Project Information

Bid Title

On-Call Plumbing Services

Issuing Agency

New Providence borough

Location

New Jersey

Published Date

Mar 25, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	On-Call Plumbing Services
Category:	Request for Proposal
Status:	Open

Description: NOTICE IS HEREBY GIVEN that the Borough of New Providence, Union County, New Jersey (“Borough”), is soliciting sealed proposals from qualified and licensed plumbing contractors to provide on-call plumbing services for all Borough-owned buildings, facilities, parks, utility sites, and infrastructure on an as-needed basis. Publication Date/Time: 3/25/2026 12:00 AM Closing Date/Time: 4/21/2026 10:00 AM Related Documents: Plumbing

Attachment Preview

REQUEST FOR PROPOSAL

On-Call Plumbing Services

Borough of New Providence

360 Elkwood Avenue

New Providence, NJ 07974

Due Date: Tuesday, April 21, 2026

NOTICE IS HEREBY GIVEN that the Borough of New Providence, Union County, New Jersey (“Borough”), is

soliciting sealed proposals from qualified and licensed plumbing contractors to provide on-call plumbing services for

all Borough-owned buildings, facilities, parks, utility sites, and infrastructure on an as-needed basis. Proposals should

be submitted to the Borough Clerk, in the Municipal Center located at 360 Elkwood Avenue, New Providence, New

Jersey 07974 and via email (clerk@newprov.us) by 10:00 AM on Tuesday, April 21, 2026.

Term of Contract: May 1, 2026 – April 30, 2027

Proposals must be submitted in a sealed envelope clearly marked:

“RFP – On-Call Plumbing Services”

The Borough reserves the right to reject any or all proposals and to waive any informalities in accordance with the

New Jersey Local Public Contracts Law.

PURPOSE OF REQUEST

The Borough seeks proposals from qualified plumbing contractors to provide comprehensive on-call plumbing

services. The selected contractor shall furnish all labor, supervision, tools, equipment, materials, transportation, and

incidentals necessary to complete assigned work.

Work shall be performed on an as-needed basis throughout the contract term. The Borough does not guarantee a

minimum amount of work.

The successful candidate will demonstrate qualifications, experience and abilities to perform the scope of work

detailed in this Request for Proposal.

SCOPE OF SERVICES

Services shall include, but are not limited to:

1. Investigation and repair of plumbing issues, leaks, and system failures

2. Installation, repair, and replacement of piping, valves, fixtures, and related components

3. Maintenance and repair of water supply systems

4. Drain cleaning and sewer line services

5. Water heater and related system servicing

6. Restroom and facility plumbing maintenance

7. Emergency response services (24/7)

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8. Code compliance upgrades

9. Seasonal maintenance and winterization

The Contractor must be capable of servicing municipal buildings, parks, recreation facilities, DPW facilities, utility

sites, and related infrastructure.

LICENSING AND QUALIFICATIONS

The Contractor must:

• Hold a valid New Jersey Master Plumber License.

• NJ Business Registration.

• Maintain Public Works Contractor Registration (if applicable).

• Have experience with municipal and commercial facilities.

• Maintain all required insurance coverage.

COMPLIANCE REQUIREMENTS

All work shall comply with:

• New Jersey Uniform Construction Code (NJUCC)

• Plumbing subcode regulations

• All applicable federal, state, and local regulations

The Contractor shall obtain all necessary permits and inspections unless otherwise directed by the Borough.

RFP AWARD

The Borough may or may not award a contract as a result of this Request for Services. If awarded, the successful

vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:3244

(Business Registration), and any subsequent amendments thereto, and the Borough’s insurance requirements on page

two (2) of this Request for Services.

PROPOSAL REQUIREMENTS

1. Proposal (Initial proposal should be submitted in the form of two (2) hard copies) and emailed to the borough

clerk at clerk@newprov.us.

a. Statement of Interest.

b. Company information, including general information, size, number of employees, and years in

business, full name of individual of entity or person submitting the proposal and the name of the key

contact person.

c. At least three (3) references, including contact names and information.

d. Specific experience of individuals relative to this project.

e. A copy of your New Jersey Business Registration Certificate.

f. A completed Business Entity Disclosure Form, Political Contribution Disclosure Form & a

Stockholder Disclosure Certification.

g. A copy of Proposed Form of Contract.

h. Completed Disclosure of Prohibited Investment Activities in Russia-Belarus & Iran Form

2

i. Proof of Liability and Worker’s Compensation . The following minimum insurance limits are

required:

Professional Liability Insurance

• Each Occurrence

• Damage to Rented Premises (each occurrence)

• Medical Expense (any one person)

• General

Worker’s Compensation

• Bodily Injury

Limits

$1,000,000

$2,000,000

$ 5,000

$1,000,000

$500,000

TERMS AND CONDITIONS

1. The Borough reserves the right to reject any and all proposals and to waive minor irregularities in any

proposal.

