Project Information

Bid Title

Website and Digital Asset Compliance

Issuing Agency

County of San Mateo

Location

California

Published Date

Jun 2, 2025

Closing Date

Jul 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Website and Digital Asset Compliance

Addenda: 0

Release Date: 6/2/2025

Due Date: 7/8/2025

Post Information

Posted At:Mon, Jun 2, 2025 12:09 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The County is seeking a qualified vendor to help achieve full Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA compliance across our public-facing digital assets, including websites, mobile apps, and eligible documents, to ensure accessibility for all residents, including those with disabilities. The project involves conducting comprehensive audits, remediating accessibility barriers, and establishing sustainable processes for ongoing compliance. This initiative is critical to promoting user friendly digital spaces while meeting federal accessibility requirements.

Background

As a county committed to bridging the digital divide, this initiative aligns with broader efforts like the Digital Inclusion Initiative, which has already addressed connectivity gaps for underserved communities. The challenges include remediating extensive digital assets (websites, apps, and documents), navigating complex federal and state regulations, and fostering a culture of accessibility across all departments. A vendor that can deliver not just compliance but also innovative, user-centered solutions—such as seamless assistive technology integration and proactive accessibility monitoring—will set a new benchmark for public sector accessibility in California.

Five percent (5%) of the total evaluation points awardable will be added to the proposal score for each Local Business or Local Non-Profit score for evaluation purposes. An additional three percent (3%) preference shall be given to a Local Business or Local Non-profit (for a total of eight percent (8%) of total points awardable) if the proposer is a Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points awardable) if the proposer is a Micro Business or Micro Non-Profit.

Timeline

RFP Released:

June 2, 2025

Pre-Proposal Meeting (Mandatory):

June 12, 2025, 2:00pm

Meeting ID: 273 335 789 823 2

Passcode: mE2ra24F

Deadline for Questions, Comments and Contract Exceptions:

June 18, 2025, 12:00pm

Proposal Due Date and Time:

July 8, 2025, 5:00pm

Interview:

July 14, 2025

Teams link TBD

Anticipated Contract Award Date:

July 21, 2025

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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