Project Information

Bid Title

IFB-2026-20 Parking Lot Milling and Repaving - Overhills Middle School

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 7, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

191-#IFB-2026-20

Original Source

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Bid Documents

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Project Description

Solicitation Number:	191-#IFB-2026-20
Project Title:	IFB-2026-20 Parking Lot Milling and Repaving - Overhills Middle School
Description:	**Brief Solicitation Description** Harnett County Schools is seeking sealed bids from qualified contractors for the **Overhills Middle School Parking Lot Mill and Repave Project**. The project includes milling approximately two inches of existing asphalt pavement, hauling millings to the HCS Maintenance Shop, surface cleaning and preparation, tack coat application, installation of two inches of compacted NCDOT-approved hot mix asphalt surface course, proper compaction and tie-ins, maintenance of existing drainage flow, and restoration of all pavement markings. All work shall be completed in accordance with the solicitation requirements, applicable standards, and Harnett County Schools’ expectations for a complete and professional finished project.
Opening Date:	5/28/2026 2:00 PM
Posted Date:	5/7/2026
Status:	Open
Department:	HARNETT COUNTY BOARD OF EDUCATION

Solicitation Number * 191-#IFB-2026-20	Department HARNETT COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-05-28T14:00:00.0000000	Posted Date * 2026-05-07T14:38:44.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-05-13T04:00:00.0000000Z	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Garland McDowell
Description **Brief Solicitation Description** Harnett County Schools is seeking sealed bids from qualified contractors for the **Overhills Middle School Parking Lot Mill and Repave Project**. The project includes milling approximately two inches of existing asphalt pavement, hauling millings to the HCS Maintenance Shop, surface cleaning and preparation, tack coat application, installation of two inches of compacted NCDOT-approved hot mix asphalt surface course, proper compaction and tie-ins, maintenance of existing drainage flow, and restoration of all pavement markings. All work shall be completed in accordance with the solicitation requirements, applicable standards, and Harnett County Schools’ expectations for a complete and professional finished project.

Attachment Preview

Parking Lot Milling & Repaving Project

Formal Bid: IFB-2026-20

Overhills Middle School

Bids Will Be Opened

2:00 PM, May 28, 2026

at

Maintenance Department

1500 South Main Street

Lillington, NC 27546

Prepared By

Harnett County Schools Purchasing Department

INVITATION FOR BID

Pursuant to North Carolina General Statutes 143-128 and 143-129, sealed bids endorsed “Parking Lot

Milling & Repaving Project, IFB-2026-20” will be received by Harnett County Schools Purchasing

Department until the date and time listed above and publicly opened at the Maintenance Department. The

Owner reserves the right to reject any or all proposals. Should fewer than three bids be received, the project

will have to be re-advertised.

Bidders must be properly licensed at the time of bid as required by Chapter 87 of the North Carolina General

Statutes. 100% Performance & Payment Bonds will be required of the awarded contractor.

For instructions on submitting proposals, contact Garland McDowell at gmcdowell@harnett.k12.nc.us,

Subject: IFB-2026-20 Parking Lot Project (preferred) or 910-814-3451 during normal business hours.

Bidders are encouraged to carefully read and understand the contents of the bidding documents. These

bidding documents are available at harnett.k12.nc.us/page/building-projects-and-bid-opportunities

Technical questions concerning this bid should be submitted electronically to Garland McDowell at

gmcdowell@harnett.k12.nc.us End of Question period is 2:00 PM, May 20, 2026.

Mandatory Pre-Bid/Site Visit

A mandatory Pre-Bid/Site Visit will be held at 10:00 a.m. on May 13, 2026, at Overhills Middle

School, 2711 Ray Road, Spring Lake, NC 28390.

The purpose of this site visit is to allow contractors to inspect the project area, evaluate existing

conditions, and conduct any necessary due diligence prior to submitting a bid. HCS staff will be

available to answer technical questions concerning the scope of work and project requirements.

INSTRUCTIONS TO BIDDERS

1. DEFINITION OF TERMS

Whenever used in any of the Contract Documents, the following meanings shall be given to the

terms used herein:

1. The term “Owner” means the Harnett County Schools or Board of Education, whichever is

applicable to the Contract.

2. The term “Contract” means the executed agreement between the Owner and the successful

bidder, all documents contained herein, and all other documents required by the Owner and/or

law to execute said agreement.

3. The term “Contractor” means the individual or entity with whom Owner has entered into the

agreement.

2. SPECIFICATIONS

It is necessary from time to time to revise otherwise standard specifications. Therefore, it is to the

interest of each and every bidder to carefully read the documents contained herein before submitting

prices.

