Project Information

Bid Title

RFQ 26-501 IT Department Renovations Project

Issuing Agency

City of Shreveport

Location

Louisiana

Published Date

Feb 11, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 26-501 IT Department Renovations Project

Bid Documents and Plans

1. RFQ 26-501 IT Department Renovations Project
2. Plans

It shall be the responder's responsibility to make inquiry as to the addenda issued.

Attachment Preview

City of Shreveport

REQUEST FOR QUOTE

Solicitation Form for Construction

IT DEPARTMENT RENOVATIONS PROJECT

INDEX OF RFQ FORMS

Any Reference to Bid shall mean Quote. Any reference to

BIDDER shall mean Quoter.

Request for Quotes (Do not return with quote)

(RFQ) #26-501

Page Numbers

2

Quote Form (COS RFQ FORM #1)

3

Quote Bond Format (COS RFQ FORM #2)

4

Corporate Resolution or Written Evidence (see Page 22 for example of Corporate Resolution)

---------

NOTE: THE REQUIRED COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF

THE REQUIRED COS RFQ FORMS ARE OMITTED, THEN YOUR QUOTE MAY NOT BE CONSIDERED OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.

Special Instructions/Provisions

5-13

Standard Contract

14-23

Contractor-Agent Forms

24-29

Insurance & Bond Requirements

30-33

Fair Share Program Requirements

34-45

Adjudicated Property Affidavit

46

Felony Conviction/E-Verify Affidavit

47

Format for the Return Envelope

48

Scope of Work

49

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE

AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE

MORE STRINGENT WILL APPLY.

1.0 Standard Specifications for Infrastructure Improvements 2015 Edition & Standard Plans for Infrastructure Improvements 2015 Edition.

These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/5572 &

www.shreveportla.gov/DocumentCenter/View/5567.

2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer

be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard

Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business,

then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve

Memorial Library or at most library branches.

3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, Appendix B, must be furnished within five (5) working days after the City

executed contract is picked up by the prime contractor.

4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Quoter after the opening.

Revised 12-04-19

Page 1 of 49

AN INVITATION FOR YOU TO RESPOND WITH A WRITTEN OR ELECTRONIC QUOTE

Posted Date:

February 10, 2026

February 10, 2026

DO NOT RETURN THIS PAGE-FAXED OR EMAILED QUOTES NOT ACCEPTED

REQUEST FOR QUOTE (RFQ)

City of Shreveport

Renee Anderson,

Purchasing Agent

MBA, CPPO, CPPB, NIGP-CPP

QUOTES MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM

TO SEND

ELECTRONIC

QUOTE

BID MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON: February 24, 2026

THEN PUBLICLY

OPENED

THIS IS NOT AN ORDER

Quote No. RFQ # 26-501

QUOTE TITLE:

IT DEPARTMENT RENOVATIONS PROJECT

PREQUOTE CONFERENCE: NON-MANDATORY Site Visit

Government Plaza, 505 Travis Street, Shreveport, LA 71101

Monday-Friday, February 10th - February 23rd, 8 a.m. to 4 p.m.

Contact Jessie Bratten, Operations Manager/IT Dept.

Jessie.Bratten@shreveportla.gov or call 318-349-8761

EMAIL QUESTIONS TO:

kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to: (318) 673-5408

QUOTE BOND IS REQUIRED.

Designers Estimate: $60,000.00

Quotes received after the time specified for opening cannot be considered for an award.

Louisiana State Licensing Board for Contractors License Project

Classification Required when Total Quote is $50,000 or more:

Building and Construction

Number of signs to be provided and installed by the contractor: N/A Number of days: 60 Calendar Days

CONSTRUCTION REQUIREMENTS

For paper quotes, if you do not provide all of the required COS Quote Forms or the information required on the forms, then your

quote may be declared as non-responsive. The quote forms are clearly identified as COS Quote Form #1, 2 & etc. near the top

right of the page. If you have any questions, please call Renee Anderson at 318/673-5450.

ELECTRONIC QUOTE/QUOTE NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and

receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to

submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at

www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,

provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of

bids by e-mail, send your request to kimberly.floyd@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

The City of Shreveport reserves the right to reject any or all quotes and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact the

Purchasing Agent at least five days before the quote opening at (318) 673-5450

When the total Quote with alternates is $250,000 or more, do not submit a quote. If there are not any contractors who submit a quote

for less than $250,000, then we will reissue this project as an IFB.

Page 2 of 49

LOUISIANA UNIFORM PUBLIC WORK QUOTE FORM – COS Form #1

TO: City of Shreveport

BID FOR: RFQ 26-501

Office of the Purchasing Agent

Government Plaza, Suite 610

IT DEPARTMENT RENOVATIONS PROJECT

Shreveport, LA 71101-3042

Deposit/Fee for Plans/Specs (Paper): $ N/A

(Owner to provide name and address of owner)

(Owner to provide name of project and other identifying information)

The undersigned quoter hereby declares and represents that she/he: a) has carefully examined and understands the Quoting Documents, b)

has not received, relied on, or based his bid on any verbal instructions contrary to the Quoting Documents or any addenda, c) has personally

inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required

to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict

accordance with the Quoting Documents prepared by:

Russell G. DeLancy, AIA

and dated:

1/30/26

(Owner to provide name of entity preparing bidding documents.)

