Project Information

Bid Title

INTEGRATED PEST MANAGEMENT SERVICES

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Apr 16, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	INTEGRATED PEST MANAGEMENT SERVICES
Category:	School
Status:	Open

Description: The Nashua School District (NSD) is soliciting proposals from qualified firms for integrated pest management (IPM) services.  Our goal is to deliver effective pest control while at the same time reducing the volume and toxicity of pesticides used, and reduce human and environmental exposure to pesticides.  The selected contractor shall provide all supervision, labor, materials and equipment necessary to accomplish the surveillance, trapping and pesticide application components of the IPM program.  The contractor shall also provide detailed, site-specific recommendations for procedural or physical modifications that may be necessary to achieve pest prevention. Publication Date/Time: 4/16/2026 2:10 PM Closing Date/Time: 5/27/2026 2:00 PM Related Documents: Integrated Pest Management Services 2026

Attachment Preview

NASHUA SCHOOL DISTRICT

REQUEST FOR PROPOSALS

INTEGRATED PEST MANAGEMENT SERVICES

General: The Nashua School District (NSD) is soliciting proposals from qualified firms

for integrated pest management (IPM) services. Our goal is to deliver effective pest

control while at the same time reducing the volume and toxicity of pesticides used, and

reduce human and environmental exposure to pesticides. The selected contractor shall

provide all supervision, labor, materials and equipment necessary to accomplish the

surveillance, trapping and pesticide application components of the IPM program. The

contractor shall also provide detailed, site-specific recommendations for procedural or

physical modifications that may be necessary to achieve pest prevention.

Background: The NSD is a public school system comprised of two high schools, three

middle schools, twelve elementary schools, a pre-school/alternative HS, School

Administration Building and Plant Operations complex. The total square footage of these

facilities is approximately 2,000,000. NSD strives to keep all building systems in peak

operating condition and up to current codes. The NSD desires to partner with a full-

service pest management firm to provide the best possible learning environment for its

students, staff and visitors.

Requirements for Bidding: In order for a company to qualify for the bidding process it

must meet the following requirements:

1. Be licensed to apply pesticides in the State of New Hampshire.

2. Employ a minimum of one certified commercial supervisory applicator license for

every five certified commercial operational applicators employed.

3. Provide proof of appropriate insurance.

4. All contractor personnel working in or around NSD facilities must wear

distinctive uniform clothing.

Scope: This program will be designed to deal with pests which typically infiltrate

buildings, such as ants, roaches, silverfish, water bugs, spiders, drain flies, mice, and rats.

Part I. Facility Assessments

1. Facility Assessment - The contractor shall visit and conduct an IPM assessment of

each facility. For these assessments, and all subsequent visits to the facility, the

contractor’s representative must check in with the main office reception desk.

2. Report and Recommendations - The contractor shall prepare a report for each of the

facility assessments, documenting the results of the above assessments and providing

recommendations for IPM measures and physical plant improvements. The Facility

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Assessment and Report & Recommendations will be provided within thirty (30) calendar

days of issuance of the contract purchase order.

Part II. Implement IPM Measures

1. Brief Facilities Team – Provide an in person briefing highlighting the results of the

assessments for each facility along with recommended IPM measures (control plan), a

proposed schedule for implementing these measures, and proposed service intervals.

Provide manufacturer’s “cut sheets” for any measures intended to be used for this

contract. Also highlight any physical plant improvements observed during the

assessments which could improve defense against pests.

2. Implement IPM Measures

a. Upon approval of the control plan, initiate the IPM per the approved schedule at the

approved service intervals. Amendments to the service schedule may occur due to

changes in the pest populations and should be noted in the pest control logbook (see

item 2.d. below)

b. Provide a copy of the Commercial Pesticide Applicator Certificate for every

contractor’s employee who will be performing on-site service under this contract.

c. Provide Material Safety Data Sheets (MSDS) for all pesticides proposed to be used

during this contract. If these pesticides are changed, provide the updated MSDSs

before pesticide use. The contractor shall be responsible for proper transport,

handling and application of pesticides according to the product label and in

accordance with federal, state and local regulations. All pesticides used by the

contractor must be registered with the Environmental Protection Agency and the NH

State Department of Environmental Resources

d. The Contractor shall maintain a pest control logbook for each facility served by

this contract. These records shall be kept at each facility, in the head custodian’s

office, and maintained on each visit by the contractor. This logbook shall contain the

following items, at minimum:

(1) A copy of the Pest Control Plan for the site;

(2) A copy of the labels and MSDS for all pesticides which may be used;

(3) The contractor’s service schedule for the site;

(4) Pesticide application record and IPM monitoring forms, signed and dated by

the contractor’s representative servicing the site;

(5) Recommendations for steps the facility may take to reduce or eliminate

conditions that are favorable for pests covered by the terms of this contract.

(6) Maps indicating the placement of insect/rodent monitoring devices and/or bait

boxes.

e. Notify the Plant Operations Office before application of pesticides. Notification

shall include product name, where and when it is proposed to be applied, and any

recommendations with regard to safety after the application.