3. BIDDER’S QUALIFICATIONS

For projects exceeding $40,000, consideration will be given only to Contractors who submit

evidence that they are properly licensed as required by Chapter 87 of the North Carolina Licensed

General Statutes to bid and perform the work described herein as the general contractor. In addition,

the Owner may make such investigations as deemed necessary to determine the ability of the Bidder

to perform the work, and the Bidder shall furnish the Owner all such information and data for this

purpose as the Owner may request.

The Owner reserves the right to consider as unqualified for construction any Bidder who does not

perform with his own forces a minimum of ten percent (10%) of the work involved in improvements

embraced in this contract.

Awarded contractor shall be authorized to conduct business in the state of North Carolina as found

by checking the Secretary of State website and/or Register of Deeds office, indicating proper

registration and active status. This is a condition of executing the contract.

4. INTERPRETATION OF QUANTITIES IN PROPOSAL

The quantities contained in the Proposal are approximate only and the Owner may increase or

decrease the quantities as deemed necessary. Compensation received by the Contractor shall be

based upon actual quantities that are completed and accepted in accordance with the terms of the

Contract.

5. INTERPRETATION AND ADDENDA

No oral interpretation will be made to any bidder as to the meaning of the contract documents or

any part thereof. Every request for such an interpretation shall be made in writing to the Director of

Purchasing. Any inquiry received seven days (7) days or more prior to the date fixed for opening

of bids will be given consideration. Every interpretation made to a bidder will be in the form of

Addendum to the Contract Documents and, when issued, will be on file in the office of the

Purchasing Department at least five days (5) before the bids are opened. In addition, all Addenda

will be mailed to each person holding Contract Documents, but it shall be the bidders responsibility

to make inquiry as to the Addenda issued. All such Addenda shall become part of the Contract, and

all bidders shall be bound by such Addenda, whether or not received by the bidders.

IFB-2026-20 Parking Lot Milling and Repaving Overhills Middle School

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6. INSPECTION OF SITE

Each bidder should visit the site of the proposed work and fully acquaint himself with the existing

conditions relating to the construction project. Each bidder should fully inform himself as to the

facilities involved and the difficulties and restrictions attending the performance of the Contract.

The bidder should thoroughly examine and familiarize himself with the Drawings, Technical

Specifications and all other Contract Documents. The Contractor by the execution of the Contract

shall in no way be relieved of any obligation under it due to his failure to receive or examine any

form or legal instrument or to visit the site and acquaint himself with the existing conditions. The

Owner will be justified in rejecting any claim based on facts that the bidder should have been aware

of as a result of his site inspection.

7. PREPARATION AND SUBMISSION OF BIDS

Please read all instructions carefully before preparing and submitting your bid.

All bids shall be prepared and submitted in accordance with the following requirements.

Failure to comply with any requirement shall cause the bid to be considered irregular and

shall be grounds for rejection of the bid.

a. The itemized Proposal form furnished herein shall be used and shall not be altered in any manner.

You may include only the required forms – see Item 17.

b. All entries on the itemized proposal form shall be written in ink.

c. The total amount bid shall be written in the proper place on the itemized proposal form.

d. Changes in any entry shall be made by marking through the entry in ink and making the correct

entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink.

Do not use “White Out” or similar product to make corrections.

e. The bid shall be properly executed. All bids shall show the following information:

1. Name of individual, firm, corporation, partnership, or joint venture submitting bid.

2. Name of individual or representative submitting bid and position or title.

3. Name, signature, and position or title of witness.

4. Contractor's License Number (If available)

f. Bids submitted by corporations shall bear the seal of the corporation.

g. The bid shall not contain any unauthorized additions, deletions, or conditional bids.

h. The bidder shall not add any provision reserving the right to accept or reject an award, or to enter

into a contract pursuant to an award.

8. CORRECTION OF BID ERRORS

Corrections to bid forms by bidders shall be made by crossing out incorrect numbers and writing in

correct numbers, then initial. Do NOT use white out! Line-item subtotals will prevail in event of

discrepancies.

9. UNBALANCED BIDS

The Contractor shall not submit a bid containing any unbalanced bid prices. Any unit or lump sum

bid price that does not reflect reasonable actual costs that the Contractor anticipates for the

performance of the item(s) in question along with a reasonable proportional share of the Contractor’s

anticipated profit, overhead cost, and other indirect costs is an unbalanced bid price. Any bid

containing unbalanced bid prices may be deemed non-responsive and rejected.