2. The Borough reserves the right to request clarification of information submitted and to request additional

information from any proposer.

3. The Borough reserves the right to award any contract to the next most qualified vendor if the vendor does not

execute a contract within thirty (30) days after the award of the proposal.

4. Any proposal may be withdrawn up until the submittal date and time.

5. Any addenda issued by the Borough of New Providence prior to the scheduled time of opening the RFP

submission shall be acknowledged in the proposal that the Addenda was received and shall be made part of

any contract.

6. The Borough reserves the right to reject any proposed agreement or contract that does not conform to the

specifications contained in this RFP and which is not approved by the Municipal Attorney.

7. The Borough shall not be responsible for any costs incurred by the vendor in preparing, submitting or

presenting its response to the RFP.

CONTRACT TERM

This contract shall be for a period of one (1) year from the date of award. With optional renewal in accordance

with applicable New Jersey law.

PAYMENT TERMS

Payment by the Borough will be made a monthly basis after services have been performed and an itemized billing

statement has been received. A signed voucher will be submitted in the form specified by the Borough and

approved by the appropriate Borough representative for signature by the vendor.

Interested applicants should submit proposals no later than 10:00 AM on Tuesday, April 21, 2026 to:

Denise Brinkofski, Borough Clerk

Borough of New Providence

360 Elkwood Avenue

2nd Floor, Clerk’s Office

New Providence, NJ 07974

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BID PROPOSAL FORM

ON-CALL PLUMBING SERVICES

Borough of New Providence

ATTACHMENT A

1. BIDDER INFORMATION

Legal Name of Contractor: _______________________________________________________

Address: ______________________________________________________________________

City, State, Zip: ________________________________________________________________

Telephone: ____________________________________________________________________

Email: _______________________________________________________________________

NJ Plumber Contractor License #: _________________________________________________

Business Registration Certificate #: _________________________________________________

Public Works Registration #: ______________________________________________________

Federal Tax ID #: _______________________________________________________________

24/7 Emergency Contact Name: ___________________________________________________

Emergency Phone Number: _______________________________________________________

2. PRICING SCHEDULE

A. HOURLY LABOR RATES

Classification Regular Time Overtime Emergency Rate

Master Plumber $________ $________ $________

Journeyman Plumber $________ $________ $________

Apprentice/Helper $________ $________ $________

Other: __________ $________ $________ $________

Regular Time Defined As: ___________________________

Additional Costs (if applicable):

• Emergency service call-out fee: $__________

• Equipment rates (e.g., jetting machine, camera inspection): $__________

• Markup on materials (if allowed): _______%

Notes:

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• All rates must be inclusive of labor, supervision, overhead, and profit.

• Travel time policy must be clearly stated: __________________________

• Any additional fees must be disclosed in the proposal.

3. REFERENCES

Reference 1: _____________________________________________________________

Contact: _______________________________ Phone: ___________________________

Reference 2: _____________________________________________________________

Contact: _______________________________ Phone: ___________________________

Reference 3: _____________________________________________________________

Contact: _______________________________ Phone: ___________________________

4. CERTIFICATION

The undersigned certifies:

• The contractor holds a valid NJ Plumbing Contractor License.

• All work shall comply with NEC, NJUCC, and applicable regulations.

• Required permits will be obtained.

• Prevailing wage requirements will be followed when applicable.

• Required insurance coverage is maintained.

SIGNATURE PAGE

The undersigned declares that they have carefully examined the Request for Proposals and agree to furnish all labor,

materials, and equipment required in accordance with the RFP documents.

Company Name: _______________________________________________________________

Authorized Representative (Print Name): ____________________________________________

Title: _________________________________________________________________________

Signature: _____________________________________________________________________

Date: ________________________________________________________________________

Corporate Seal (If Applicable)

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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