Project Information

Bid Title

Emergency Cleaning Services (Dormitories and Apartments)

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 22, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

50016-10354

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50016-10354	Emergency Cleaning Services (Dormitories and Apartments) RETURN ALL NECESSARY DOCUMENTS Original: 50016-10354	05/22/2026	06/01/2026 10:30:00 AM CT

Contact Information for Bid # 50016-10354

Department	++ University - Southern University at Baton Rouge
Section	Purchasing Department
Dept Code	50016
Contact	Mary Jane Spruel
Address	P.O. Box 9534 Baton Rouge, LA 70813
Phone	225-771-2800
Fax	225-771-2026
Email	maryjane_spruel@subr.edu

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1

Southern University and A&M College

Baton Rouge, Louisiana

Request for Proposal (RFP)

Emergency Cleaning Services

Dormitories & Apartments

Residential Housing

RFP # 50016-10354

All Times are Central Standard (CST)

PROPOSAL DUE: 10:30 AM-June 1, 2026

Proposal Release Date: May 22, 2026

Mandatory Pre-Bid Conference & Site Visit/Tour: May 26, 2026 @ 9:30 AM

Site Visit Location:

Mandatory Pre-bid Conference location:

Physical Plant Department

Benjamin H. Kraft Building

515 James L. Hunt Street

Southern University

Baton Rouge Campus

Site Telephone No. 225-771-4741 or 225-771-6241

2

Deadline for Inquiries by May 27, 2026 @ 2:00 PM

Submit inquiries to: Linda Antoine at

linda_antoine@subr.edu

Deadline to respond to inquiries by 2:00 PM on May 28, 2026

Deadline to submit bid: June 1, 2026 @ 10:30AM

Mail or Deliver all Proposals to:

Linda Antoine

Title: Director of Purchasing

PO Box 9534 or James J. Prestage Drive

JS Clark Administration Building Annex-1st Floor

Baton Rouge, LA 70813 Ph. 225-771-2804

Use link to submit bid online:

http://www.sus.edu/bidcertification Note:

Responses to inquiries/addenda are pasted on LAPAC (La State Procurement website) LAPAC

website: https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/Agency/outMain.cfm

It is the responsibility of the vendor to check LAPAC for addenda.

3

OVERVIEW OF THE PROJECT

The purpose of this Request for Proposals (RFP) is to solicit proposals with pricing to provide deep cleaning

twice a year or as needed for the Dormitories and Apartments located on the Southern University Baton

Rouge Campus (SU). This RFP is not to outsource the Southern University cleaning staff, but to provide

services as requested. Services means all labor (custodial, janitorial, and housekeeping), materials,

equipment, and supplies necessary to perform the work in accordance with the requirements defined

throughout this RFP.

INTENT

Based on this RFP, SU will elect to award a single, or multiple responsible contractors based on whose

proposal, conforming to this RFP, is most advantageous to the University, price and other factors

considered. SU reserves the right to issue multiple contracts or to separately procure individual

requirements that are the subject of the contract during the contract term, when deemed by the

University to be in its best interest.

SCOPE OF PROPOSAL

Southern University is seeking proposals from experienced and qualified Contractors for Custodial

Services that will provide maximum value through trained staff, enhanced technology, superior customer

service, streamlined processes, sustainability efforts and reasonable costs. SU requires a clean, safe, and

healthy environment for students, administration and staff at the campus. The scope of the services

required is detailed in the RFP document.

Financial considerations are important but will not be the sole determinant for the award. Within this RFP,

SU challenges the proposers to carefully study and research the unique aspects of campus life and to

submit unique proposals that demonstrate the ability to operate in a performance-based environment

and to maintain quality levels of work.

SU intends for this RFP to result in a contract for a period of (1) year with an option to renew for two (2)

additional years at the pricing and proposal information contained herein upon mutual agreement with

the Contractor.

Southern University maintains the right to cancel because performance is not up to

standard.

Scope of Work: Cleaning

Dormitories

Bethune Hall – 2 floors, 3 Stairwells, Lobby/2 Offices

• 59 Bedrooms

o 118 beds

o 118 closets

o 118 dressers w/drawers

o 59 ceiling fans

o 59 window AC units

• Shower room on each floor

o 4 shower stalls X 2 = 8

• Toilet room on each floor

4

o 7 toilet stalls X 2 = 14

• Sink room on each floor

o 10 sinks X 2 = 20

COST_$_____________________________

Boley Hall – 5 floors, 2 Stairwells, 2 elevators, Lobby/Office

• 60 suite areas

• 60 bathrooms

o 60 toilets

o 60 showers

o 60 sinks

• 240 bedrooms

o 240 beds

o 240 closets

o 240 desks

o 240 chairs

o 240 window AC units

COST____________________________________

Bradford Hall – 2 floors, 3 Stairwells, Lobby/Office/2 study rooms

• 63 Bedrooms

o 126 beds

o 126 closets

• 2 Communal Bathrooms on each floor X 2 = 4

o 20 shower stalls

o 8 sinks

o 4 mirrors

o 16 toilet stalls

o 4 urinals

COST____________________________________

Grandison Hall – 3 floors, 3 Stairwells, Lobby/Office/Study Room

• 57 bedrooms

o 114 beds

o 114 closets

o 114 chests

o 114 desks

o 114 chairs

o 57 sinks

• 6 communal Bathrooms

o 19 sinks

o 17 toilets

o 12 urinals

5

o 24 showers

o 19 mirrors

COST____________________________________

Reed Hall – 2 floors, 2 Stairwells, Lobby/Office

• 35 bedrooms

o 35 window units

o 35 ceiling fans

o 35 sinks

o 70 beds

o 70 closets

o 70 chests

o 70 desks

o 70 chairs

• 2 communal bathrooms

o 2 sinks X 2 = 4

o 4 toilet stalls X 2 = 8

o 4 shower stalls X 2 = 8

o 2 urinals X 2 = 4

COST________________________________________

White Hall – 2 floors, 2 Stairwells, Lobby/office

• 35 bedrooms

o 35 window units

o 35 sinks

o 70 beds

o 70 closets

o 70 chests

o 70 desks

o 70 chairs

• 2 communal bathrooms

o 2 sinks X 2 = 4

o 4 toilet stalls X 2 = 8

o 4 shower stalls X 2 = 8

COST___________________________________________

Camille Shade – 3 floors, elevator, Lobby/Office

• 47 Suites (188 bedrooms, 94 bathrooms)

o 376 beds

o 376 desks/chairs

o 47 tubs with shower (A/B bathrooms)

o 47 walk in showers (C/D bathrooms)

o 94 toilets

Commodity Codes

• NAICS 561720Janitorial Services

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