, part or all of the successful proposal, as well

as a resulting contract, will likely be public records within the meaning of the Kansas Open

Records Act. Prior to acceptance of a proposal, the information contained in each proposal

will be used for evaluating the proposer’s ability to handle the scope of services and will not be

shared with persons not involved in the evaluation of proposals unless otherwise required by

law.

Shana Sneath

Public Works Coordinator

Attachments

Response Form

Aerial of High Park

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1. ABOUT THIS DOCUMENT

This document is a Request for Proposals. It differs from a Request for Bids/Quotations in that

the City is inviting proposals that are most advantageous to Derby, in Derby’s sole discretion for

the 2026 Community 4th of July Pyrotechnic Display. This is not a bid/quotation meeting

firm specifications for the lowest price, and as such, the lowest price proposed will not

guarantee an award recommendation. Competitive Sealed Proposals will be evaluated based

upon criteria formulated around the most important features of the service, of which quality,

references, availability or capability, may be overriding factors.

Proposal evaluation criteria will be used as standards by which to measure how well a

proposer’s approach addresses Derby’s objectives and needs. Criteria that will be considered in

evaluating proposals are set forth in this RFP. Derby will thoroughly review all proposals

received and may conduct an interview process for top proposals and to further discuss

services and pricing. A proposer’s initial offer should therefore be based on the most favorable

terms available from a price and technical standpoint. Derby reserves the right to conduct

discussion or negotiation with any proposer regarding any proposal Derby deems competitive.

Derby may also request best and final offers from any proposers and make an award or conduct

negotiations thereafter. Derby reserves the right to select and recommend for award the

proposal which best meets its required objectives and needs, in the sole discretion of Derby.

Questions regarding this document must be submitted in writing to Shana Sneath, Public Works

Coordinator, at shanasneath@derbyweb.com.

2. BACKGROUND and OBJECTIVES

The City of Derby is a fast-growing, progressive community located 10 minutes south of Wichita.

The City of Derby has a population of nearly 26,000 and is a full-service city providing water,

sewer, police, fire and other municipal services in the metropolitan area of south-central

Kansas. The City of Derby is served by two major north/south traffic corridors. The City operates

under a mayor/council/manager form of government.

Broadly stated, the City is desirous of selecting a contractor responsible for required services

associated with all labor, equipment, and materials necessary for the pyrotechnic display at the

City of Derby Community Fourth of July celebration.

3. SCOPE OF SERVICES

The City of Derby is interested in proposals that will provide quality services at competitive

rates. The proposals will be evaluated on experience, quality, price, and turnaround time.

GENERAL INFORMATION

The City reserves the absolute right in its obligation to the public to accept the proposal that

best serves the public interest.

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Following selection, the City will forward the successful vendor an agreement ready for

signature. The successful vendor will have eight (8) business days upon notification of award to

execute the Agreement and return all required documents to the City to the attention of Shana

Sneath, Public Works Coordinator. Once the agreement has been fully executed, City staff will

assist the successful vendor in the application process for local public display of fireworks.

The proposal should contain detailed information containing the contractor’s proposed schedule

and order of work, as well as pricing, all in a manner that meets or exceeds the following

minimum requirements and specifications.

Contractor is responsible for:

Scope of Work

• Successful vendor will be responsible to install, setup, operate, and remove all equipment

and supporting hardware for the pyrotechnic display.

Requested length of show is approximately 20 – 25 minutes.

Display is as follows:

• 4- 4” “Red Glare” shots

• 2 - 130 shot cakes (RWB) w/ salute

• 2 – 150 shot cakes (5-Point fan) w/ salute

• 2 - 600 shot finale cakes w/ salute

• 216 each – 3” Assorted Color Shells

• 144 each – 4” Assorted Superior Multi Color Shells (ex. Chrysanthemum, Willow)

• 111 each – 5” Assorted Deluxe Multi Color Shells

• 8 each – 5” Specialty Shells (example; Heart, Smiley Face, Mickey Mouse), Stained Glass

• 25 each – 6” Assorted Deluxe Multi Color Shells

• 8 each – 6” Specialty Color (1/4, ¼, ¼, ¼ RGBP color, Red to Green Ghost, Gold Wave)

• 8 each – 8” Specialty Color (1/4, ¼, ¼, ¼ RGBP color, Dream Ghost, Gold Wave)

• Total number of shell breaks will be 2,130.

