Project Information

Bid Title

Contract #25.13 ? Window Replacement to A-Wing & C-Wing at Haddonfield Memorial High School

Issuing Agency

Haddonfield Board of Education

Location

New Jersey

Published Date

Nov 6, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Contract #25.13 – Window Replacement to A-Wing & C-Wing at Haddonfield Memorial High School

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HADDONFIELD BOARD OF EDUCATION

REQUEST FOR BIDS

Contract #25.13 – A-Wing & C-Wing Window Replacement at Haddonfield Memorial High School

Bid Advertisement

The Haddonfield Board of Education of Haddonfield, New Jersey, hereby advertises for competitive

bids in accordance with N.J.S.A. 18A:18A-21(a) (b) for a single overall contract in accordance with

NJSA 18A:18A-18(b) (2):

Contract:

#25.13 - Single Overall Contract for

Title of Bid: Window Replacement to A-Wing & C-Wing at Haddonfield Memorial High School

Bidders shall be prequalified by the New Jersey Division Property Management and Construction in the

trade categories listed below, or name such prequalified subcontractors:

Trade Category #

C012

C008 or C009

Title

Windows and/or

General Construction or General Construction/Alterations and Additions

Partial Window Replacement to Haddonfield Memorial High School’s two-story A-Wing, and 3-story C-

Wing.

The bid documents have been prepared by the firm LAN Associates Engineering, Planning,

Architecture, Surveying, Inc. (LAN). All necessary bid specifications and bid forms are available for

purchase (via an electronic web link) between the hours of 9:00 a.m. and 4:00 p.m. on business days by

LAN’s office. Bid documents shall be made available via a web link by emailing

biddocs@lanassociates.com. Email requests must reference the A-Wing & C-Wing Window Replacement

at Haddonfield Memorial High School and must include Bidder’s Company, Company Address, Point of

Contact, Telephone and if applicable, Facsimile numbers, and Bidder’s email address. A one hundred

($100) dollar, non-refundable deposit for each bid package via check (made payable to LAN

Associates, Engineering, Planning, Architecture, Surveying, Inc.) or credit card (MasterCard, Visa,

American Express, or Discover) is required. Physical copies/prints of documents will not be sent.

All questions, comments, and inquiries shall be submitted to LAN (Attention: Mr. Jeff Potter at

jeff.potter@lanassociates.com, with copy to Ms. Chloe Letteri at chloe.letteri@lanassociates.com) in

writing and will be responded through Addenda sent to all bidders via email.

Bidders are requested to submit in accordance with N.J.S.A. 18A: 18A – 18(b)(2) one Lump Sum Bid for

all work and materials. Bids must be sealed and delivered to the Haddonfield Board of Education Offices

(Office of the School Business Administrator/Board Secretary, Michael Catalano) located at 95 Grove

Street, Haddonfield, New Jersey on or before date and time indicated below. It is recommended that

bidders send their responses through the US Postal Service certified mail or overnight mail which provides

certification of delivery to the sender or to hand deliver bids between 9:00 AM and 2:00 PM daily. The

Board shall not be responsible for bids lost in transit, delivered to the wrong address, or otherwise not hand-

delivered to the address provided. The envelope to bear the following information:

Haddonfield BOE/Cont. #25.13 –

1

A-Wing & C-Wing Window

Replacement at Haddonfield

Memorial High School

#2.20277.25.13

Title: Contract #25.13 – Window Replacement to A-Wing & C-Wing at Haddonfield

Memorial High School

Name and Address of the Bidder

Date: December 5th, 2025

Time: 10:00 a.m.

Please note that the bid opening process will begin on the above advertised date at 10:00 a.m. All attendees

shall report to the Board of Education Offices and will be escorted to a meeting space by the Owner. Bids

may also be submitted to the School Business Administrator/Board Secretary, Mr. Michael Catalano, or his

designee at the bid opening meeting, prior to the advertised date and time. On the advertised date and

time, the School Business Administrator shall publicly receive and open all bids and announce the names

of the vendors and their prices. Bids may be viewed by interested parties on the advertised bid date and

time.

No bids shall be received after the time designated in the advertisement. (N.J.S.A. 18A:18A-21(b)).

The Board of Education does not accept electronic (e-mail) submission of bids.

There will be a pre-bid meeting on Thursday, November 13th, 2025, at 10:00 AM. While attendance is not

mandatory, all prospective bidders are strongly encouraged to attend this important meeting, which will be

held at the Haddonfield Memorial High School located at 401 Kings Hwy E, Haddonfield, NJ 08033. It is the

intent of the Pre-Proposal Meeting to offer all interested bidders access to the project site following the pre-

proposal meeting. Failure to attend the Pre-Bid meeting will not excuse any bid mistake and/or omission

due to bidder’s ignorance of information disseminated at the meeting.

