Project Information

Bid Title

Copy of HVAC Cleaning

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 18, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

Doc2213313561

Original Source

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Project Description

Solicitation Number:	Doc2213313561
Project Title:	Copy of HVAC Cleaning
Description:	The Governor Morehead School is seeking proposals to clean and sanitize the HVAC system’s/PTAC units, and the Duct Work to improve the indoor air quality (IAQ) and address any signs of visible mold.
Opening Date:	5/22/2026 2:00 PM
Posted Date:	5/18/2026
Status:	Open
Department:	DEPARTMENT OF ADMINISTRATION

Solicitation Number * Doc2213313561	Department DEPARTMENT OF ADMINISTRATION	Status Reason Open
Opening Date 2026-05-22T14:00:00.0000000	Posted Date * 2026-05-18T12:15:54.0000000Z	Primary Commodity Code Heating and cooling and air conditioning HVAC construction and maintenance services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Meredith Swartz
Description The Governor Morehead School is seeking proposals to clean and sanitize the HVAC system’s/PTAC units, and the Duct Work to improve the indoor air quality (IAQ) and address any signs of visible mold.

Attachment Preview

STATE OF NORTH CAROLINA

Department of Administration

Invitation for Bid #: 13-GMS2188703184

HVAC Cleaning

Date of Issue: May 8, 2026

Bid Opening Date: May 22, 2026

At 2:00PM ET

Direct all inquiries concerning this IFB to:

Meredith Swartz

Purchasing Officer

Email: Meredith.swartz@doa.nc.gov]

Phone: 984-236-0083

STATE OF NORTH CAROLINA

Invitation for Bid #

13-GMS2188703184

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Ver: 11/2025

Bid Number: 13-GMS2188703184

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Department of Administration

Refer ALL Inquiries regarding this IFB to the

procurement lead through the Message Board in

the Sourcing Tool. See section 2.6 for details.

Using Agency: Governor Morehead School

Requisition No.: 2188703184

Invitation for Bid No.: 13-GMS2188703184

Bids will be publicly opened: May 22, 2026 @ 2:00PM

Commodity No. and Description: 72151207- Heating and cooling and air

conditioning HVAC installation and maintenance service

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its Sub-Contractors for any Contract awarded as a result of

this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2025

1

Bid Number: 13-GMS2188703184

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of Governor Morehead School)

Ver: 11/2025

2

Bid Number: 13-GMS2188703184

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................. 5

1.1 CONTRACT TERM.................................................................................................................... 5

2.0 GENERAL INFORMATION ........................................................................................................ 5

2.1 INVITATION FOR BID DOCUMENT ......................................................................................... 5

2.2 E-PROCUREMENT FEE ........................................................................................................... 5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................. 5

2.4 IFB SCHEDULE ........................................................................................................................ 6

2.5 MANDATORY SITE VISIT......................................................................................................... 6

2.6 BID QUESTIONS....................................................................................................................... 7

2.7 BID SUBMITTAL ....................................................................................................................... 7

2.8 BID CONTENTS ........................................................................................................................ 8

2.9 ALTERNATE BIDS.................................................................................................................... 8

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................. 9

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ..................................................... 9

3.1 METHOD OF AWARD............................................................................................................... 9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ........ 9

3.3 BID EVALUATION PROCESS.................................................................................................. 9

3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 10

3.5 INTERPRETATION OF TERMS AND PHRASES................................................................... 10

4.0 REQUIREMENTS ..................................................................................................................... 11

4.1 PRICING .................................................................................................................................. 11

4.2 FINANCIAL STABILITY .......................................................................................................... 11

4.3 HUB PARTICIPATION ............................................................................................................ 11

4.4 REFERENCES ........................................................................................................................ 12

4.5 BACKGROUND CHECKS ...................................................................................................... 12

4.6 PERSONNEL .......................................................................................................................... 12

4.7 VENDOR’S REPRESENTATIONS.......................................................................................... 12

4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................. 12

4.9 SUBCONTRACTORS ............................................................................................................. 13

4.10 SECRETARY OF STATE REGISTRATION............................................................................ 13

5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................... 13

5.1 SPECIFICATIONS................................................................................................................... 13

5.2 TASKS/DELIVERABLES ........................................................................................................ 13

Ver: 11/2025

3

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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