Elevator Maintenance

Project Information

Bid Title: Elevator Maintenance
Issuing Agency: Plano Independent School District
Location: Texas
Published Date: Oct 27, 2024
Closing Date: Nov 12, 2024
Government Level: State & Local
Status: Closed
Ref. #: 2025-01-30-004
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number 2025-01-30-004 (Elevator Maintenance)

Issue Date & Time 10/27/2024 12:00:03 AM (CT)

Close Date & Time 11/12/2024 10:00:00 AM (CT)

Question Cut Off Date 11/6/2024 04:00:00 PM (CT)

Notes
SCHOOL WALK THROUGH: Proposers will be allowed to inspect a variety of Plano ISD elevator equipment as determined by the Facilitator leading the walk-through. C ontact Bill Couzynse at bill.couzynse@pisd.edu 469-752-0184 to determine the start location, time and the person you will be meeting. A list of locations with elevators is included as a Bid Attachment, ‘ Elevator Locations 2024’. Download and print the attachment for ease of navigation. The ‘ Plano ISD Campus Locator Map ’ for the addresses of each location is another attachment which may also be helpful.

Dates anticipated for the walk-through are November 6, 8, and 11 prior to the start of school.

SCOPE OF WORK: The purpose of this RFP is to establish a competitive contract to provide routine and emergency elevator maintenance as well as monthly and annual inspections at twenty-eight (28) addresses within the Plano Independent School District (Plano ISD). This includes, but is not limited to, all materials, parts, tools, and labor required to maintain thirty-eight (38) elevators, and twenty (22) wheelchair lifts. (For the purpose of the term throughout the remainder of this RFP, “elevator” will also include wheelchair lifts). Other related services and materials to fulfill the needs of the schools and various departments of PISD may be required on an "As Needed" basis.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs.

NOTE: This RFP replaces or will replace the following awards:

2022-056 Elevator Maintenance (Will not be renewed at renewal time in January 2025)

ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $200,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.

TERM: The initial term of this RFP will be for one (1) year from date of award. This contract, unless terminated early, will automatically renew for four (4) additional one (1) year periods. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.

Tentative - Pending Board Approval Date

Initial Contract Period: January 2025 - January 2026

Contract YR2 (Option): January 2026 - January 2027

Contract YR3 (Option): January 2027 - January 2028

Contract YR4 (Option): January 2028 - January 2029

Contract YR5 (Option): January 2029 - January 2030

PROPOSER QUALIFICATION: The Proposer must be an established Elevator Maintenance Contractor, registered as an elevator contractor with the Texas Department of Licensing and Regulation, who maintains a trained staff and certified inspectors to provide service and replacement parts and EITHER a service provider that has the depth, breadth and quality of resources necessary to complete all phases of elevator service, elevator equipment upgrades, repairs, and new elevator Installations OR is currently engaged in this type of business for a minimum of five (5) years.

Contact Information

Name Tina Tomson

Address Plano Independent School District
6600 Alma Drive
Plano, TX 75023

Phone (469) 752-0285

Fax (469) 752-0281

Email tina.tomson@pisd.edu

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF

Bid Attachments

File Name Description File Size

Terms_and_Conditions 2022.pdf (please login to view this document)
Plano ISD Standard Terms & Conditions
317 KB

Specific Inspection Guidelines.pdf (please login to view this document) Additional specification for required monthly and annual inspections of equipment that will be required of contractor(s) under award of contract. 112 KB

Elevator Locations 2024.pdf (please login to view this document) Listing of existing elevator and wheelchair lift locations with addresses. Plano ISD reserves the right to add or delete locations as needed throughout the initial term and all extensions of any resulting contracts. 81 KB

Plano ISD Campus Locator Map.pdf (please login to view this document) Map and listing of Plano ISD campus and facility addresses 1.17 MB

Form_W-9_fillable_(Rev._March_2024).pdf (please login to view this document) W-9 - IRS March 2024 (Please complete and attach) 137 KB

Form 1295 Sample - Texas-Ethics-Commission-Conflict-of-Interest.pdf (please login to view this document) Sample Only - Form 1295 ( Must complete at https://www.ethics.state.txus/whatsnew/elf_info_form 1295.htm before print, sign & submit) 615 KB

CIQ_Revised_1.1.21.pdf (please login to view this document) Conflict of Interest Questionairre - Complete only if you have a conflict of interest as defined in Chapter 176, Local Government Code, Section 176.006(a). 48 KB
Commodity Codes: NAICS 238290Other Building Equipment Contractors
NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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Type	Request for Proposal
Status	Issued
Number	2025-01-30-004 (Elevator Maintenance)
Issue Date & Time	10/27/2024 12:00:03 AM (CT)
Close Date & Time	11/12/2024 10:00:00 AM (CT)
Question Cut Off Date	11/6/2024 04:00:00 PM (CT)
Notes	SCHOOL WALK THROUGH: Proposers will be allowed to inspect a variety of Plano ISD elevator equipment as determined by the Facilitator leading the walk-through. C ontact Bill Couzynse at bill.couzynse@pisd.edu 469-752-0184 to determine the start location, time and the person you will be meeting. A list of locations with elevators is included as a Bid Attachment, ‘ Elevator Locations 2024’. Download and print the attachment for ease of navigation. The ‘ Plano ISD Campus Locator Map ’ for the addresses of each location is another attachment which may also be helpful. Dates anticipated for the walk-through are November 6, 8, and 11 prior to the start of school. SCOPE OF WORK: The purpose of this RFP is to establish a competitive contract to provide routine and emergency elevator maintenance as well as monthly and annual inspections at twenty-eight (28) addresses within the Plano Independent School District (Plano ISD). This includes, but is not limited to, all materials, parts, tools, and labor required to maintain thirty-eight (38) elevators, and twenty (22) wheelchair lifts. (For the purpose of the term throughout the remainder of this RFP, “elevator” will also include wheelchair lifts). Other related services and materials to fulfill the needs of the schools and various departments of PISD may be required on an "As Needed" basis. This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs. NOTE: This RFP replaces or will replace the following awards: 2022-056 Elevator Maintenance (Will not be renewed at renewal time in January 2025) ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $200,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually. TERM: The initial term of this RFP will be for one (1) year from date of award. This contract, unless terminated early, will automatically renew for four (4) additional one (1) year periods. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Tentative - Pending Board Approval Date Initial Contract Period: January 2025 - January 2026 Contract YR2 (Option): January 2026 - January 2027 Contract YR3 (Option): January 2027 - January 2028 Contract YR4 (Option): January 2028 - January 2029 Contract YR5 (Option): January 2029 - January 2030 PROPOSER QUALIFICATION: The Proposer must be an established Elevator Maintenance Contractor, registered as an elevator contractor with the Texas Department of Licensing and Regulation, who maintains a trained staff and certified inspectors to provide service and replacement parts and EITHER a service provider that has the depth, breadth and quality of resources necessary to complete all phases of elevator service, elevator equipment upgrades, repairs, and new elevator Installations OR is currently engaged in this type of business for a minimum of five (5) years.

Name	Tina Tomson
Address	Plano Independent School District 6600 Alma Drive Plano, TX 75023
Phone	(469) 752-0285
Fax	(469) 752-0281
Email	tina.tomson@pisd.edu

Elevator Maintenance

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