Project Information

Bid Title

Supervisory Control and Data Acquisition (SCADA) Hardware and Software Systems Update

Issuing Agency

City of Grand Haven

Location

Michigan

Published Date

Nov 11, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

November 11, 2025

Supervisory Control and Data Acquisition (SCADA) Hardware and Software Systems Update

Bids need to be received by 10:00 a.m. on Wednesday, December 17, 2025.

PDF File
SCADA Hardware and Software Systems Update Bid Package

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CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

Northwest Ottawa Water Treatment Plant

November 10, 2025

REQUEST FOR PROPOSALS FOR UPDATES TO THE NORTHWEST

OTTAWA WATER TREATMENT PLANT SCADA HARDWARE AND

SOFTWARE SYSTEMS

The City of Grand Haven shall accept bids for professional services to update the current

Supervisory Control and Data Acquisition (SCADA) Wonderware® software and the supporting

hardware package at the Northwest Ottawa Water Treatment Plant.

An on-site meeting with prospective contractors is required. Please email Eric Law, Water Plant

Superintendent – elaw@grandhaven.org to make arrangements.

Proposals must be delivered in a sealed envelope and will be accepted until 10:00 a.m. on

Wednesday, December 17, 2025, at the office of the City Clerk, 519 Washington Avenue, Grand

Haven, Michigan, at which time they will be publicly opened and read.

Proposals should include a detailed description of hardware and software systems, as well as

technical specifications on compliance with requirements listed herein. Essentially a statement of

understanding of scope and timeline.

Information regarding the service can be obtained at the office of the Water Plant Superintendent, 30

Sherman Avenue, Grand Haven, or by calling 616-847-3487, or online from the City’s Web site:

www.grandhaven.org.

The City Council of the City of Grand Haven reserves the right to reject any or all proposals and/or

waive any defect in proposals, and to accept any proposal which it shall deem to be in the best

interest of the City.

Eric Law - Superintendent

Northwest Ottawa Water Treatment Plant

End of Notice to Bidders Section

Page 1 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

Northwest Ottawa Water Treatment Plant

November 10, 2025

INSTRUCTIONS TO BIDDERS

1. SPECIAL CONDITIONS: Special conditions included in the Bid Document shall take precedence

over any provisions stipulated hereunder.

2. APPLICABLE LAWS: The revised code of the state of Michigan, Charter of the City of Grand

Haven, and all city ordinances insofar as they apply to the laws of competitive bidding, contracts, and

the purchases, are made a part hereof.

3. WORKMEN'S COMPENSATION: Insofar as Workmen's Compensation is concerned, the bidder

or contractor agrees to furnish, upon request, certified copies of policies and adequate certificates

pertaining thereto as evidence that bidder carries Workmen's Compensation Insurance.

4. INFRINGEMENTS AND INDEMNIFICATIONS: The bidder, if awarded an order or contract,

agrees to protect, defend, and save the City from harm against any demand for payment for the use of

any patent materials, process, article, or device that may enter into the manufacture, construction, or

form as part of the work covered by either order or contract. He/she further agrees to indemnify and

save the City harmless from suits or actions of every nature and description brought against it, for or

on account of any injuries or damages sustained by a party or parties, by or from any of the acts of the

contractor, his/her servants, or agents.

To this extent, the bidder or contractor agrees to furnish adequate Public Liability and Property

Damage Insurance, the amounts of which will be determined by the City whenever such insurance is

deemed necessary. When so required, the types and amounts of insurance to be provided will be set

forth in the Instructions to Bidders (See Item 21).

5. DEFAULT PROVISIONS: In case of default by the bidder or contractor, the City of Grand Haven

may procure the articles of services from other sources and hold the bidder or contractor responsible

for any excess costs occasioned thereby.

In case of an error by the bidder in making up a proposal, the City may reject such a proposal upon

presentation of a petition accompanied by a sworn affidavit of error which sets forth the error, the

cause thereof, and sufficient evidence to substantiate the claim.