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Part III. Additional Pest Control Services

The contractor shall provide pest control services for issues above and beyond those

listed in Parts I & II. Examples of these services include bee/wasp nests on/around

exterior walls of facilities, birds, bats, snakes and other vertebrates. This work shall be

provided on an hourly time & material fee schedule, and within 24 hours of notification

by the Plant Operations Department. If termites are discovered, the contractor will

propose a course of action to exterminate the nest(s).

Qualification of IPM Firm: Proposals must include the following information:

1. A general profile of the firm, including location of the office from which the

work will be accomplished and types of activities conducted by the firm.

2. The firm’s experience in assessing facilities for pest management.

3. Key personnel who will be working on this project and their qualifications,

education and experience. Currently valid licenses are required.

4. Examples of past and present IPM projects conducted within the field.

5. Names, addresses and phone numbers of at leave five (5) clients for whom

related projects have been conducted in the past five years.

6. The name, address and phone number of the firm and the contact person.

Additional Requirements – See Appendix A for General Terms and Conditions.

Contract Award: Award of this contract shall be based on (a) qualifications of the firm

and (b) price. Please fill out Appendix B (Quote Sheet) to provide costs of services.

Contract Term: The initial contract period of performance shall commence on

September 8, 2026 and run through June 30, 2027. Consideration may be given to four,

one year renewal periods, at rates you propose (provide inflation rate). Each of these

additional years will be for one calendar year aligned with our fiscal year, which runs

July 1st through June 30th.

Site Visits: Since conducting site assessments is a task under this specification,

individual site visits to each of the school district facilities will not be provided.

However, a one day only visit for interested contractors will be conducted on Thursday,

May 7, 2026, starting at 8am at Nashua High School South (meet at the main entrance).

Please notify Mr. Douglas Duffina, at (603) 966-1505, (email duffinad@nashua.edu) if

you wish to take advantage of this opportunity. No other site visits will be scheduled.

Mr. Duffina is also the point of contact should you have any questions or comments

concerning this specification. A listing of all school facilities and street addresses

follows:

Nashua High School North

Nashua High School South

8 Titan Way

36 Riverside Street

(Includes Carpentry Bldg)

Fairgrounds Middle School

McCarthy Middle School

27 Cleveland Street

41 DiAntonio Drive

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Pennichuck Middle School

Amherst Street Elementary

Bicentennial Elementary

Birch Hill Elementary

Broad Street Elementary

Charlotte Avenue Elementary

Dr. Norman Crisp Elementary

Fairgrounds Elementary

Ledge Street Elementary

Main Dunstable Elementary

Mount Pleasant Elementary

New Searles Elementary

Sunset Heights Elementary

Franklin Street School

School Administration Building

Plant Operations Complex

207 Manchester Street

71 Amherst Street

296 E. Dunstable Road

17 Birch Hill Drive (Includes 2 Portable Bldgs)

390 Broad Street

48 Charlotte Avenue

50 Arlington Street

37 Blanchard Street

139 Ledge Street

20 Whitford Road

10 Manchester Street

39 Shady Lane

15 Osgood Road

55 Franklin Street

41 Ledge Street

38 Riverside Street

Bids Due: Sealed bids shall be marked at “IPM Bid” and addressed/delivered to:

Plant Operations, NSD

38 Riverside Street

Nashua, NH 03062

Bids are due no later than 2pm on Wednesday, May27, 2026. There will be a public

bid opening at that time and place.

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APPENDIX A

GENERAL TERMS AND CONDITIONS

Any exceptions to these general terms and conditions stated elsewhere in this Request for

Qualifications/Proposals/Bids shall prevail.

I. Specifications

References to brand names or model numbers are intended only to establish a minimum

standard of quality. Unless otherwise stated, such references shall not restrict

submissions which include other brand names or model numbers.

Any inability to comply with the conditions or specifications outlined in the Request for

Qualifications/ Proposals/Bids must be clearly stated.

Firms who find discrepancies in the specifications or are in doubt with regard to any part

of a specification shall immediately notify the District. If it is deemed necessary, an

addenda will be issued to all firms by mail, fax or email. The District will not be

responsible for any oral instructions.

The City of Nashua supports the concept of purchasing products which are

biodegradable, can be or have been recycled, or are environmentally sound. Due

consideration will be given to the purchase of such products. If you are bidding on any

such products which qualify, please so indicate in a cover sheet by item number and

description.

II. Charges

No charges will be allowed for federal, state, or municipal sales and excise taxes, as the

Nashua School District is tax exempt.

All charges are to be firm net prices, and are to be F.O.B. destination, including charges

for delivery and placement.

III. Terms and Conditions of Bid

The Nashua School District reserves the right to waive all formalities and reject any and

all proposals when it is in the best interest of the District to do so.

To be eligible for an award, a proposer must be deemed “responsible”. A responsible

bidder 1) has the ability, capacity and skill to provide the goods or services required; 2)

can provide the goods or services within the time frame specified; 3) has a satisfactory

record of integrity, reputation, judgment and experience; 4) has sufficient financial

resources to provide the goods or services; 5) has an ability to provide future maintenance

and support as required; and 6) has developed a positive track record with the City of

Nashua to the extent the bidder has previously provided goods or services.

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Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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