Project Information

Bid Title

Utility Hardware (Stock)

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Nov 17, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

TP25-0248N

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
TP25-0248N	RFB	12/03/2025	11 AM	Utility Hardware (Stock) Specification Register for the Bid Holders List	11/17/2025

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CITY OF TACOMA

REQUEST FOR QUOTATION

GENERAL TERMS AND CONDITIONS

This Request for Quotation is governed by City of Tacoma Standard Terms and Conditions linked below.

http://cms.cityoftacoma.org/purchasing/StandardTermsandConditions.pdf

Revised: 04/2024

CITY OF TACOMA

Page 1 of 11

THIS IS NOT AN ORDER

All prices quoted shall be F.O.B.

Destination, Freight Prepaid and Allowed

All responses & inquiries must be

plainly marked with this

REQUEST FOR

QUOTATION

6000053415

Return Bids By 11:00 AM, 12/03/2025

to: sendbid@tacoma.gov

Anela Olson

Power Warehouse

ABN 4th Floor NE

3628 South 35th Street

Tacoma WA 98409

Material will ship to:

Power Warehouse

3628 S 35th St (Rear)

Tacoma WA 98409

RFQ Information

Collective Bid #

TP25-0248N

Bid Issue Date

Vendor Number

11/17/2025

109226 WEB VENDOR FOR RFQ

Vendor Information (vendor to complete)

Firm Name:

Address:

City/State/Zip

/

/

Phone/Fax

/

E-Mail

Contact Name

Payment Terms

%,

days (e.g. 2% 10,N30)

Tacoma Bus. Lic. #

Taxpayer ID #

SIGNATURE OF PERSON AUTHORIZED TO SIGN THIS BID

x________________________________________DATE:____ /____ /________

NAME : _________________________________

TITLE : _________________________________

Item #

Material#

Description

The City of Tacoma, Tacoma Power is soliciting bids for a three (3)

year contract to provide Utility Hardware (Stock) on an as-needed basis

for the period of December 31, 2025 through December 31, 2028 with

the option to renew for two one year renewals.

Price adjustments will be considered on a quarterly basis per the

schedule below. Documentation shall be provided to support any

proposed price increases. No price adjustments for vendor profit

margin will be considered. Price adjustment dates will remain the same

for contract renewal options.

Date of Adjustment Price

March 15, 2026

June 15, 2026

September 15, 2026

December 15, 2026

Adjustment Request Due Date

March 1, 2026

June 1, 2026

September 1, 2026

December 1, 2026

All price escalations quoted shall be a percentage increase of the

previous year's price. Any proposed price increase to contract line

items must be beyond the control of the vendor and supported by

written documentation from the manufacturer or wholesale distributor

Delivery QTY

UM

Date

Net Price

Total

CITY OF TACOMA

THIS IS NOT AN ORDER

All prices quoted shall be F.O.B.

Destination, Freight Prepaid and Allowed

Page 2 of 11

All responses & inquiries must be

plainly marked with this

REQUEST FOR

QUOTATION

6000053415

Item #

Material#

Description

indicating new higher cost adjustment in effect. Price increases will be

adjusted only to the amount of cost increase to the vendor. Supporting

documentation must be included with each request for price

adjustment. No adjustment will be made for vendor profit margin.

UNSCHEDULED ADJUSTMENTS

At the City's discretion, the pricing adjustment terms may be waived for

extraordinary conditions that could not have been known by either party

at the time of bid or other circumstances beyond the control of both

parties.

Requests for increases or decreases, other than scheduled, shall be

sent to City of Tacoma Procurement and Payables accompanied by

documentation supporting the requested change. No other individual or

City Department is authorized to approve such modifications. Changes

shall be considered effective upon Supplier's receipt of a revised

contract document. Concurrence is implied unless Supplier rejects the

changes in writing immediately upon receipt of the revised contract

document.

Multiple contracts may be awarded from this bid. The quantities shown

are estimates only and not a guarantee for any particular dollar or unit

volume.

NOTE: On the attached general terms and conditions, item # 9 does

not apply to these stock items on this bid. Any equivalents submitted on

this bid will be evaluated by the Tacoma Public Utilities Material

Evaluation Committee at a later date for future contracts.

Any bidder may be notified to clarify their bid proposals. This action

shall not be construed as negotiations or an indication of intentions to

award. The bidder must be able to provide the information within two

(2) business days.

All bid pricing shall be FOB Destination, freight prepaid and included in

the unit price.