6. PRICING: Project total is to include an itemized breakdown per unit and the cost of mobilization.

This must be specified in the Bid Document. In case of discrepancy in computing the amount of the

bid, the unit prices quoted will govern.

6.1. Itemizing the following is required

6.1.1. The costs associated with updated perpetual license for AVEVA Intouch SCADA software.

6.1.2. The costs associated with Hardware

6.1.3. The costs associated with Labor

Page 2 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

Northwest Ottawa Water Treatment Plant

7. QUANTITIES: When approximate quantities are stated, the City reserves the right to increase or

decrease the quantity as best fits its needs.

8. DELIVERY: Quotations should include all charges for delivery, packing, crating, containers, etc.

Unless otherwise stated by the bidder, prices quoted will be considered as being based on delivery to

the destination designated in the Bid Document and to include all delivery and packing charges.

9. SPECIFICATIONS: Unless otherwise stated by the bidder, the proposal will be considered as being

in strict accordance with the specifications outlined in the Bid Document.

References to a particular trade name, manufacturer's catalog, or model number are made for

descriptive purposes to guide the bidder in interpreting the requirements of the City. They should not

be construed as excluding proposals on other types of materials, equipment and supplies. However,

the bidder, if awarded a contract, will be required to furnish the particular item referred to in the

specifications or description unless a departure or substitution is clearly noted and described in the

proposal and approved by the City.

10. SAMPLES: Samples, when requested, shall be filed prior to the opening of bids and must be

furnished free of expense to the City and if not destroyed, will upon request be returned at the bidder's

expense.

11. TAXES: Contractor shall include and be deemed to have included in his bid and contract price,

Michigan State Sales and Use Taxes currently imposed by Legislative enactment and as administered

by the Michigan Department Treasury, Revenue Division, on the bid date. If the Contractor is not

required to pay or bear the burden, or obtains a refund or drawback in whole or in part of any

Michigan Sales or Use Tax, interest or penalty thereon, which was required to be, and was deemed to

have been, included in the bid and contract price, the contract price shall be reduced by the amount

thereof and the amount of such reduction, whether as a refund or otherwise, shall endure solely to the

benefit of the City of Grand Haven.

12. BID INFORMALITIES AND REJECTION: The City reserves the right to waive any

nonconformity, irregularity or informalities in any bid, to negotiate with the selected bidder, and to

award the bid in its determination of its best interest.

13. AWARD: Unless otherwise specified in the Bid Document, the City reserves the right to accept or

reject any item in the bid. Unless otherwise stated in the Bid Document, bidders may submit

proposals on any item or group of items, provided however that the unit prices are shown as

requested.

As soon as the Award is made, an order or contract document will be sent to the successful bidder for

execution and bond if necessary. If the contracts are not executed and returned to the City of Grand

Haven within 10 days of the date of sending, the Bid Surety, if required, will be declared forfeited as

liquidated damages.

A Bid Surety is not required for this project. EL – November 10, 2025

Page 3 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

Northwest Ottawa Water Treatment Plant

14. PAYMENTS: Partial payments may be made upon presentation of a properly executed claim

voucher, unless otherwise stated in the Bid Document. The final payment will be made by the City

when the materials, supplies or equipment have been fully delivered and accepted or the work

completed to the full satisfaction of the City. Increases in contract costs shall be approved in writing,

prior to excess expense being incurred. Approval of increases may require formal action by City

Council.

15. BIDDER'S SIGNATURE: Each proposal and bid surety form must be signed by the bidder with

his/her usual signature. All signatures should be complete full signatures.

Bids by partnership must be signed by one or more of the partners in the following manner: "John

Jones and James Smith, D.B.A., Smith Jones Company, by John Jones, a partner".

Bids by corporations must be signed with the names of the corporation, followed by the signature and

designation of the president, vice-president or person authorized to bind it in the matter.

