Project Information

Bid Title

Elevator Modernization - City Hall and Bunten Road Activity Building

Issuing Agency

City of Duluth

Location

Georgia

Published Date

Nov 14, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Elevator Modernization - City Hall and Bunten Road Activity Building RFP	November 14, 2025 :	January 15, 2026 11:00 AM

Attachment Preview

Request For Proposal

RFP No. 2025-04

Elevator Modernizations at

City Hall and Parks and Recreation Bldg

City of Duluth

3167 Main Street

Duluth GA 30096

City of Duluth

Elevator Modernization

REQUEST FOR PROPOSAL

Sealed proposal packages will be received by the City of Duluth (Owner) until 11:00 a.m. legally

prevailing time on January 15, 2026 for:

Elevator Modernizations at City Hall and Parks and Recreation Bldg

3167 Main St, Duluth, GA 30096

3180 Bunten Road, Duluth, GA 30096

Proposal packages will be formally opened and the total bid from the bid form will be read aloud

at 11:01a.m. legally prevailing time on January 15, 2026, in the second-floor executive

conference room of Duluth City Hall, located at 3167 Main Street, Duluth, GA 30096.

THIS WILL BE A PACKAGE OPENING AND BID READING ONLY. No determination as to the most

qualified or highest-ranking proposal will be made until a thorough evaluation has been completed

by the City of Duluth’s evaluation team, and the evaluation team’s recommendation is approved

by City Council.

For purposes of this Request for Proposal (RFP), the terms “Proposer”, “Bidder”, and “Contractor”

will be used interchangeably, and are intended to refer to the entity submitting the proposal

package.

Contractor shall provide one (1) original and two (2) copies of the complete submittal package,

along with one (1) complete digital version on a flash drive. All four (4) items must be submitted

in a sealed package, addressed to City of Duluth (OWNER). Each sealed package containing the

four (4) items must be plainly marked on the outside as follows:

TO: City of Duluth

3167 Main Street

Duluth, GA 30096

Attention: Teresa Lynn, City Clerk

RE: Elevator Modernizations at City Hall and Parks and Recreation Bldg

Submittal packages shall include the following completed items:

o Written Project Approach, including a schedule

o Corporate Certificate

o Surety Requirements Acknowledgement

o Bid Bond

o Oath of Bidder

o Statement of Bidder Qualifications

o Contractor E-Verify Affidavit

o Resumes and References as described below

o Acknowledgment of any Addenda

o Bid Form (including schedule of items)

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City of Duluth

Elevator Modernization

Failure to include any of the above items fully complete and executed may result in your package

being declared as “non-responsive” and disqualify you from further consideration.

If submittal is forwarded by mail or delivery service, the sealed package containing the one (1)

original, two (2) copies, and one (1) digital version listed above must be enclosed in another

internal package to the attention of OWNER at the address previously given. If, for example,

your FedEx box is opened and the submittal is not in a sealed package within the FedEx box, it

may be declared non-responsive and disqualified from consideration. Submittal packages must

be sealed to maintain their integrity prior to the formal opening.

Submittal packages received without the aforementioned criteria enclosed may be returned to

Contractor. Submittal packages received after said time and date will be marked late and not

opened. No extension of the proposal period will be made.

The Instructions to Proposers, Bid Information, Evaluation Criteria, Forms, Project Manual,

Specifications, Drawings, Bid Bond, Performance and Labor & Material Payment Bond

requirements and other Documents related to the bidding and construction of the Work of this

Project may be obtained via the following:

Project plans and technical specifications for the “Elevator Modernizations at City

Hall and Parks and Recreation” will be available electronically at no charge via the

City’s website and via the Georgia State Procurement Registry.

PACKAGES MUST BE SUBMITTED IN RESPONSE TO THE PROJECT IN ITS ENTIRETY. NO PARTIAL

SUBMITTALS WILL BE ACCEPTED.

The City of Duluth and the Georgia Procurement Registry are the only official sources for this

invitation or any addenda that may be issued for same. The City of Duluth will not be held

responsible for errors or omissions in submittal packages.

The written bid within the Contractor’s submittal package will include the furnishing of all labor,

materials, equipment, and all items necessary pursuant to Drawings, Specifications and

Conditions, etc., for the Replacement of Elevator Modernizations at City Hall and Parks and

Recreation (hereinafter referred to as the Project).

