Project Information

Bid Title

RFQ Lower Level Weight Room Replacement

Issuing Agency

Wayne State University

Location

Michigan

Published Date

Dec 16, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Release Date	Title	Mandatory Pre-Bid?	Pre-Bid Date	Contact	Due Date
12-02-2025	RFQ Lower Level Weight Room Replacement - 2025 Full RFQ Information Schedule C - Cost Schedule - See Addendum 1 Addendum #1 - posted 12-11-2025 Addendum #1 - Revised Cost Schedule posted 12-11-2025 Addendum #2 - Posted 12-16-2025 Lower Level Weight Room Replacement - Link to Submit Bids	None	N / A	Brandy Gaines (313) 577-3712 BrandyG@wayne.edu	12-18-2025 01-08-2026

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Division of Finance and Business Affairs

Procurement & Strategic Sourcing

5700 Cass Avenue, Suite 4200

Detroit, Michigan 48202

(313) 577-3734

December 2, 2025

Dear Vendors:

Wayne State University invites you to submit your Best Educational Pricing on the purchase of non-Nautilus

equipment in the lower-level weight room, as well as remove all old equipment and dispose. Must be

Nautilus equipment to match current machines that are brand new for the University’s Mort Harris

Recreation and Fitness Center per the specifications and requirements contained in this Request for

Quotation, entitled: Lower-Level Weight Room Replacement. Instructions to Bidders are as follows:

• Responses are to be on this request for quotation form only. Additional documents may be submitted:

However, this form must be completed in full.

• Bidders that are unable to supply a specific item are encouraged to write “NO BID” on that line.

Substitutions are not allowed unless otherwise indicated in these documents.

• Bidders are to note expected time of delivery for each line if the order is to ship as a partial.

• All prices will be considered Free on Board (FOB) Destination unless otherwise indicated. If prices are

FOB Shipping Point please indicate total transportation charges.

• This order will be awarded as a total package and not on a line-item basis.

• Your quote must be received in the WSU Purchasing Office no later than 2:00 p.m. (Detroit / EST) on

December 18, 2025. No Late Bids will be accepted.

Bidding documents may be obtained from the University Purchasing Website at http://go.wayne.edu/bids

beginning December 2, 2025. When visiting the Website, click on the "MRO" link in green.

Proposals with supporting documentation shall be submitted by electronic submission. The link for bid

submission will be posted with the bid details at http://go.wayne.edu/bids beginning December 2, 2025.

The electronic submission should be limited to no more than one of each of the following file types: One (1)

Excel Workbook and/or one (1) PDF document, with a total file size less than 20 megabytes. ZIP Files and

drop box submissions are not accepted. If your submission was sent correctly, you will receive an auto-reply

message acknowledging receipt of your Proposal.

Enclosed are our requirements and bid sheet for the purchase of non-Nautilus equipment in the lower-level

weight room. as well as remove all old equipment and dispose. Must be Nautilus equipment to match

current machines that are brand new.

You must bid using the format shown in Schedule C. Vendors Quotation should include the following:

• Price Summary, signed by authorized agent of Vendors Company/Firm – please see Schedule C

• Exceptions/Restrictions (if any)

We look forward to receiving your quotation on or before December 18, 2025. Should you have any questions

or concerns about this invitation, please contact me at (313) 577-3712 or email at rfpteam1@wayne.edu.

Thank you for your interest in doing business with Wayne State University.

Sincerely,

Brandy Gaines

Senior Buyer

Information for Vendors

The Calendar of Events is as follows:

Activity

Formal Release of RFQ

Questions due to Procurement & Strategic

Sourcing

Delivery of Quotations are by electronic

submission on December 18, 2025. The

link for bid submission will be posted with

the

bid

details

at

http://go.wayne.edu/bids.

Target Date for Order Award

Delivery and Acceptance

Responsibility

Procurement

VENDORS

VENDORS

VENDORS

VENDORS/EST

Date

December 2, 2025

December 10, 2025, no

later than 12:00 (noon)

December 18, 2025, by

2:00 p.m. (Detroit / EST)

December 24, 2025

June 1, 2026

The UNIVERSITY will make every effort to adhere to the above schedule. It is subject however, to time

extensions at the University’s discretion.

Upon request, VENDOR must agree to provide a minimum of three (3) qualified references. Requests for

references will come from Brandy Gaines, Senior Buyer, and will be treated as confidential and not added to

the publicly permanent RFQ file.

