Project Information

Bid Title

CAPM 2026 Leadership Awards Dinner

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

May 27, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

37219

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

REFERENCE NUMBER: 37219
Purchasing Agency: Admin/Office of State Procurement
Title: CAPM 2026 Leadership Awards Dinner
Contract Available To: Council on Asian Pacific Minnesotans

Contract Available to: Council on Asian Pacific Minnesotans

Response to this solicitation is due no later than: 06/3/26 at 2:00pm

Ship to Information:

See Solicitation Document

To receive a printed copy of the solicitation, call: Molly Gunderson at molly.gunderson@state.mn.us

TTY: 711 or 1.800.627.3529 (MN Relay Service for persons with speech or hearing disabilities)

Description of Work:

This is a single source posting notification; there are no solicitation documents to download. This posting is NOT a Request for Bid (RFB) or Request for Proposal (RFP).

The Council on Asian Pacific Minnesotans intends to hold its biennial Leadership Awards Dinner at the Mystic Lake Event Center on October 3, 2026. The venue is located within the seven-county Twin Cities metropolitan area and offers the capacity and amenities necessary to support a large-scale statewide event. The event center accommodates 900 attendees within one primary event space with the requested banquet-style seating accommodations, and provides complimentary parking for all attendees. In addition, the venue offers on-site catering services that include a reception service and a three-course plated dinner, as well as comprehensive audio-visual services to support program presentations, performances, and award recognition activities.

Comparable venues within the metropolitan area either did not have sufficient capacity to accommodate the anticipated attendance within one event space, lacked adequate free parking accommodations for attendees, required the use of multiple outside vendors for catering and audio-visual services, or could not provide all required event services within the event timeline. Utilizing a venue that does not provide a single event space, catering, parking, and audio-visual services would impact administrative coordination, vendor management, and overall event costs. Mystic Lake Center was identified as the only venue that met all operational requirements, attendee capacity needs, accessibility considerations, and full-service event support requirements in a single location for the specified event date.

If there are any concerns regarding this single source opportunity, contact Molly Gunderson at Molly.Gunderson@state.mn.us before June 3, 2026, 2:00 P.M. Central Time. Include the reference number and title of the posting in the subject line. Or you may call the HelpLine at 651.296.2600 (MN Relay Services for persons with speech or hearing disabilities: 711 or 1.800.627.3529).

Date This Solicitation Was Posted: 05/27/26 at 11:20am

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