Project Information

Bid Title

Public Works Asset Management System

Issuing Agency

Mohave County

Location

Arizona

Published Date

Jul 1, 2026

Closing Date

Aug 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-041-RFP

Original Source

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Bid Documents

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Project Description

Project ID: 2026-041-RFP

Title: Public Works Asset Management System

Addenda: 0

Release Date: 7/1/2026

Due Date: 8/5/2026

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Public Works Asset Management System

Request For Proposal

Public Works

20654 , 20837 , 20855 , 20937 , 20938 ... show all

Project ID: 2026-041-RFP

Release Date: Wednesday, July 1, 2026

· Due Date: Wednesday, August 5, 2026 2:00pm

Posted Wednesday, July 1, 2026 8:00am

All dates & times in Arizona Time

Draft Response Events RSVP No Bid34 days, 20 hours, 5 minutes

Post Information

Posted At:Wed, Jul 1, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The County of Mohave, on behalf of the Public Works Department, is seeking proposals from qualified respondents for a Public Works Asset Management System . All proposals are due before 2:00 pm on Wednesday, August 5, 2026 .

Mohave County is seeking proposals from qualified vendors to provide a comprehensive, GIS-centric, data-driven Public Works Asset Management System (AMS). The new system will replace the existing AMSs and must integrate seamlessly with the County's current Geographic Information System (GIS) and other relevant data sources. The goal is to enhance the efficiency, accuracy, and reliability of asset management processes, including asset tracking, maintenance scheduling, and reporting.

The system must meet the needs of each Division (listed below) in the Public Works Department:

• Facility Management (Facilities) has over fifty (50) staff that would need various types of access. Facilities is responsible for managing thousands of assets (AC, plumbing fixtures, fire extinguishers, etc.)
• Traffic Control has fifteen (15) staff that would need various types of access. Traffic Control is responsible for 20,621 Traffic Signs; 6,100 Street Signs; 1,111 Pavement Markings; 139 Road Paint; 27 Electronic devices; as well as 7,846 Dailies; 7,846 and 2,042 crash reports.
• The Engineering Division has nine (9) staff members who require access to the system. The Division maintains records of County rights-of-way, administers right-of-way permits, and routinely evaluates the condition of roadway assets, including cattle guards, culverts, and guardrails. Information regarding asset conditions is communicated to the Roads Department to support maintenance planning, prioritization, and operations.
• Roads has over forty (40) staff that would need various types of access. Roads maintain 3,345 Route Segments (Route with from and to destination) & 1369 Road Assets (Cattleguards, Culverts, Guardrails, etc.).

Background

The Mohave County Public Works Department is responsible for the planning, construction, operation, and maintenance of critical infrastructure throughout Mohave County. The Department is comprised of multiple divisions that will utilize the proposed Asset Management System, including Roads, Traffic Control, Facilities, and Engineering.

These divisions collectively manage a diverse portfolio of public assets including roadway networks, bridges, drainage infrastructure, traffic signals and signage, buildings and other supporting infrastructure. Currently, asset information is maintained across various systems, spreadsheets, and manual processes, limiting the Department’s ability to efficiently track asset condition, lifecycle costs, maintenance history, and capital planning needs.

To improve operational efficiency, data accuracy, interdepartmental coordination, and long-term capital planning, the County seeks to implement a comprehensive, integrated Public Works Asset Management System. The system will centralize asset data, support preventative and corrective maintenance tracking, enhance reporting capabilities, and provide data-driven decision support for budgeting and infrastructure investment planning.

The selected solution must be scalable, user-friendly and capable of supporting field and office staff across multiple divisions, with GIS integration and mobile functionality.

Timeline

Proposal Issue Date:

July 1, 2026

Pre-Proposal Conference (Non-Mandatory):

July 9, 2026, 1:00pm

Agenda

via Microsoft Teams Meeting
See Notice of Request for Proposal for Link to Join
Join: https://teams.microsoft.com/meet/289124868223180?p=h7XtjolD3PVZxZkPZj
Meeting ID: 289 124 868 223 180
Passcode: sd7ah7xQ
________________________________________
Need help? | System reference
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+1 623-473-7231,,56077765# United States, Phoenix
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Phone conference ID: 560 777 65#
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Question Submission Deadline:

July 14, 2026, 5:00pm

Proposal Due Date:

August 5, 2026, 2:00pm

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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