Project Information

Bid Title

REQUEST FOR PROPOSAL FOR REHABILITATION DESIGN AND ARCHITECTURAL SERVICES

Issuing Agency

City of San Buenaventura

Location

California

Published Date

Dec 17, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

REQUEST FOR PROPOSAL FOR REHABILITATION DESIGN AND ARCHITECTURAL SERVICES

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December 17, 2025

Request for Proposal

For Rehabilitation Design and Architectural Services for Multi-Family Scattered Sites and Multiple

Units for a Rental Assistance Demonstration (RAD) conversion project within City of Ventura.

By Homecomings, Inc. Nonprofit affiliate of the Housing Authority of the City of San Buenaventura

Please submit your proposal no later than the date of the Submission Deadline via email addressed to:

MARIO WASHINGTON, Project Manager

mwashington@venturahousing.org

The responsibility for submitting a response to this RFP via email to Homecomings, Inc., (the “Owner”) on

or before the stated time and date will be solely and strictly the responsibility of the Offeror.

Homecomings, Inc., will in no way be responsible for delays caused by the United States Mail delivery or

caused by any other occurrence.

All submissions must be received by 4:00 P.M. on January 30, 2025. If the submission is late or

lacking information in the required format or in the number of copies required, that firm will be

considered “Non-Responsive” and will be eliminated from consideration.

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Table of Contents

I. General Information............................................................................................................................... 3

A. Introduction and Purpose ................................................................................................................ 3

B. Project Description Information ....................................................................................................... 3

II. RFP Terms and Conditions .................................................................................................................. 3

A. Term of Contract............................................................................................................................ 3

B. Expenses of Submission ............................................................................................................... 4

C. Homecomings, Inc., Reserves the Right to………………………………………………………………4

D. Options……………….……………………….………………………………………………….…………4

E. Release of Information ……………………………………….………………….……………….….…….4

F. RFP Communications………………………………….……………………………………….…….……5

G. Non-Discrimination/Conflict of Interest Statement…………………………….…….…….….…………5

H. Insurance Requirements………………………………………………………………………...…………5

III. RFP Instructions .................................................................................................................................. 5

A. Required RFP Information and Submission Format Information...................................................... 5

B. Other Homecomings, Inc., Communication ..................................................................................... 6

C. Scope of Submission Schedule and Milestone Timeline.................................................................. 6

IV. Scope of Services ............................................................................................................................... 7

A. Additional Submitted Information as Part of Architectural Design & Rehabilitation Entitlement Set

of Plans ......................................................................................................................................... 7

B. Integration of Existing Data ............................................................................................................ 7

C. Selection Process and Criteria....................................................................................................... 8

D. Proposal Elements and Evaluation Criteria.…………………………………...……………………...8-9

V. Clarification of the RFP....................................................................................................................... 9

VI. Miscellaneous………………………………………………………………………………………………...….9

Exhibit “A” Site Addresses.................................................................................................................... 10

Exhibit “A” Insurance Requirements ............................................................................................... 11-12

Attachment 1

Attachment 2

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I. GENERAL INFORMATION

A. Introduction and Purpose

Homecomings, Inc., (Owner) is responsible for the operations and maintenance of numerous multi-

family and single-family properties throughout the City of Ventura. The Homecomings, Inc., is issuing

this Request for Proposals (RFP) for a “Architectural Design and Rehabilitation Permitting Set of

Plans”. The design services will include modification designs to the current building systems and

components, recommending a design for photovoltaic systems and placements, design for any

chapter 11-A and 11-B accessibility corrections and/or deficiencies, interior design changes, site

planning, and building sustainability design changes to meet carbon neutral requirements. Responses

to the RFP are invited from currently licensed California real estate appraisers who possess a Member

of the Appraisal Institute (MAI) certification.

The Vendor will provide the following deliverables:

1. Methodology for design approach, conceptual design based on assessing the building’s current

condition.

2. Provide a design set ready to be submitted to the local municipality for design review and plan

approval.

3. Fee schedule for each step in the design process. For example, conceptual entitlement set, design

drawing set, schematic set, and construction drawings.

B. Project Description Information

Homecomings, Inc., Nonprofit affiliate of the Housing Authority of the City of San Buenaventura

(HACSB) proposes to rehabilitate the remaining Public Housing scattered site properties in AMP 4

and AMP 5 by requesting permission from the U.S. Department of Housing and Urban Development

(HUD) Rental Assistance Demonstration (RAD) RAD application and approval process.

The project is comprised of eight (8) scattered site multi-family apartments and four (4) scattered site

quadplexes with a total of 148 units. The unit-mix for the multi-family apartments consists of one, two,

three and four-bedroom units, and the quadplexes have one, and three-bedroom units. All twelve (12)

sites will be a part of the RAD conversion. Homecomings, Inc. will request the RAD blend program,

which will permit Project-based vouchers at 90% for the units using the HUD Fair Market Rents (FMR)

and allow the other 10% for the RAD voucher units.

