Project Information

Bid Title

Fire Alarm Systems Inspection, Testing, and Maintenance

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 27, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

50012-655-26

Original Source

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50012-655-26	Fire Alarm Systems Inspection, Testing, and Maintenance Original: 50012-655-26	05/27/2026	06/17/2026 2:00:00 PM CT

Contact Information for Bid # 50012-655-26

Department	++ University - Louisiana Tech University
Section	Purchasing Department
Dept Code	50012
Contact	Melissa Hughes
Address	P.O. Box 3157 408 Keeny Hall Ruston, LA 71272
Phone	318-257-4205
Fax	318-257-3772
Email	mhughes@latech.edu

Attachment Preview

INVITATION TO BID

DO NOT SHIP BASED UPON THIS BID

Bid Number: 50012-655-26

Bid Title:

Return this SIGNED form to:

Louisiana Tech University

Office of Purchasing

PO Box 3157

208 Keeny Circle, RM 408

Ruston, Louisiana 71272

Fire Alarm Systems Inspection, Testing, and Maintenance

Bid Schedule:

Pre-Bid Conference:

N/A

Bid Submission Deadline / Opening:

June 17, 2026 @ 2:00 PM

Bidder agrees to comply with all

conditions below and attached to this

request.

Prices are to be complete and the

FOB point is to be Louisiana Tech

University unless otherwise specified.

Bidder Information: (Bidder to provide all required information)

(Full Company Name)

(Full Street or Mailing Address)

(City)

(State)

(Zip)

(Phone)

(Email)

(Fax)

(Company Quote Number if Applicable)

PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE

FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID

Typed or Printed Name / Title

Authorized Signature

The Louisiana Tech University Office of Purchasing is seeking SEALED BIDS for the following:

Fire Alarm Systems Inspection, Testing, and Maintenance

* No bid bond is required for this solicitation *

** This solicitation will result in the issuance of a purchase order covering the time period July 1, 2026 to June 30, 2027, with the option to

renew the agreeement for two (2) additional one (1) year periods if both parties mutually agree **

*** The Awarded Vendor will also be required to provide the University with a current Certificate of Insurance compliant with the "Insurance

Requirements for Contractors' document attached to this solicitation ***

**See Attached Bid Specifications for additional details**

ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.

The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech

University is not responsible for any delays caused by the bidder’s chosen means of delivery.

For questions regarding specifications, please contact the Office of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that

the above bid number appears on all communications.

IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this

request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing

and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications

listed for any items.

PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Office of Purchasing is now accepting Sealed Bid solicitations for Fire Alarm Systems Testing,

Inspection, and Maintenance.

This solicitation will result in the issuance of a purchase order that will cover the timeframe July 1, 2026 to June 30, 2027 with

the option to renew this agreement for two (2) additional one (1) year periods if both parties mutually agree. The Awarded

Vendor shall also be required to provide the University with a Certificate of Insurance compliant with the ‘Insurance

Requirements for Contractors’ document attached to this solicitation. The Awarded Vendor is also required to provide the

University with an updated Certificate of Insurance as policies expire, renew, cancel, or change during the agreement periods.

General Conditions:

- All work executed by the Awarded Vendor will be in accordance with any and all standards including OSHA, and NFPA72,

latest edition, and others applicable to this trade.

- The inspection, testing and maintenance procedures employed by the Awarded Vendor shall fulfill all requirements of

NFPA 72, latest edition, including re-acceptance tests, visual inspections, test methods, service personnel qualifications,

inspection and testing frequencies, and requisite record keeping, including all inspection and testing forms.

- The Awarded Vendor shall ensure that unsafe conditions do not occur.

- Through the duration of this contract, Louisiana Tech University reserves the right to add or delete facilities or services

described in this specification.

Scope of Work:

- The Awarded Vendor is responsible for the inspection, testing, and at the Louisiana Tech Physical Plant Department’s

request, repair and maintenance of each fire alarm system included in this specification in accordance with NFPA 72,

current edition. The work includes:

o Annual testing and inspection of all fire alarm systems and components per NFPA 72.

o A twenty-four (24) hour “Call Back” service to respond to fire alarm related matters as requested by the

University.

o Repair, adjustment, replacement of fire alarm systems and components as directed by the University. Labor costs

for this work will be at the rates established by this agreement.