References are to be from organizations that have successfully utilized the products and services. The

references supplied should include the name and address of the organization, and the contact name(s), titles, e-

mail, and the telephone numbers.

Failure to provide references (if requested) will result in disqualification of your bid.

Vendor selected shall have an excellent track record for providing goods and/or services as specified in this

document.

Scope Of Work and Project Requirements

A. Objective

1. Replace all non-Nautilus weight equipment in the lower-level weight room with new Nautilus plated

loaded strength including machines, machine attachments, weight plates, plate storage racks, and

accessory storage racks.

2. Outfit the stretch and tone area with 4 new pieces of equipment. These are new additions, not 1 for 1

replacement.

3. Remove all old equipment and dispose.

B. Goal

1. Match the new Nautilus equipment that has already been installed in the lower-level weight room with a

1 for 1 replacement of any non-Nautilus brand equipment. There are currently 3 Nautilus pieces in the

lower level that were installed in the last year due to the original machines breaking beyond repair.

2. Equipment list is attached of everything that we need from Nautilus.

i. There are 3 tabs at the bottom of the spreadsheet for weight room replacement, stretch area

additions, and another sheet for attachments and plates.

C. Equipment Type

1. Must be Nautilus which is only sold by Core Health and Fitness. They own the brand.

D. Installation

1. Companies usually hire a third-party installer to remove the liability on the company from the installation

process.

2. Core Health and Fitness typically hire Fit Tech, Inc. to do their installations in Southeast Michigan. Fit

Tech, Inc. is also our maintenance technician for any equipment repairs for the MHRFC.

Insurance Requirements

The University requires Certificates of Insurance per Schedule B for the following types of work: 1) For any and

all construction or construction-like work, 2) When work or service is performed on campus, 3) When food is

being provided by a private caterer, and 4) When moving services or bus transportation services are being

provided. The University reserves the right to require insurance on a case-by-case basis.

When required, VENDORS must provide Certificates of Insurance or other evidence that insurance is in place.

If awarded a contract, VENDOR must then provide a Certificate of Insurance naming Wayne State University /

Office of Risk Management as a certificate holder and the Board of Governors as an additional insured. During

the life of the contract, the VENDOR must maintain insurance as stated in Insurance Provisions (Schedule B)

and any additional requirements as specified by the UNIVERSITY Office of Risk Management.

For this project, Insurance is Required.

Quotation Evaluation

1. Quotations will be evaluated, and award will be based on the VENDOR'S ability to offer the best value

(technical quality, past performance and price), and on anticipated quality of service for the following

principal elements:

• Ability to meet all mandatory requirements and specifications of this RFQ.

• Cost of Services; Compensation and Fees; (Schedule C).

VENDOR quotations will be evaluated by an evaluation team consisting of members of the

UNIVERSITY'S Purchasing and the Mort Harris Recreation and Fitness Center. The UNIVERSITY

reserves the right to take additional time for reference review, site visits and/or quotation negotiations.

2. To qualify for evaluation, a VENDOR'S quotation must be responsive, must have been submitted on

time and must materially satisfy all mandatory requirements identified throughout the RFQ. To be

considered responsive, a quotation must be reasonable and substantially conform in the judgment of

the UNIVERSITY to all of the specified requirements in the RFQ.

3. If there are portions of any quotation the UNIVERSITY finds unacceptable or otherwise in need of

clarification or revision, the UNIVERSITY reserves the right to negotiate with any or all VENDORS.

Should the outcome of evaluations result in a recommendation, any resultant contract shall be subject

to the approval of the UNIVERSITY'S General Counsel and be approved and signed by the appropriate

UNIVERSITY representative.

The UNIVERSITY reserves the rights to accept, reject, modify, and/or negotiate any and all quotations

received in conjunction with the Request for Quotation. It reserves the right to waive any defect or

informality in the Quotations on the basis of what it considers to be in its best interests. Any quotation which the

UNIVERSITY determines to be incomplete, conditional, obscure, or has irregularities of any kind, may be

rejected.

This Request for Quotation (RFQ) in no manner obligates the UNIVERSITY to the eventual purchase of any

products or services described, implied, or which may be proposed, until confirmed by written agreement, and

may be terminated by the UNIVERSITY without penalty or obligation at any time prior to the signing of an

Agreement or Purchase Order.

Vendors must refrain from giving any reference to this program, whether in the form of press releases,

brochures, photographic coverage, or verbal announcements, without specific written approval from the

University.