Updated Products: During the contract term, if items on the contract are

being replaced and updated by the manufacturer, the supplier may

submit the manufacturer information, technical specifications and

pricing to the Purchasing Division for consideration. The supplier shall

Delivery QTY

UM

Date

Net Price

Total

CITY OF TACOMA

THIS IS NOT AN ORDER

All prices quoted shall be F.O.B.

Destination, Freight Prepaid and Allowed

Page 3 of 11

All responses & inquiries must be

plainly marked with this

REQUEST FOR

QUOTATION

6000053415

Item #

Material#

Description

provide this updated product information to the Purchasing Division as

soon as it becomes available by the manufacturer. If the replacement

product is not approved, the vendor will be notified and the current item

on the contract will be removed.

Additional Products: The City of Tacoma reserves the right to add

additional products with mutual agreement of the supplier as long as

the same pricing structure/discount percentage applies, as given in the

original contract.

Other governmental entities in the State of Washington could

potentially enter into contracts with the successful bidder(s) based on

the same terms and conditions, through Interlocal Cooperative

Purchasing provisions. The estimated usage listed in this solicitation

does not include any Interlocal Cooperative usage, nor is it guaranteed.

Please extend net price and provide net total value.

Circle or underline the model/brand quoted or bid may be considered

non-responsive. Delivery date will default to two weeks ARO if vendor

fails to provide.

Minimum order quantities not matching the amounts shown may not be

accepted.

***The City of Tacoma will accept e-mailed bid submittals sent to

sendbid@tacoma.gov for this solicitation. Please include the Collective

Bid Number, TP25-0248N, in the subject line of your e-mail.

Bids are subject to the submittal deadline noted in the bid solicitation

document. The time of e-mail receipt will be considered as the time of

submittal.

WE ARE UNABLE TO VERIFY RECEIPT OF SUBMITTALS DUE TO

THE LARGE VOLUME OF SUBMITTALS RECEIVED.

RESPONSES MUST BE SUBMITTED ON THE PROVIDED CITY OF

TACOMA BID SOLICITATION FORM. VENDOR SIGNATURE IS

MANDATORY.

City contact: Anela Olson, aolson1@tacoma.gov

Delivery QTY

UM

Date

Net Price

Total

CITY OF TACOMA

THIS IS NOT AN ORDER

All prices quoted shall be F.O.B.

Destination, Freight Prepaid and Allowed

Page 4 of 11

All responses & inquiries must be

plainly marked with this

REQUEST FOR

QUOTATION

6000053415

Item # Material#

Description

Delivery QTY

UM

Date

Net Price

Total

10

21223

WASHER,3/4IN,LOCK,GALV

LOCK WASHER, HOT DIP GALVANIZED, 3/4IN

20

35060

WASHER,4IN SQ,ANCHOR,GALV,FLAT

WASHER, ANCHOR, 7/8IN ROD, 4IN X 4IN X 1/4IN, WITH

15/16IN HOLE, GALVANIZED, FLAT, SQUARE

Material #

Manf Part# Manufacturer Name

10003069

DF 2W12 COOPER INDUSTRIES

10003068

6819

CHANCE

10003067

J1082

MACLEAN

10011779

SWF-400C Line Hardware Inc.

30

35062

WASHER,2-1/4IN SQ,13/16IN HOLE,GALV

WASHER, GALVANIZED, SQUARE, 3/4IN, 13/16IN HOLE,

2-1/4IN X 2-1/4IN

Material #

Manf Part# Manufacturer Name

10003072

1076

MACLEAN

10003074

6814

CHANCE

10003073

6943

OLIVER

10010583

DF2W5

EATON

10010520

AF1076

ALUMA FORM

10010576

K1553

KORTICK

10011778

SWF-225B Line Hardware Inc.

40

35063

WASHER,3/8IN,ROUND,GALV

WASHER, 3/8IN, GALVANIZED, ROUND, 1IN O.D., 7/16IN

I.D., PACKAGED 500 PER BOX.

Material #

Manf Part# Manufacturer Name

10003075

J1084

MACLEAN

10007799

U1084

TGC-UPI

10007798

PS6801

CHANCE

10011843

RW-38

Line Hardware Inc.

50

35064

WASHER,1/2IN,ROUND,GALV

WASHER, 1/2IN, GALVANIZED, ROUND, CUT, 1-3/8IN

O.D., 9/16IN I.D.

5

EA

600

EA

16,200

EA

3,000

EA

11,500

EA

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