- The Awarded Vendor shall furnish all necessary supplies, materials, maintenance service vehicles, labor, labor

supervision, tools, test equipment and special equipment necessary to perform all work under this agreement.

- The Awarded Vendor shall establish communications capability such that the University has the ability to contact the

Awarded Vendor for service/repair needs at all times. One acceptable form would be a toll free, 24-hour telephone

number. Also, the Awarded Vendor’s technicians, while on campus, must be equipped with cell phones for

communication between technicians and the University. Vendors are to complete the Certification Statement attached

to this solicitation indicating an Official Vendor Contact, an Official Emergency Vendor Contact, and information to

request service / repair needs at all times.

- The Awarded Vendor shall maintain a separate file on each Fire Alarm system covered under this agreement. The file

shall be complete with a narrative description of the system, all inspection and testing reports on each system, and

copies of all work orders describing reimbursable work performed by the Awarded Vendor. The Awarded Vendor shall

prepare for the University all reports covering fire alarm systems required by federal, state or local agencies having

jurisdiction.

- The Awarded Vendor shall compile a master chronological file of all campus-wide Fire Alarm systems' tests, inspections

and work orders. A copy of this ongoing record shall be presented to the University on a monthly basis, indicating all

such activity for the previous month.

- No work shall be done on any fire alarm systems without prior approval of the Director of the Louisiana Tech University

Physical Plant Department or their designee. No after-hours response shall take place without prior approval of the

Louisiana Tech University Physical Plant Supervisor on duty.

- Within 30 days of the start of this agreement the Awarded Vendor shall furnish the University a schedule indicating

when each system will be inspected and tested. A list of fire alarm systems is included (see Attachment A). The University

reserves the right to adjust the schedule when necessary to accommodate the teaching, research and public service

mission of the University. The Awarded Vendor must provide a five (5) day notice of modification of schedule to allow

notice to the University community. It is highly encouraged to schedule annual testing and inspection activities during

the University’s Quarter breaks. Testing should be planned so work can be completed and the Awarded Vendor able to

PUR2526028 Rev. 06/12/2025

demobilize within standard workday hours.

- The Awarded Vendor will provide the University with copies of reports of all completed testing, Preventative

Maintenance and repair activities within one week of completion of work on a building Fire Alarm system.

- If a technician’s work is likely to trigger an audible fire alarm in a facility, the technician should contact the Louisiana

Tech University Police Department at 318-257-4018 and provide the Communications Officer with notification of the

impending alarm as a courtesy.

Call Back Service:

- The Awarded Vendor shall provide around-the-clock (24-hour) response to calls for fire alarm service assistance.

- During the period, Monday thru Friday, 8AM to 4PM, the Awarded Vendor shall respond and be on-site to a call for

assistance within sixty(60) minutes from the time the request is made by the University. Calls made during this period

will be charged at a minimum rate of one (1) hour.

- For calls made at times other than normal hours, the Awarded Vendor shall respond within ninety (90) minutes from

the time the request is made by the University. These calls will be charged at a minimum of three (3) hours.

- With the exception of the minimum, the time to be charged begins when the technician arrives at the fire alarm panel

site and ends when he leaves the building. Travel time will not be charged.

- In the event the Awarded Vendor’s technician is on campus, for any reason, and receives a call to provide assistance,

only his actual time working on the call will be charged and the minimums will not apply.

- During normal hours, the Awarded Vendor’s technician will notify the Louisiana Tech University Physical Plant Office,

318-257-3267, that they are on campus and the reason. They must also make a similar notification just prior to their

departure from the campus. If subsequent back-to-back calls for assistance are made when the technician is still on

campus, the minimum charges will not apply for the subsequent calls.

