Project Information

Bid Title

HAN-Intersection Studies - Legal Notice

Issuing Agency

Hancock County

Location

Ohio

Published Date

May 1, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

HAN-Intersection Studies - Legal Notice (PDF)

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LEGAL NOTICE

Request for Letters of Interest Hancock-intersection Studies

The Hancock County Engineer is seeking Letters of Interest (LoI) from qualified consulting firms

for engineering design services for the Hancock-intersection Studies Project. Work includes

services for Intersection Studies in Hancock County at 6 intersections. with a project length of

approximately 0.5 miles each. The Intersection/Corridor Safety Study (SS), which must be

completed by consultants pre-qualified by ODOT, shall follow the procedures outlined in the

ODOT Safety Study Guidelines. More detailed information is available on the Hancock County

Engineer Website.

Submit LoIs electronically in PDF format to: engineer@co.hancock.oh.us

Deadline: 3:30 PM, June 8, 2026. Late submissions will not be considered.

Selection will follow ODOT’s Programmatic Consultant Selection process. Suspended or debarred

firms are ineligible. All work must comply with federal, state, and local requirements, including

Title VI of the Civil Rights Act.

Douglas E. Cade, PE, PS

Hancock County Engineer

Publish: 5/11, 18, 26 Courier and County Engineer Website

05-11-26 Posting Date

Hancock County-Intersection Studies

PID No. 124599

Hancock County Engineer

Response Due Date: 06-08-26

Communications Restrictions

Please note the following policy concerning communication between Consultants and the Hancock

County Engineer during the announcement and selection process:

During the time period between advertisement and the announcement of final consultant

selection, communication with consultants (or their agents) shall be limited as follows:

Communications which are strictly prohibited:

Any discussions or marketing activities related to this specific project.

Allowable communications include:

Technical or scope of services questions specific to the project or RFP requirements.

Project Description

The services include preparation of construction contract plans for Intersection Studies in Hancock County

at 6 intersections. with a project length of approximately 0.5 miles each.

The Intersection/Corridor Safety Study (SS), which must be completed by consultants pre-qualified by

ODOT, shall follow the procedures outlined in the ODOT Safety Study Guidelines. The study must

document the history of problems or crashes at the location and clearly state the reason for initiating the

review. It should include preparation of both a condition diagram and a collision diagram, along with the

compilation and analysis of crash data. Digital photographs of the location must be taken, and the study

should identify potential causes or roadway deficiencies through an evaluation of crash patterns, roadway

conditions, traffic control, traffic volumes, vehicle speeds, and related factors. Based on this analysis, the

study must recommend appropriate countermeasures, including rate of return and cost. The final

Compliance Plan is required to be signed and sealed by a Professional Engineer licensed in the State of

Ohio.

Estimated Construction Cost: $140,000.00

Prequalification Requirements

Prequalification requirements for this agreement are listed below. For all prequalification categories other

than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may be met by the prime

consultant or a subconsultant.

Also, please note that only individuals (not firms) are prequalified for right of way acquisition services. In

instances where prequalification for these services is required, a prequalified individual, either employed

by the prime consultant or a subconsultant, must be named in order to meet the requirement.

For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM EVALUATION, the

prime consultant and all subconsultants that provide engineering and design related services must be

prequalified in this category. Engineering and Design Related Services are defined as follows:

Program management, construction management, feasibility studies, preliminary engineering,

design engineering, surveying, mapping, or architectural related services with respect to a highway

construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C 112(b)(2)(A); and

Professional services of an architectural or engineering nature, as defined by State law (ORC 5526),

which are required to or may logically or justifiably be performed or approved by a person licensed,

registered, or certified to provide the services with respect to a highway construction project to 23

U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).

DESIGN SERVICES:

Safety Study

FINANCIAL MANAGEMENT SYSTEM EVALUATION

Compliant with Federal Requirements (Prime consultant and subconsultants that provide

engineering and design related services must meet this prequalification requirement)

Selection Subfactors

There are no selection subfactors for this project.

Contract Type and Payment Method

Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1:

Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the appropriate

contract type and payment method. Based on this guidance, contract type and payment method will be

determined during the scope of services and negotiation process.

Estimated Date of Authorization

It is anticipated that the selected Consultant will be authorized to proceed by July 2026.

Completion Schedule

December 2026

The plans are to be completed and on file with the Hancock County Engineer within five (5) months from

the date of authorization.

Suspended or Debarred Firms

Firms included on the current Federal list of firms suspended or debarred are not eligible for selection.

Terms and Conditions

The Department’s Specifications for Consulting Services 2016 Edition will be included in all agreements

selected under this request for letters of interest.

Compliance with Title VI of the Civil Rights Act of 1964

The Hancock County Engineer, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure

that any contract entered into pursuant to this advertisement, all bidders will be afforded full and fair

opportunity to submit bids in response to this invitation and will not be discriminated against on the

grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency

in consideration for an award.

Selection Procedures

The Hancock County Engineer will directly select a consultant based on the Letter of Interest (LoI). The

requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be used to

select the consultant are shown below.

Firms interested in being considered for selection should respond by submitting an electronic copy in .pdf

format of the Letter of Interest to the following email address by 3:30 PM on the response due date listed

above.

engineer@co.hancock.oh.us

Responses received after 3:30 PM on the response due date will not be considered.

Scope of Services

The Scope of Services document is included below.

Requirements for Letters of Interest, Programmatic Selection Process

A. Instructions for Preparing and Submitting a Letter of Interest

1. Provide the information requested in the Letter of Interest Content (Item B below), in the

same order listed, in a letter signed by an officer of the firm. Do not send additional forms,

resumes, brochures, or other material.

2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus two (2)

pages for the Project Approach (Item B.5 below).

3. Please adhere to the following requirements in preparing and binding letters of interest:

a.

Please use a minimum font size of 12-point and maintain margins of 1" on all four

sides.

b. Page numbers must be centered at the bottom of each page.

c.

Use 8½" x 11" paper only.

d. This is an electronic submission so no binding or tabbing is required.

B. Letter of Interest Content

1. List the types of services for which your firm is currently prequalified by the Ohio

Department of Transportation.

2. List significant subconsultants, their current prequalification categories and the

percentage of work to be performed by each subconsultant.

3. List the Project Manager and other key staff members, including key subconsultant staff.

Include project engineers for important disciplines and staff members that will be

responsible for the work, and the project responsibility of each.

Address the experience of the key staff members on similar projects, and the staff

qualifications relative to the selection subfactors noted.

4. Describe the capacity of your staff and their ability to perform the work in a timely

manner, relative to present workload, and the availability of the assigned staff.

5. Provide a description of your Project Approach, not to exceed two pages Confirm that the

firm has visited the site and address your firm’s: 1) Technical approach; 2) Understanding

of the project; 3) Qualifications for the project; 4) Knowledge and experience concerning

relevant ODOT and local standards, procedures and guidance documents; 5) Innovative

ideas; 6) Project specific plan for ensuring increased quality, reduced project delivery

time and reduced project costs.

Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the ten (10)

pages may be utilized to provide personnel resumes or additional information concerning general

qualifications.

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