Project Information

Bid Title

25-049 Design-Build Services for Veterans Memorial Park Facility

Issuing Agency

City of Pensacola

Location

Florida

Published Date

Oct 17, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	25-049 Design-Build Services for Veterans Memorial Park Facility
Category:	Requests for Proposal (RFP)
Status:	Open

Description: ADDENDUM TWO EXTENDS THE DUE DATE TO DECEMBER 4, 2025. The City of Pensacola is soliciting proposals from qualified and experienced design-build teams for the design and construction of a permanent, single-story facility at Veterans Memorial Park. The proposed structure will include ADA-accessible public restrooms, an educational and archival exhibit area, and secure storage space. The project is funded in part through the Florida Department of Commerce Grant Agreement HL251. The Grant and its amendment are posted here for vendor reference. Publication Date/Time: 9/30/2025 8:00 am Closing Date/Time: 12/4/2025 2:30 pm Related Documents: rfp-25049-DB Services_VeteransMemorialParkFacility (PDF) Agreement-HL251-_Executed_(002) (PDF) HL251_A1_Agreement_signed (PDF) Addendum 1 (PDF) Addendum 2 (PDF) 039-C-Layout-Xref (DWG file) 039-X-Survey-Demo-Patt-Xref (DWG file) 039-X-Survey-Demo-Xref (DWG file) 039-X-Survey-Xref (DWG file) 039-X-Survey-Xref-Jurisdictional Line (DWG file)

Attachment Preview

CITY OF PENSACOLA

REQUEST FOR PROPOSALS

RFP NO.: 25-049

DESIGN-BUILD SERVICES FOR VETERANS MEMORIAL PARK FACILITY

The City of Pensacola is soliciting proposals from qualified and experienced design-build

teams for the design and construction of a permanent, single-story facility at Veterans

Memorial Park. The proposed structure will include ADA-accessible public restrooms, an

educational and archival exhibit area, and secure storage space. The project is funded in

part through the Florida Department of Commerce Grant Agreement HL251.

Sealed Proposals with one signed original and five (5) additional copies, plus one

(1) complete and identical electronic copy on flash drive, must be received no later

than October 30, 2025, 2:30 P.M., Central time, at the following location.

City Hall (lobby)

222 West Main Street

Pensacola, Florida, 32502

Attention: Purchasing

The OUTER PACKAGING of the sealed submittal shall identify the respondent, the bid

title, and the bid number (whether hand-delivered, mailed, or via UPS/FedEx or other

courier service). Submittals received after the closing time will not be accepted. Multiple

submittals from the same entity will not be accepted. After the submittal deadline those

submittals received will be opened and publicly acknowledged. Interested parties may

attend.

Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.

Both sites require registration and varying fees for notifications and document downloads.

NOTE: If submitting an electronic response and if a bid/proposal bond is required:

• An insurance company’s executed bond may be included with the electronic

submittal.

• OR a certified check/cashier's check must be delivered to the address above.

Those submittals received will be opened and publicly acknowledged the following

business day (October 31, 2025, 10:00 A.M., Central time) via Microsoft Teams at the

following link*: Microsoft Teams proposal opening.

Documentation associated with this RFP, if not attached, may be obtained from the City

of Pensacola website, www.cityofpensacola.com/bids.aspx. Any addendum issued will

be posted to the City’s website. Respondents are responsible for obtaining

addenda and are advised to check the website frequently.

In order to review the project requirements, a mandatory pre-proposal meeting will be

held on October 14, 2025 at 10:00 A.M., Central time, via Microsoft Teams at the

following link*: Microsoft Team Pre-Proposal Meeting Link.