Quotations may be subject to public review after the contracts have been awarded. VENDORS responding to

this RFQ are cautioned not to include any proprietary information as part of their Quotation unless such

proprietary information is carefully identified as such in writing, and the UNIVERSITY accepts, in writing, the

information as proprietary.

Proposals with supporting documentation shall be submitted by electronic submission. The link for bid

submission will be posted with the bid details at http://go.wayne.edu/bids beginning December 2, 2025.

The electronic submission should be limited to no more than one of each of the following file types: 1 Word

Document and/or 1 Excel Workbook and/or 1 PDF document, with a total file size less than 20 megabytes. ZIP

Files containing separate sections of a proposal are not acceptable, drop box submissions are not accepted

either. If your submission was sent correctly, you will receive an auto-reply message acknowledging receipt of

your Proposal.

Remember, your bids must be in the format provided and be received in the Procurement & Strategic Sourcing

by December 18, 2025, by 2:00 p.m. (Detroit / EST). Please submit your bids in the format provided on the

quote sheet. Include any supplemental information that will illustrate the features of the vehicles proposed.

If you have any questions regarding this bid, please contact Brandy Gaines by email at

rfpteam1@wayne.edu.

Sincerely,

Brandy Gaines

Senior Buyer

Attachments:

• Schedule A - Proposal Certification, Non-Collusion Affidavit, & Conflict of Interest

• Schedule B - Insurance Requirements

• Schedule C - Cost Schedule

• Schedule D - Summary Questionnaire

,

Schedule A

Response to Wayne State University

Request for Proposal

RFP: Lower-Level Weight Room Replacement

and any Amendments, Thereto

Dated: December 2, 2025

Proposal Certification, Acknowledgements,

and Non-Collusion Affidavit

VENDOR is to certify its proposal as to its compliance with the Request for Proposal specifications using the

language as stated hereon.

ACKNOWLEDGEMENTS

By virtue of submittal of a Proposal, VENDOR acknowledges and agrees that:

• All of the requirements in the Scope of Work of this RFP have been read, understood and accepted.

• The University’s General Requirements and Guidelines have been read, understood and accepted.

• Compliance with the Requirements and/or Specifications, General Requirements and Guidelines, and any applicable

Supplemental Terms and Conditions will be assumed acceptable to the VENDOR if not otherwise noted in the submittal

in an Exhibit I, Restricted Services.

• The Supplier is presently not debarred, suspended, proposed for debarment, declared ineligible, nor voluntarily excluded

from covered transactions by any Federal or State of Michigan department or agency.

• Wayne State University is a constitutionally autonomous public university within Michigan's system of public colleges and

universities, and as such, is subject to the State of Michigan Freedom of Information Act 442 of 1976. Any Responses

Proposals, materials, correspondence, or documents provided to the University are subject to the State of Michigan

Freedom of Information Act, and may be released to third parties in compliance with that Act, regardless of notations in

the VENDOR's Proposal to the contrary.

• Any contract between the UNIVERSITY and VENDOR resulting from the RFP will be made using the University’s

Strategic Source Agreement. The Agreement will incorporate this RFP and its terms and conditions and Vendor’s

Response Proposal by reference. Should the Vendor have additional terms to incorporate into the Agreement, they will

be incorporated into the Agreement as an Appendix.

• Upon University request, VENDOR agrees to provide publicly distributed annual reports and/or independently audited

financial statements including its statement of financial position, statement of operations, and statement of cash flows for

at least the past three years.

• Upon University request, Vendor agrees to permit the UNIVERSITY to audit VENDOR's books, but only as it relates to

the Wayne State University account.

• All of the Terms and Conditions of this RFP and Vendor’s Response Proposal become part of any ensuing agreement,

regardless of whether the ensuing agreement specifically references the RFP and Vendor’s Response Proposal.

• The individual signing below has authority to make these commitments on behalf of Supplier.

• This proposal remains in effect for [120] days.

VENDOR, through the signature of its agent below, hereby offers to provide the requested products/services at the prices

specified, and under the terms and conditions stated and incorporated into this RFP.

PROPOSAL CERTIFICATION

The undersigned, duly authorized to represent the persons, firms and corporations joining and participating in the submission

of this Proposal states that the Proposal contained herein is complete and is in strict compliance with the requirements of the

subject Request for Proposal dated December 2, 2025, except as noted in Exhibit 1, the "Restricted Services/Exceptions

to RFP" section of the Proposal. If there are no modifications, deviations or exceptions, indicate “None” in the box below:

NONE – There are no exceptions to the University’s requirements or terms

YES – Exceptions exist as shown in Exhibit 1, Restricted Services.

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