Proposed Project Location:

Duluth City Hall

3167 Main Street

Duluth, Georgia 30096

Duluth Parks and Recreation Bldg

3180 Bunten Road

Duluth, Georgia 30096

Scope of Work:

Substantial turn-key modernization of two hydraulic elevators in

accordance all work described in the provided specifications

(including work described as “by others”). The scope of work

includes permitting, removal/replacement of existing equipment,

and inspection/testing.

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City of Duluth

Elevator Modernization

Contractor Experience Requirements:

1. The Contractor maintains a permanent place of business.

2. The Contractor has operated under the current corporate name for at least the last five

(5) years.

3. The Contractor currently has sufficient bonding capacity to provide performance and

payment bonds, both in the amount of 100 percent of the contract amount.

4. The Contractor has not defaulted on a project or failed to complete a project within the

last ten years.

5. The Contractor has not filed for bankruptcy nor been judged bankrupt at any time over

the last ten years.

6. The Contractor has a history of completing projects consistently on time and within the

bid amount.

7. The Contractor does not have a history of being involved in litigation or filing claims

against Owners, Construction Contract Administration Firms, or Design Firms.

8. The Contractor has available at least two project management personnel with at least five

years’ experience on projects with the technical characteristics required of a project of

similar scope. One of these project management personnel must be the Project

Superintendent and must be on the jobsite at all times during construction. Documentation

of this experience must be provided with the proposal package, including resumes of the

two project management personnel and a list of at least 3 similar projects completed by

the contractor with project name, description, and reference contact information.

9. The onsite project management personnel shall be fluent in the English language.

10. The Contractor, nor any of its affiliated companies, is not currently involved in a dispute,

formal claim, or litigation with the OWNER, or with any authority or organization with

which the City of Duluth (OWNER) has a vested interest.

11. The Contractor has a written Quality Control/Quality Assurance Program.

12. The Contractor has a written Safety Program.

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City of Duluth

Elevator Modernization

Project Schedule:

Contractor understands that time is of the essence for completion of the project and, because

damages will be difficult to ascertain, the parties shall include a provision in the Contract agreeing

that liquidated damages in the amount of five hundred dollars ($500.00) per calendar day shall

be paid by Contractor for each day that Contractor is in default of completing the work within the

agreed-upon time frame. Completion of the work includes successfully passing any required

punch-list inspection by the designer and/or owner.

The successful bidder shall commence work with an adequate force and equipment on a date to

be specified in a written order of the Owner (Anticipated Notice to Proceed – February 10,

2026 and shall complete the work within the four-month time period allotted. Payment will be

made to the contractor each calendar month based on the estimated work complete and in place

as prescribed by the standard specifications. Retainage as prescribed by the standard

specifications will be withheld. Final payment of amount withheld will not be made until the work

has been satisfactorily completed and accepted by Owner.

Bid Information:

A mandatory pre-submittal meeting will be held at City Hall on Thursday, December 4, 2025

at 10:00 a.m. A City representative will be present on site throughout the duration of the

meeting. Once the site visit is conducted at City Hall the visit will move to the Parks and Recreation

Building. Attendance at both sites is mandatory. Transportation will not be provided between

sites. This will be the proposer’s only opportunity to visit the project sites prior to

submitting a proposal.

All addenda will be issued on the City’s website at www.duluthga.net

The City will assume no responsibility for representations or understandings concerning conditions

made by its officers or employees unless included in this request for proposal.

A Bid Bond in the amount of not less than 5% of the total amount of the base bid

must be submitted with each bid made payable to the City of Duluth. Failure to supply

bond will force your bid to be declared non-responsive.

The successful proposer shall provide a 100% payment and a 100% performance bond at the

signing of the contract. Failure to supply bonds will result in default of contract.

Failure to sign your bid in the proper space provided on Part II (Bid Form) may force your bid to

be declared as “non-responsive” and it may not be considered for award.

No bid may be withdrawn for a period of ninety (90) days after time has been called on the date

of opening.

Contract, if awarded, will be based on the bid prices for each line item as is in the best interest

of the City of Duluth.

The City of Duluth reserves the right, with or without notice or cause, to accept any bid regardless

of the amount thereof; to reject any bid, any number of bids or all bids; to negotiate with any

bidder for a reduction or alteration in its bid; to waive or insist upon formal requirements; to

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238290Other Building Equipment Contractors

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