RESPONDENTS MAY RELY ONLY UPON THE INFORMATION EXPRESSLY STATED

Page 1 of 36

IN THIS REQUEST FOR PROPOSALS AND IN WRITTEN ADDENDA HERETO

ISSUED BY THE CITY AND POSTED TO THE CITY’S WEBSITE,

WWW.CITYOFPENSACOLA.COM/BIDS.ASPX. IN NO EVENT MAY RESPONDENTS

RELY UPON AN OTHER STATEMENTS OR INFORMATION, WRITTEN OR ORAL,

FROM ANY OTHER SOURCE WHATSOEVER.

Proposers shall submit a certified check or proposal bond, payable to the City of

Pensacola in the amount of five percent (5%) of proposal cost for a period of sixty (60)

days.

Any questions concerning the RFP should be addressed and submitted in writing no later

than 10:00 A.M., Central time, October 20, 2025, to:

Dedria Lunderman, Purchasing Manager

City of Pensacola

222 West Main Street, 6th Floor

Pensacola, FL 32502

purchasing@cityofpensacola.com

The City of Pensacola adheres to the Americans with Disabilities Act and will make

reasonable accommodations for access to City services, programs, and activities. Please

email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be

made at least 48 hours in advance of the event in order to allow the City time to provide

the requested services.

The City reserves the right to accept or reject any or all submittals, to waive any submittal

informalities and to re-advertise for submittals when deemed in the best interest of the

City.

Attest:

Ericka L. Burnett

City Clerk

CITY OF PENSACOLA

D. C. Reeves

Mayor

The City of Pensacola provides equal access in employment and public services.

*Participation in a Microsoft Teams meeting requires a microphone and

speakers; however, webcams are optional. Participants may join the

meeting either via a PC or Smartphone. Please be sure to check the system

requirements at the following link: Microsoft Teams System Requirements

Check.)

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

Page 2 of 36

BACKGROUND AND PURPOSE

To The City of Pensacola is undertaking the Veterans Memorial Park Project, which

involves the design and construction of a new permanent facility. This project is a critical

initiative to enhance the park's amenities for the community. The total budget for this

project, including design and construction, is not to exceed $584,476.42. The purpose

of this Request for Proposals (RFP) is to solicit proposals from highly experienced firms

to provide integrated design-build services. The selected firm will be responsible for

developing the complete design plans (blueprints) for the facility and then constructing it,

ensuring adherence to the committed price and design specifications. The City seeks a

partner with proven expertise in both architectural/engineering design and facility

construction projects, a strong commitment to quality control, and exceptional

communication skills to ensure the project's successful and harmonious completion.

PROJECT OVERVIEW

This project involves the design and construction of a permanent, single-story, 1,750

square foot facility at Veterans Memorial Park that will house restrooms, an

education/archival center, and a storage area. The facility must be American with

Disabilities Act (ADA) accessible. The total budget for this project, including design,

permitting, and construction, is not to exceed $584,476.42. Key aspects of the project

include:

• Comprehensive architectural and engineering design development for the 1,750

square foot facility in full compliance with the latest edition of the Florida Building

Code.

• Construction of the 1,750 square foot facility in accordance with approved design

plans.

• Inclusion of a male and female restroom, each with 3 stalls.

• Coordination with existing park infrastructure and utilities during construction.

• Ensuring ADA compliance with the new facility.

• The selected firm will be responsible for all aspects of design, permitting,

and construction to deliver the completed facility within the proposed

budget and schedule.

SCOPE OF SERVICES

The selected firm shall be responsible for providing comprehensive Design-Build services

for the Veterans Memorial Park Restroom and Educational Center Project, in accordance

with the Florida Department of Commerce Agreement No. HL251. The building location

and conceptual renderings are shown in Exhibit A below. This location formerly housed a

Page 3 of 36

trailer-mounted restroom facility with full water, sewer, and electric hookups. The scope

of services shall include, but not be limited to, the following:

1. Design Development and Permitting:

• Develop and complete comprehensive design plans (blueprints) for a 1,750 square

foot, single-story, ADA-accessible facility including public restrooms, an

educational/archival space, and a storage area.