Quoters must acknowledge all addenda. The Quoter acknowledges receipt of the following ADDENDA: (Enter the number the Designer has

assigned to each of the addenda that the Quoter is acknowledging) __________________________________________ .

TOTAL BASE QUOTE: For all work required by the Quoter Documents (including any and all unit prices designated “Base Bid” *

but not alternates) the sum of:

Dollars ($

)

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as

alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

NAME OF QUOTER:

ADDRESS OF QUOTER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE:

_______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with

the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work

as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a

part of this bid. (Current as of 10/16/19)

Page 3 of 49

COS QUOTE FORM #2-Must use this Form if a Paper Quote

QUOTE BOND

(For a paper quote, one original required of all Quoters with Power of Attorney attached. For an electronic quote, an

electronic quote bond or a paper bond will still be accepted if received before the quote opening). If a paper quote bond is

provided, it shall be on this form and only on this form.

KNOW ALL MEN BY THESE PRESENTS:

Date:

That

of

, as

Principal, and

, as Surety, are held

and firmly bound unto the City of Shreveport, in the full and just sum of five (5%) percent of the total amount of this

quote, including all alternates, lawful money of the United States, for payment of which sum, well and truly be

made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly

by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management

Service list of approved bonding companies as approved for an amount equal to or greater than the amount for

which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A -

rating in the latest printing of the A. M. Bests Key Rating Guide. If surety qualifies by virtue of its Bests listing, the

Bond amount may not exceed ten percent of policyholder’s surplus as shown in the latest A. M. Bests Key Rating

Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is

signed by suretys agent or attorney-in-fact. This Quote Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its

quote to the Obligee on a Contract for:

RFQ 26-501 IT DEPARTMENT RENOVATIONS PROJECT

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such

time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the

performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation

shall be void; otherwise, this obligation shall become due and payable.

PRINCIPAL (QUOTER)

SURETY

BY:

AUTHORIZED OFFICER-OWNER-PARTNER

BY:

AGENT OR ATTORNEY-IN-FACT (SEAL)

Page 4 of 49

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS

1.0

1.1

1.2

1.3

1.4

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2.0

2.1

3.0

3.1

3.2

3.3

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3.4.3

3.4.4

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STATE CONTRACTOR’S LICENSE

A State Contractors License is only required when the Total Quote is $50,000 or more.

When required, the Contractor shall certify that he is licensed under Louisiana Revised Statute 37:2150, et seq.

and show his or her license number on the quote schedule and on the outside of the quote envelope. In the case

of an electronic quote, a contractor must submit an authentic digital signature on the electronic quote

accompanied by the contractor’s license number, when required.

The licensee shall not be permitted to quote or perform any type or types of work not included in the classification

under which his license was issued.

Any construction quote that does not require the contractor to hold an active license shall state EXEMPTION on

the quote envelope.

WHEN QUOTING ON FRIABLE ASBESTOS REMOVAL/ABATEMENT, STATE LICENSE AND DEQ

CERTIFICATION IS REQUIRED REGARDLESS OF CONTRACT AMOUNT.

PERMITS, TAXES AND FEES

All Quotes submitted must include the price of any business and professional licenses, permits, taxes and fees as

required by Federal, State or Local Government Agencies.

CLARIFICATION/SUBSTITUTION REQUESTS

Quoters requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Request for Quote.

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of quotes will

be given consideration.

Every interpretation made to a Quoter will be in the form of written Addendum to the contract document and when

issued will be on file in the Purchasing Agent’s office.

All such addenda shall become part of the Contract Documents and all Quoters shall be bound by such addenda.

The City shall not be legally bound by an addendum or interpretation that is not in writing.

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays, and Sundays) before the scheduled quote opening then the opening of

quotes shall be extended at least seven but not more than twenty-one working days. Louisiana R.S. 38:2212

It shall be the Quoter’s responsibility to make inquiry as to the Addenda issued.

EXISTING CONDITIONS

Quoters are cautioned not to submit their quotes until said plans, specifications, and profiles have been carefully

examined by them.

Each quoter shall fully acquaint himself with conditions relating to the scope and restrictions attending the

execution of the work under the conditions of this quote.

The failure or omission of a quoter to acquaint himself with existing conditions shall in no way relieve him of any

obligation with respect to this quote or to the contract.

QUOTE BOND (is required)

PERFORMANCE/PAYMENT/MAINTENANCE BOND

An acceptable Performance/Payment/Maintenance Bond will be required of the successful quoter as follows:

When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.

When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.

When the total contract amount with alternates is $20,000 or more, a two-year 10% maintenance bond shall be

required.

BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS

The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and bonding

requirements of nonresident contractors.

Page 5 of 49

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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