16. SUBMISSION AND RECEIPT OF BIDS: Inquiries involving an expenditure exceeding the limits

established in the City Charter usually require advertising over a period of at least five (5) days prior

to the scheduled bid opening. Proposals of this nature are publicly read at 10 o'clock AM (unless

otherwise noted) on the date bids are scheduled to be received. Proposals to receive consideration

must be received prior to the specified time of opening and reading as designated in the Notice to

Bidders.

• Bidder must use the Proposal Form furnished by the City as none other may be accepted.

• The Proposal Form must be returned intact.

• Removal of any Proposal Form thereof may invalidate the bid.

Specifications and plans referred to in this bid document by reference only, need not be returned with

the Proposal Form, however, no excision of material physically incorporated in the bid document will

be permitted.

Bids are to be submitted in sealed envelopes and identified as requested in the Notice to Bidders.

Separate proposals must be submitted on each reference number and proposals shall be typewritten or

written in ink.

Proposals having any erasures or corrections thereon may be rejected unless explained or noted over

the signature of the bidder.

17. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS: No oral interpretation

will be made to any bidder as to the meaning of the bid and/or Contract Documents or any part

thereof. Every request for such an interpretation shall be made in writing to the City of Grand Haven.

Any inquiry received within a reasonable time prior to the date fixed for the opening of bids will be

given consideration. Every interpretation made to a bidder will be on file in the Clerks office of the

City of Grand Haven. In addition, copies will be kept on file at the City Clerk’s office and posted on

Page 4 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

Northwest Ottawa Water Treatment Plant

the City website. All bidders shall be bound by such interpretations whether or not received by the

bidders.

18. CHANGES AND ADDENDA TO BID DOCUMENTS: Each change or addenda issued in relation

to this bid document will be on file in the Clerks Office of the City of Grand Haven and posted on the

City website. It shall be the bidder's responsibility to make inquiry as to the changes or addenda

issued. All such changes or addenda shall become part of the contract and all bidders shall be bound

by such changes or addenda. Information on all changes or addenda issued will be available at the

City Clerk’s office and the City website.

19. MANDATORY PRE-CONSTRUCTION MEETING: Representatives of the successful bidder,

including the individual directly responsible for implementation of the work, will attend a pre-

construction meeting with representatives of the Northwest Ottawa Water Treatment Plant.

20. PROJECT COMPLETION: Every attempt to complete the project prior to May 15th, 2026 is

expected.

21. INSURANCE REQUIREMENTS: The Contractor will secure and maintain insurance during the

term of the contract from an insurance company authorized to do business in the State of Michigan that

will protect contractors and subcontractors and the City from all liability (public liability, personal

injury and property damage) claims which may arise from operations under the contract. The

Contractor may not start work until evidence of all required insurance has been submitted and

approved by the City. The contractor must cease work if any of the required insurance is canceled or

expires. Three (3) copies of Certificates of Insurance shall be submitted to be approved by the City

prior to the execution of the contract. The certificate shall specifically name the City as an additional

insured party. The certificates must contain the agreement of the insurance company notifying the

City in writing ten (10) days prior to any cancellation or material alteration of the policy. The

Contractor shall not allow any work under the contract to be performed by a subcontractor unless

evidence of similar insurance covering the activities of the subcontractor is submitted to and approved

by the City. The limits of insurance shall not be less than the following:

A. Workers Compensation Insurance in the amount required by Michigan Law.

B. General Liability:

Bodily Injury and Property Damage combined:

Each Occurrence

$1,000,000.00

Aggregate

$1,000,000.00

Personal Injury

$1,000,000.00

C. Automobile Insurance for Vehicles:

Bodily Injury Each Person

$1,000,000.00

Bodily Injury Each Accident

$1,000,000.00

Property Damage Each Accident $1,000,000.00

Page 5 of 12

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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