Additional time sensitive dates for the project are:

Final Day for Questions to the Architect:

Date of Issuance of Addendum (if necessary):

Receive Bids:

Notice of Award/Notice to Proceed, on or about:

Site Mobilization:

Substantial Completion:

Friday, November 21st, 2025, by 5:00 PM

Monday, November 24th, 2025, by 5:00 PM

Friday, December 5th, 2025, by 10:00 AM

Thursday, December 11th, 2025

Monday, May 4th, 2026

Friday, October 30th, 2026

All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., Affirmative Action

Against Discrimination (N.J.A.C. 17:27-1 et seq.) An Initial Project Workforce Report will be required from

the successful contractor. (Form AA-201).

Contractors bidding on this project are to comply with the requirements of the Prevailing Wage Rate

Determination pursuant to N.J.S.A. 34:11-56.25.

A bidder on a public works project for a Board of Education where the cost of the work exceeds $20,000.00

must first have been qualified by the Department of the Treasury, Division of Property Management and

Construction, pursuant to N.J.S.A. 18A:18A-27 through 33, and shall submit with his bid a Prequalification

Affidavit, a copy of a valid and active NOTICE OF CLASSIFICATION, a certified copy of a Total Amount of

Uncompleted Contracts Form and an Affidavit that subsequent to the latest such statement submitted by

him, there has been no material adverse change in his qualification information except as set forth in said

Affidavit. Failure to submit these forms may result in the disqualification and rejection of the bid.

Haddonfield BOE/Cont. #25.13 –

2

A-Wing & C-Wing Window

Replacement at Haddonfield

Memorial High School

#2.20277.25.13

Each bid shall be accompanied by a bid bond, cashier’s check or certified check made payable to

the Haddonfield Board of Education, for ten percent (10%) of the amount of the total bid, however,

not to exceed $20,000.

Bidders are required to provide a Consent of Surety stating that if awarded the bid, said surety will provide

a performance bond for 100% of the contract amount.

Corporate bidders are required by law (Chapter 33, Laws of 1977) to submit a list of names and addresses

of all stockholders owning 10% or more of their stock.

The bid package will also include other documents that must be completed and returned with the bid.

Failure to comply with Instructions to Bidders and to complete and submit all required forms, may be cause

for disqualification and rejection of the bid.

All contractors named in this proposal, shall possess a valid Contractor’s Registration Certificate pursuant

to N.J.S.A. 34:11-56.48 et seq., at the time the proposal is received by the Board of Education.

No bids may be withdrawn, except in accordance with the Public School Contracts Law, for a period

of sixty (60) days after the date set for opening of bids.

The Board of Education reserves the right to reject any or all bids, pursuant to N.J.S.A. 18A:18A-18,

N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a-c), and N.J.S.A. 18A:18A-22, and to waive any informalities

that may be in the best interest of the board.

CONFIDENTIALITY OF ELECTRONIC FILE TRANSMISSIONS

The Drawings, renderings, photographs, specifications, and bidding documents are considered proprietary and

confidential property of the Haddonfield School District. All electronic file transfers of this information to the bidders

and/or contractors is specifically designated as “confidential” and “business proprietary,” the receiving party shall

keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2)

those who need to know the content of such information in order to perform services or construction solely and

exclusively for the Project, or (3) its consultants, contractors and subcontractors whose contracts include similar

restrictions on the use of such confidential and proprietary information. The information transmitted in the bidding

documents relates to a school construction project and the security and confidentiality of those documents is critical

to the health and safety of the children. Therefore, any bidder and/or contractor and/or subcontractor discovered to

have published or disseminated this information in the public domain, unless pursuant to the exceptions stated

above, shall be subject to significant penalty and may not be permitted to bid on the instant project.

As a condition precedent to receipt of the Bid Documents, all bidders must agree to dispose of, destroy and/or return

the information forwarded to it within three (3) days of the Bid submission date.

Haddonfield BOE/Cont. #25.13 –

A-Wing & C-Wing Window

Replacement at Haddonfield

Memorial High School

Michael Catalano

School Business Administrator / Board

Secretary

Haddonfield Board of Education

95 Grove Street

Haddonfield, New Jersey 08033

Fax: 856-429-6015

Email: mcatalano@haddonfield.k12.nj.us

3

#2.20277.25.13

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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