Homecomings, Inc., is anticipating RAD approval by the end of third quarter of 2026. Homecomings,

Inc., plans to apply to the California Debt Limit Allocation Committee (CDLAC) tax credit program

under a to-be-formed limited partner. The restricted units will be between 30% and 80% of the area

median income (AMI). The building types are all within a 10-mile radius from one another. The project

is not anticipating any major ground disturbance during the rehabilitation phase of construction.

II. RFP TERMS AND CONDITIONS

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A. Term of Contract

The Contract term for the Design Services shall be for a period of twelve (12) months and an extension

of services and upon written notice within ten (10) business days of the contract’s expiration date.

Facilities may be added/deleted to/from this study over the term of the contract. Proposals must

include a recommended method of determining additional costs for adding facilities, and credit for

deleting facilities from the list presented in this RFP.

The “Architectural Design and Rehabilitation Permit Set of Plans” will be funded with U.S. Department

of Housing and Urban Development (HUD) funds; therefore, any work performed as a result of this

RFP must comply with all applicable HUD regulations, including HUD 5369-B. It must also comply

with regulations for new construction and rehabilitation of scattered site projects pertaining to the

California Debt Limit Allocation Committee (CDLAC), and to the California Tax Credit Allocation

Committee (CTCAC).

B. Expense of Submission

All expenses related to this submission shall be borne of the Offeror.

C. Homecomings Inc., Reserves the Right to:

Homecomings, Inc., reserves the right to select more than one respondent (and will accept joint venture

proposals), to select a respondent(s) for specific purposes or for any combination of specific purposes,

and to defer the selection of any respondent(s) to a time of the Homecomings choosing, and

1. Reject any or all submitted proposals or qualifications, and

2. Request clarification of any submitted information, and

3. Check any references for current and past work(s) submitted in the RFP, and

4. Cancel all or any portion of the selection proceedings at any time.

NOTE: All materials submitted to Homecomings, Inc., shall become the property of Homecomings, Inc.

D. Options

Homecomings, Inc., may, at its sole discretion, reject any or all, or parts of any or all, proposals;

readvertise this RFP; postpone or cancel at any time this RFP process; or waive any irregularities in this

RFP or in the proposals received as a result of this RFP. Also, the determination or the criteria and

process whereby proposals are evaluated, the decision as to who shall receive a contract award, or

whether or not an award shall ever be made as a result of this RFP, shall be at the sole and absolute

discretion of Homecomings, Inc.

E. Release of Information

Information submitted in response to the RFP will not be released by Homecomings, Inc., during the

proposal evaluation process or prior to a contract award. After the award all submitted information is

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subject to release in accordance with the California Public Records Law and the Freedom of Information

Act.

F. RFP Communications

If you have any questions or require clarifications, submit them in writing to

mwashington@venturahousing.org by (January 15, 2026 by 5:00 p.m.) prior to the submission

deadline. All questions will be answered in writing by email and copied to all who have indicated by

email that they may respond.

G. Non-Discrimination/Conflict of Interest Statement

The Offeror warrants adhering to all civil rights, equal opportunity, and fair housing and Section 3

regulations. The Offeror warrants that it presently has no interest and will not acquire any interest directly

or indirectly, which would conflict in any manner or degree with the performance of services under this

contract during the term of the contract. If you have any questions or require clarifications, submit them

in writing to mwashington@venturahousing.org by (January 15, 2026 by 5:00 p.m.) prior to the

submission deadline. All questions will be answered in writing by email and copied to all who have

indicated by email that they may respond.

H. Insurance Requirements

Insurance: Before the services can be rendered, the selected firm must provide proof of Professional

Liability Insurance (including Errors and Omissions) in a minimum amount of $1,000,000 per occurrence

and Workers’ Compensation as required by Law. Certificates of Insurance acceptable to Homecomings,

Inc., must be submitted prior to commencement of any work. These certificates shall contain a provision

that coverage afforded under the policies will not be cancelled unless thirty (30) day prior written notice

has been given to Homecomings, Inc. If the insurance described above is cancelled, Homecomings, Inc.,

reserves the right to terminate the contractual relationship upon thirty (30) days’ notice.

III. RFP INTRUCTIONS

A. Required RFP Information and Submission Format

Responses to this RFP shall include, but need not be limited to, the following:

1. Cover Letter: A letter of introduction, which includes the name, address, telephone number, and email

address of the contact person(s) authorized to represent your firm. This letter should be signed by an officer

of the firm authorized to bind the firm to all commitments made in the response.

2. Qualifications and Experience: Provide descriptions of your firm's role, experience, and capability in

providing specific Architectural Design and Rehabilitation Entitlement Set of Plans that has

utilized the Rental Assistance Demonstration (RAD) program and services to other HUD-

funded clients in the past two years. Briefly describe your firm's general business capabilities and

your ability to meet the required timelines. The consultant should also be able to demonstrate

they have previous experience working in Ventura.

3. References: Provide a list of three clients, including the organization’s name, contact person,

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Commodity Codes

• NAICS 541310Architectural Services

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