• Ensure all designs comply with the Florida Building Code, applicable federal and

state codes, ADA requirements, and local ordinances.

• Ensure all designs comply with the latest FEMA flood zone requirements and/or

incorporate permittable flood proofing measures

• Ensure all designs incorporate known in-situ soils and result in a structurally sound

facility and robust foundation design by a licensed structural engineer. To properly

design this facility, the designer is required to review and apply the geotechnical

report included in this document as Exhibit B below.

• Ensure the design aligns with the project budget not to exceed $584,476.42.

• Submit preliminary design documents to the City of Pensacola for review and

comment prior to finalization.

• Obtain all necessary permits and approvals for the design and construction of the

facility.

• Submit final design plans to the FDEP Agreement Manager prior to submission of

the final invoice package.

Design Proposal and Pricing Commitment

o As part of this RFP, respondents shall submit a design narrative for the

proposed 1,750 square foot facility. The concept should address general

layout, accessibility, and functional integration of the required building

components: public restrooms, educational/archive center, and storage

area. The design must demonstrate how these programmatic requirements

will be met in compliance with the project’s intended purpose and funding

commitments.

o Proposers shall also include a budget breakdown by major components

(e.g., design services, site work, foundation, structure, finishes, MEP

systems), along with a guaranteed maximum price (GMP) for the complete

design-build delivery.

o Final designs must remain aligned with the intent and requirements of the

Veterans Memorial Park improvement project and Florida Department of

Commerce Grant Agreement HL251. Reductions in program scope, such

as elimination of core components or downsizing below functional

expectations, will not be accepted as a means to reduce cost.

2. Construction Services:

• Secure any/all necessary permits.

• Demolish and remove any existing at-grade or below-grade infrastructure or

obstacles that would hinder construction.

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• Construct the 1,750 square foot facility in accordance with the approved final

design plans and specifications.

• Ensure the facility is fully ADA compliant upon completion.

• Perform all necessary site preparation, foundation work, structural construction,

utility rough-ins, and interior and exterior finishes.

• Coordinate construction activities with existing park infrastructure and utilities to

minimize disruption and ensure proper integration.

• Manage all subcontractors, suppliers, and construction activities throughout the

project duration.

• Adhere to the committed construction price as proposed in the firm’s submittal.

• Ensure the new facilities’ functionality and connectivity to the existing water, sewer,

and power services and/or install new utilities as needed.

• Coordinate with City departments as needed, including Parks and Recreation,

Engineering, and ADA compliance staff

• Return all surrounding property to its pre-construction condition.

• As the remainder of this park will be open to the public for the duration of this

project, contractor shall ensure full site safety and security by utilization of

temporary fencing to restrict unauthorized access to the site during construction.

• Contractor shall coordinate with the City Arborist for trimming, removal or

relocation of any trees, bushes, or related vegetation, and restoration of the site

landscaping to its pre-construction condition

• It is the sole responsibility of the selected proposer to complete all work in

compliance with the final design plans approved by the City and to ensure that the

total cost of design and construction does not exceed the established project

budget.

3. Unanticipated Discoveries (during construction):

• If unanticipated archaeological findings or human remains are encountered during

ground-disturbing activities, the contractor shall immediately cease all activity in

the vicinity of the discovery, notify the City of Pensacola, and follow all appropriate

state and local protocols for such discoveries.

4. Project Schedule and Budget Management:

• Develop and adhere to a detailed project schedule covering both the design,

permitting, and construction phases.

• Monitor and manage project costs to ensure final delivery within the total budget

not to exceed $584,476.42.

• Provide regular progress updates and coordinate with City staff to maintain

transparency and fiscal accountability.

5. Quality Assurance, Inspections, and Code Compliance

• Ensure that all construction activities meet applicable quality standards and comply

with local, state, and federal building codes.

• Support all required testing and inspections, including any third-party inspections

as directed by the City.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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