Project Information

Bid Title

REQUEST FOR PROPOSALS - DISTRICT HEating oil 2026-2027

Issuing Agency

Timberlane Regional School District

Location

New Hampshire

Published Date

Jun 8, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSALS - DISTRICT HEating oil 2026-2027Â

Proposal Due - Friday, June 19, 2026 at 9:00AM

Attachment Preview

REQUEST FOR PROPOSAL – Timberlane Regional School District Heating Oil 2026/27

SAU 106 (Timberlane Regional School District “TRSD”) requests sealed proposals to provide fixed-price #2

heating oil for four schools during the 2026-2027 heating season, as outlined in the attached specification

document. All sealed proposals must be submitted by Friday, June 19, 2026, at 9 a.m., with the bid opening on

June 19 at 10 a.m.

The company shall submit a statement with the proposal, indicating school experience, along with the names

of the school districts previously and/or currently served, the involved dates, and the scope of services

performed.

Proposals must remain valid for 96 hours after the opening.

The SAU may conduct an investigation as necessary to determine the company's capacity to execute the

work. The company is required to provide the SAU with all relevant information and data needed for this

purpose upon request. The Superintendent retains the authority to accept or reject any and all proposals, or

any individual item(s) within them, to waive any informalities in the procurement process, and to cancel, either

partially or entirely, the request for proposals. The Superintendent will award the contract in a manner deemed

to be in the best interests of the School District. The School District reserves the right to select the proposal

that most effectively meets the District's requirements as determined by the Superintendent. Although price will

be a significant factor in the evaluation, the Superintendent retains the right to select a vendor even if it does

not submit the lowest cost proposal.

Each proposer must clearly express any deviation from the conditions and specifications in the appropriate

space on the proposal form. Unless stated by the proposer and accepted by the districts, all conditions and

specifications apply.

Any fraudulent or inaccurate statements or willful concealment of relevant information by the Proposer are

grounds for rejecting that proposal and terminating any subsequent contract. The Proposer may not withdraw

proposals after the proposal opening.

The successful proposer, known as the contractor, shall be ready to enter into a written contract with the

school district following the District's written acceptance of the proposal. The contract will last until June 30,

2027.

Once the district has evaluated project costs, final decisions on quantities and any limits to the scope of work

shall be noted in the agreement/contract.

All contractors or companies submitting proposals must provide the labor, materials, tools, and equipment

necessary to complete the task and anything else reasonably implied for this contract's prompt and

satisfactory completion.

All proposals must be submitted in a sealed envelope marked “RFP-Heating Oil” and addressed to Justin

Krieger, Superintendent, Timberlane Regional School District, 30 Greenough Road, Plaistow, NH 03865, no

later than Friday, June 19, 2026, at 9 a.m. The bid opening will be on June 19 at 10 a.m.

Please direct all questions to:

Marc Brander, Director of Facilities, marc.brander@timberlane.net

SAU 106 – 30 Greenough Road, Plaistow, NH 03865 (603) 382-6119

2026 Specification Document

School

District

Building

Tank Location

Tank ID # Tank Size

Timberlane

Timberlane

Timberlane

Atkinson Academy

TLC at Sandown

Central

Sandown North

Elementary

17 Academy Ave.

Atkinson, NH 03811

295 Main Street

Sandown, NH 03873

23 Stagecoach Rd.

Sandown, NH 03873

111169

111167

115514

10,000 gal

10,000 gal

10,000 gal

Avg.

Annual

Usage

in

Gallons

19,000

11,000

13,000

Delivery Type

Pedal Truck

(P/T)

Tractor Trailer

(T/T)

P/T

P/T

P/T

Proposal Submittal

Sealed proposals are due on Friday, June 19, 2026, at 9 a.m., with the bid opening on June 19 at 10

a.m. at the SAU 106 office building at 30 Greenough Road, Plaistow, NH 03865.

COMPANY PROFILE

and

REQUIRED SUBMITTALS

Please provide the following information about your business. This form is necessary for

submitting your proposal. You may attach extra sheets or documents as needed.

1.​DUNS Number or Federal Tax ID # ​

2.​Size of Company:​ Total number of employees ​

Total number of service employees​

3.​Number of years in business ​

4.​Number of years under current management ​

5.​Office locations (service, retail, other) ​

6.​Please provide the website address: ​

List three references for which your company performed similar scope and size work. Include the

company or agency name, contact name, telephone number, and email address.

1) ​

2) ​

3) ​

(Company Name)​

(Authorized Signature & Title)​

(Print Name)

(Date)

PROPOSAL FORM

Timberlane Regional

School District

2026/2027 Oil Proposal

To: Mr. Justin Krieger Superintendent of Schools

SAU 106/Timberlane Regional School District

30 Greenough Rd.

Plaistow, NH 03865

Having carefully examined the description of the Request for Bid, the undersigned agrees to perform the

work for the following contract price:

OIL PROPOSAL PRICE:

Price Per Gallon:​ $​

​

Estimated Gallons:​ ​ 43,000​

Total Proposal Price: $​ ​

​

Submittals Included:

​ Company Profile

COMPANY NAME:​

​

ADDRESS OF COMPANY:​ ​

PHONE: ​

EMAIL:​ ​

SIGN HERE: ​

DATE

NAME OF THE AUTHORIZED OFFICER

All proposals must be submitted in a sealed envelope marked “RFP-Heating Oil” and addressed to Justin

Krieger, Superintendent, Timberlane Regional School District, 30 Greenough Road, Plaistow, NH 03865, no

later than Friday, June 19, 2026, at 9 am, with the bid opening on June 19 at 10 am

Selection Criteria

Proposals will be evaluated based on the following criteria:

• ​ Experience and qualifications of the contractor and team

• ​ Demonstrated understanding of the project scope and objectives

• ​ Cost-effectiveness and value

• ​ References and past performance

If the District decides to make an award based on these evaluations, it will notify the selected

proposer(s). If the District cannot reach an agreement with the selected proposer(s) during contract

discussions, it may then begin discussions with the next preferred proposer, continue down the list, or

alternatively, the District may reject all proposals, cancel this RFP, or initiate a new acquisition process

with fresh proposals.

The District will use a scoring scale of 100 points, which will be distributed as set forth in the table

below.

CATEGORIES

POINTS

1.Capability to Perform Required Services ​

20

2.Experience and Past Performance on Similar Projects

20

3.Project Understanding

20

4.Proposed Fee for Services

​

40

TOTAL POTENTIAL POINTS AWARDED

100

END OF RFP

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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