IFB-2026-20 Parking Lot Milling and Repaving Overhills Middle School

3

10. COLLUSIVE AGREEMENTS

Each bidder submitting a bid to the Owner for any portion of work contemplated by the documents

on which bidding is based shall execute and attach thereto an affidavit, substantially in the forms

provided herein, to the effect that he has not entered into a collusive agreement with any other

person, firm or corporation in regard to any bid submitted. Before executing any subcontract

agreement, the successful bidder shall submit the names of any proposed subcontractors for prior

approval and an affidavit substantially in the form provided herein.

11. ALTERNATIVE BIDS

No alternative bids will be considered unless alternative bids are specifically requested.

12. MATERIALS

The name of a certain brand, make, manufacturer or definite specification is to denote the quality

standard of the article desired and not to restrict competitive bidding. It is set forth and conveyed

to prospective bidders the general style, type, character and quality of the article desired. Bidders,

however, may submit to the Owner evidence that proposed substitutions are fully up to standards

specified and obtain his approval before placing orders.

13. ERRORS, OMISSIONS, AND DEVIATIONS

The Contractor is responsible for all errors, omissions, and deviations from the Contract

requirements.

14. TIME FOR RECEIVING BIDS

Bids received prior to the advertised hour of opening will be securely kept, sealed. The officer

whose duty it is to open them will decide when the specified time has arrived, and no bid thereafter

will be considered.

15. MINIMUM NUMBER OF BIDS (Formal Contracts Only)

North Carolina General Statute 143-129 and 143-132 prohibits the awarding of a formal contract

unless at least three (3) competitive bids are received from reputable and qualified contractors.

Therefore, if fewer than three (3) such bids are received, they will not be opened but returned to the

contractors; and the project may be re-advertised.

Formal contract thresholds are as follows:

Harnett County Schools-funded projects: $250,000.00

State and Federal funded projects: $500,000.00

16. RECEIPT AND OPENING OF BIDS (Formal)

Each Bid must be submitted in an opaque sealed envelope, plainly marked on the outside, addressed

and delivered per the bid advertisement. If forwarded by mail, the sealed envelope containing the

Bid must be enclosed in another envelope addressed to:

Garland McDowell-Purchasing Department

PO Box 1029

Lillington, North Carolina 27546

The envelope-containing Bid shall be marked as follows:

Upper left hand corner

Lower left hand corner

Bidder's Name

IFB-2026-20 Parking Lot Project OHMS

Bidder's Address

May 28, 2026, 2:00 PM

IFB-2026-20 Parking Lot Milling and Repaving Overhills Middle School

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Bids received prior to the advertised hour of opening will be securely kept sealed. The agent whose

duty it is to open them will decide when the specified time has arrived, and no Bid received thereafter

will be considered. Mailed Bids will be treated in every respect as though filed in person and will

be subject to the same requirements.

It is the Bidders responsibility to assure that the bid is received by the required deadline. If mail or

delivery by other means is delayed beyond the date and hour set for the receipt of the bid, the

proposals that are late will not be considered.

Bids received after the advertised hour of opening will be returned to the Bidder unopened. At the

time and place fixed for the opening of Bids, the Owner will cause to be opened and publicly read

aloud every Bid received within the time set for receiving Bids, irrespective of any irregularities

therein. Bidders and other persons properly interested may be present in person or by representative.

17. ITEMS REQUIRED TO BE EXECUTED WITH THE BID (Formal Contracts)

Failure to execute the following with the bid will be considered a non-responsive bid and the

bid will not be considered:

The required Bid Guarantee (Please place in a separate, sealed envelope, marked as such,

and attach to the envelope containing the bidder’s proposal

Bid Proposal page with prices written or typed

Bid Authorization page with notarized signature

Non-Collusion Affidavit of Prime Bidder

Sexual Offender Registry Check Certification Form

Certification Regarding Conflict of Interest

E-Verify Compliance

Addenda (include if issued)

NOTE: The Contractor may be asked elsewhere in this proposal to submit additional forms or

information specific to this project with their bid. If such is requested by the Owner or its

consultant, failure to submit such as noted may be construed as non-responsive and the

bid may not be considered. Therefore, please review the entire proposal carefully.

18. M/WBE PARTICIPATION FOR FORMAL CONTRACTS

This Project is classified as a construction/repair project that does not involve a public building.

Therefore, the minority participation requirements and verifiable percentage goals established under

G.S. 143-128.2 are not applicable to this solicitation.

Accordingly:

• A minimun HUB participation goal is not established for this project.

• Bidders are not required to submit HUB participation affidavits (including Affidavit A,B,C,

or D).

• Bids will be evaluated without consideration of HUB participation percentage.

Bidders are strongly encouraged to make good faith efforts to solicit and utilize Historically

Underutilized Business (HUBs) for subcontracting and supplier opportunities where

practicable.

IFB-2026-20 Parking Lot Milling and Repaving Overhills Middle School

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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