- The Awarded Vendor shall turn in completed University-generated work orders for fire alarm work within one (1) week

of completion of work. At a minimum, the awarded vendor shall include technician’s name(s), date and time of work,

the facility/building location, and a description of work performed on the work order.

Awarded Vendor and Employee Qualifications:

- The Awarded Vendor agrees that all work shall be performed by, and under the supervision of, a sufficient number of

skilled technicians directly employed by the Awarded Vendor.

- The Awarded Vendor shall be NICET Level 3 certified (or higher) and have a NICET Level 4 employee on staff.

- All employees performing work under this agreement shall be attired in clean, uniformed dress (identifying them as

company personnel including Awarded Vendor's name and employee's name on shirts) with acceptable demeanor and

possessing full technical qualifications to the University’s satisfaction. Any employees found to be unacceptable to

the University shall be replaced after being given reasonable notice.

University’s Right to Inspect and Require Work:

- The University reserves the right to make such inspections and tests whenever necessary to ascertain that the

requirements of the agreement are being fulfilled. The Awarded Vendor agrees to furnish personnel and tools necessary

to conduct such tests. Deficiencies noted shall be promptly corrected at the Awarded Vendor’s expense. If the Awarded

Vendor fails to perform the work required by the terms of this agreement in a diligent and satisfactory manner, the

University may, at its option, terminate this agreement. The Awarded Vendor agrees that it will reimburse the University

for any expense incurred; and therefore, the University at its election may deduct the amount from any sum owing the

Awarded Vendor.

- The University’s right to make inspections or tests may be exercised by a Consultant, as it may designate, who will, if the

University so advises, have the same authority to inspect and test as the University, as provided hereunder. The waiver

by University of a breach of any provision of this agreement by the Awarded Vendor shall not operate or be construed

as a waiver of any subsequent breach by the Awarded Vendor.

Awarded Vendor to Comply with Laws:

- In the performance of this agreement, the Awarded Vendor shall abide by all existing laws, codes, rules, and regulations

set forth by all appropriate authorities having jurisdiction in the location where the work is to be performed.

- The Awarded Vendor shall not be required under this agreement to make other safety tests nor to install new

attachments as may be recommended or directed by insurance companies, Federal, State, Municipal, or Governmental

Authorities, nor to make any replacement parts of a different design subsequent to the date of this agreement, unless

PUR2526028 Rev. 06/12/2025

compensated for such installation.

Ownership of Equipment:

- The Awarded Vendor shall not at any time assume possession or control of any part of the equipment, but shall remain

the University’s exclusively as the owner thereof.

Price, Term, and Renewal:

- The University shall pay the Awarded Vendor monthly in arrears, Net 30, after receipt of proper invoice for the amount

owed for actual parts and services rendered in the previous month as well as 1/12th of the total cost bid by the Awarded

Vendor for work involving maintenance/testing and inspection of Fire Alarm systems (total of attachment A cost).

- The University shall forthwith pay all taxes lawfully imposed upon it with respect to this agreement. The Awarded Vendor

will forthwith pay all taxes lawfully imposed upon it with respect to this agreement. By this section, the University makes

no representation whatsoever as to the liability of exemption from liability of the Awarded Vendor to any tax imposed

by any Governmental Entity.

- The initial term of the agreement shall be from July 1, 2026 to June 30, 2027, and as mutually agreed by the University

and the Awarded Vendor, may be renewed up to two (2) additional one year periods.

Termination:

- The University and/or the Awarded Vendor reserve the right to cancel this agreement with thirty (30) days notice.

Special Conditions:

- No fire alarm system will be removed from service, except in cases of hazard to life, without clearance from the Louisiana

Tech University Physical Plant.

- When equipment is out of service for whatever reason, the Awarded Vendor will place signs of adequate size on that

equipment and at each entrance to the building indicating that the equipment is out of service. Any statement contained

hereto regarding the presence or absence of asbestos-containing materials is based on the best current information in

the University’s possession. Since asbestos was a commonly used construction material, asbestos-containing materials

may be encountered during the execution of work under this contract. The Awarded Vendor shall exercise extreme care

when demolishing, repairing or otherwise disturbing existing work. The Awarded Vendor shall cease work immediately

if suspected asbestos-containing materials are encountered in the work and notify the University in writing of each

incident. The University will cooperate with the Awarded Vendor and will perform all requisite testing to confirm the

presence or absence of asbestos-containing material for each reported incident. However, the University cannot

guarantee that the site of the work included under this contract is completely free from asbestos.