• The event will be held on Friday, July 3, 2026, if there is inclement weather predicted for

July 4, 2026.

• Matching contributions from successful vendor are appreciated but optional.

• Vendor will cooperate with City staff in establishing designated viewing areas.

• Fireworks display devices, set pieces, props, spectator viewing areas, and any and all

equipment involved with the pyrotechnic display will be placed and located by the vendor to

ensure the highest degree of show integrity and character, and to provide the audience the

most aesthetic, artistic, and safest program possible.

• Vendor will be responsible for all aspects of the setup and operation of the display.

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Additional Information to be included in response

Vendor’s business history.

Description of equipment that would be used.

Description of products that would be used.

Any proposed changes to attached diagram indicating dimensions of the grounds on which the

display is to be held and showing the point at which the fireworks are to be discharged, and the

lines behind which the audience will be restrained. A copy of a valid pyrotechnic operator

certificate issued by the State of Kansas Fire Marshal’s Office

Certificate of insurance; showing the City of Derby and it officers and employees as additional

insured; include copies of both the front and back of the certificates.

Schedule of activity that indicates when set up will begin and estimate completion for clean-up.

City will provide

Trash receptacles for cleanup after execution of the display.

Barricades to close dangerous areas to spectators.

Traffic control.

Security for crowd control.

Directional signage.

4. CONFIDENTIAL MATTERS

Anyone submitting a proposal agrees that all data, records and information which proposer, its

agents and employees obtain access to, create, and which are the subject of this proposal,

remain at all times exclusively the property of Derby. Anyone submitting a proposal also agrees

that all such data, records and information constitute, at all times, proprietary information of the

City and that proposer will not disclose, provide or make available any such proprietary

information in any form to any person or entity.

In addition, anyone submitting a proposal agrees that it will not use any names or addressed

contained in such data, records, and information for the purpose of selling or offering for sale

any property or service to any person or entity who resides at any such address in such data;

that it will not sell, give or otherwise make available to any person or entity any names or

addresses contained in or derived from such data, records or information for the purpose of

allowing such person to sell or offer for sale any property or service to any person or entity

named in such data. Anyone submitting a proposal further agrees that it will take reasonable

steps and the same protective precautions to protect Derby’s proprietary information from

disclosure to third parties as with the proposer’s own proprietary and confidential information

and that all data, regardless of form, that is generated as a result of this RFP is the property of

Derby.

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5. MANDATORY REQUIREMENTS

This section is provided to assist participating proposers in forming a thorough response for

services outlined in this document. Proposals submitted must reflect in detail their inclusion as

well as the degree to which they can be provided. The successful proposal shall:

1. Submit the name of the lead person from your firm who will be responsible for managing this

work for Derby.

2. Disclose all fees or other compensation to be paid to or on behalf of the proposer by Derby

for services and/or goods provided, including but not limited to hourly rate for services.

3. Disclose any actual or potential conflicts of interest with the City, its officers, agents and

employees.

4. Conform the requirement to maintain strict confidentiality about all matters of this project.

5. Describe any partnerships with any organizations/subcontractors/suppliers that will play a

role in this project.

6. Provide a copy of your certificate of insurance verifying professional, commercial general,

automobile liability, and workers’ compensation insurance coverage with minimum policy

limits as detailed in this RFP. The coverage must be maintained and carried in force for the

duration of the contract.

7. Any additional information believed necessary to assist the City in evaluating your proposal

may also be submitted.

8. Provide response with requested detail per Section 3 of this RFP together with the proposal

response form.

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