- Under no circumstances shall any asbestos containing material be installed under this contract. New materials shall not

contain asbestos in any form or quantity (i.e. zero asbestos.)

- The Awarded Vendor must notify the Louisiana Tech University Physical Plant, in writing, at least thirty (30) days prior

to the commencement of work, if the Awarded Vendor intends to use or store at the worksite any hazardous chemicals.

The Awarded Vendor must also furnish to the University a copy of the MATERIAL SAFETY DATA SHEET for each substance.

The purpose of this requirement is to allow the University to make this information readily available to the University’s

employees who may be in the vicinity of the worksite during the life of this contract. Note that this does not relieve the

Awarded Vendor of any duty to notify all individuals subject to hazardous chemical notification under Federal, State or

Local requirements.

- During the performance of work under this contract, the Awarded Vendor may elect to engage in activities, or to use

methods and materials, that result in fumes (including smoke) being generated and dispersed in occupied areas. In

addition to complying with all codes and ordinances indicated elsewhere in these specifications, the Awarded Vendor

shall perform his work in a manner that will minimize or completely eliminate the probability of such an occurrence.

However, if fumes of any nature are generated or released by the Awarded Vendor to the inside of a building, such

fumes shall be contained and exhausted from the spaces. If any Awarded Vendor-generated or Awarded Vendor-

released fumes spread to occupied spaces, the Awarded Vendor shall:

o Stop work causing fume generation or release

o Contact the Louisiana Tech University Physical Plant at 318-257-3267 (for information only)

o Determine the nature and extent of fume release

o Purge all areas of these fumes; clean up areas if fumes deposited dirt or particulate matter

PUR2526028 Rev. 06/12/2025

o Change work methods to eliminate fumes

o Continue working after steps one (1) thru five (5) have been accomplished

- The Awarded Vendor must schedule and control all work persons employed on the project. The Awarded Vendor shall

instruct all workers to prevent tracking dirt, paint, caulking material, etc, into building. Improper dress, loud or

unacceptable language and disruptive noises will not be allowed. All University campus properties and facilities are

Tobacco-Free.

Basis for Award:

The award for this solicitation will be made to the lowest, qualified vendor based upon the following calculations:

The total cost of Annual Inspections and Testing will be calculated by adding the bid cost for each building in Attachment A.

Normal Business Hours rate will be multiplied by one thousand five hundred (1500) hours. Outside of Normal Business Hours

rate will be multiplied by five hundred (500) hours. These hours (1500 and 500) are solely for calculation, evaluation, and

awarding purposes. Actual amounts paid to the Awarded Vendor may be higher or lower, depending on services needed and

actual hours spent on service calls. This information is listed in Attachment B.

The vendor’s total bid will be the total amount the Normal Business Hours multiplied by one thousand five hundred (1500) hours

and Outside of Normal Business Hours multiplied by five hundred (500) hours will be added to the total amount bid for annual

inspections and testing.

EXAMPLE:

Normal Business Hours rate of $25.00 x 1500 hours = $37,500.00

Outside of Normal Business Hours rate of $50.00 x 500 hours = $25,000.00

Total Cost of Annual Inspections and Testing Costs of $150,000.00

Example Bid is $37,500.00 + $25,000.00 + $150,000.00 = $212,500.00

The University reserves the right to reject any and all bids for any reason. The University further waives any informalities in the

bidding process. This solicitation will be awarded to a single vendor based upon the criteria above.

Vendors shall complete and sign the front page of this solicitation along with Attachment A, Attachment B, and Attachment C.

Failure to properly complete and return timely any of the aforementioned sections will cause your bid to be deemed as non-

responsive.

PUR2526028 Rev. 06/12/2025

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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