Project Information

Bid Title

Construction Manager as Advisor Services – Municipal Complex

Issuing Agency

Columbia city

Location

Illinois

Published Date

Jan 12, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Construction Manager as Advisor Services – Municipal Complex
Category:	Professional Services
Status:	Open
Additional Status Information:	RFQ – Qualifications Based Selection
Bid Recipient:	City of Columbia, Illinois

Description: The City of Columbia, Illinois is soliciting Statements of Qualifications from qualified firms to provide Construction Manager as Advisor (CMa) services for the design and construction of a new Municipal Complex. This solicitation is a Request for Qualifications (RFQ) and is not an Invitation for Bid. There will be no public opening or reading of responses. Interested firms must review the complete RFQ, including submission requirements and deadlines, available on the City’s website. Publication Date/Time: 1/12/2026 8:00 AM Publication Information: January 14, 2026 Republic-Times Closing Date/Time: 1/28/2026 1:00 PM Pre-bid Meeting: None scheduled. Contact Person: Mike Schneider, Quadrant Design, Inc. mschneider@quadrantdesign.com 618-939-0606 Download Available: Yes Qualifications: See RFQ for detailed qualification requirements. Special Requirements: None. Refer to RFQ. Related Documents: 2026 CMa RFQ - Columbia Municipal Center

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REQUEST FOR QUALIFICATIONS

Construction Manager as Advisor Services

City of Columbia, Illinois Municipal Complex

January 12, 2026

Services Overview

Quadrant Design has been retained by the City of Columbia, Illinois, to design and provide A/E

services for a new Municipal Complex at property bounded by DD Road / Eleven South Drive,

Old Bluff Road, and Sand Bank Road. An existing office building (former call center) at 11800

Old Bluff Road, completed in 2020, will be renovated to serve as City Hall. A one-story 9,450 sq.

ft. addition to the three-story, 35,000 sq. ft. building will contain the Columbia Police Station and

911 Dispatch Facility. The Columbia EMS Service will move into a newly constructed 8,400 sq.

ft. facility at the north end of this parcel along DD Road.

This RFQ is not an Invitation for Bid. There will be no public opening or reading of responses

received pursuant to this request. Responses will be evaluated on the basis of several factors

represented by the firm’s response to this RFQ.

Qualifications Submission

RFQ Submittals are due no later than 1:00 pm on Wednesday, January 28, 2026.

Douglas Brimm, City Administrator

Columbia City Hall

208 South Rapp Avenue

Columbia, Illinois 62236

Please submit two (2) bound copies and one electronic PDF format copy (on USB thumb drive or

CD-ROM) of the completed response in a sealed envelope or container addressed as listed

above.

Submittals should be prepared as standard 8-1/2” x 11” letter size and shall be limited to 50 pages.

Front and back covers, table of contents pages and any divider pages will not be counted if they

do not contain submittal information. The information should be submitted in a double sided,

readable, and/or bound in a book format.

Each submission must be delivered by the due date and time; documents received after the

established deadline will not be considered. Respondents are solely responsible for the loss, non-

delivery, or physical condition of documents sent by postal or courier/parcel service. Each firm is

responsible for the full cost and expense of their submission. Email or fax submittals will not be

accepted.

Tentative Selection Schedule

CM Request for Qualifications Issued

Request for Qualifications Advertised

End of Question Period

Submittals Due

Owner to Review Submittals & Negotiate Contract

January 12, 2026

January 14, 2026

1:00 pm Monday, January 26, 2026

1:00 pm Weds, January 28, 2026

through February 12, 2026

Respondent Questions & Addenda

The City of Columbia reserves the right to make clarifications, corrections, or changes to this RFQ

at any time prior to receipt of proposals. Columbia has selected Quadrant Design, Inc. as the

architect for this project. All questions, requests, or correspondence shall be directed to Mike

Schneider at Quadrant Design, Inc. (mschneider@quadrantdesign.com or 618.939.0606).

Construction Manager / Advisor RFP

City of Columbia IL Municipal Center

January 12, 2026

page 2

Any responses to questions and any changes to this RFQ, will be issued in writing as an

addendum. Firms intending to submit a response to this RFQ should register with the Architect to

be included on the addendum distribution list. Verbal or other clarifications not included in the

Addenda are invalid and are non-binding. Elected officials and staff of City of Columbia are not

familiar with all requirements of the RFQ.

Do not contact City of Columbia staff or elected officials with questions about the RFQ

requirements or project scope of work. Firms who do so may be disqualified from consideration.

Requests for project site meetings will be respectfully declined.

General Information & Freedom of Information Act

Respondents are advised to review all sections of this RFQ carefully, and to follow instructions

completely. Failure to make a complete submission as described elsewhere herein may result in

rejection of your submittal. Responses which depart from or materially alter the terms,

requirements, or scope of work defined by this Request will be rejected as being ‘non- responsive’.

Responses to this RFQ will be a public record and subject to disclosure, subject to applicable

exemptions, under the Illinois Freedom of Information Act, 5 ILCS 140, et. Seq. (“Act”) after the

potential award of a contract. Firms are advised that Section 7(1) (g) of that Act exempts the

following information from disclosure: Trade secrets and commercial or financial information

obtained from a person or business where the trade secrets or commercial or financial information

are furnished under a claim that they are proprietary, privileged, or confidential, and that

disclosure of the trade secrets or business, and only insofar as the claim directly applies to the

records requested. Firms that desire to have portions of their proposals considered for this

exemption should identify those portions accordingly.

General Terms and Conditions

This RFQ does not commit the Owner to pay any costs incurred in response preparation or in

anticipation of a contract. This RFQ does not commit the Owner to enter into a contract. The

Owner reserves the right to award one, more than one, or no contract(s) in response to this RFQ.

The Owner reserves the right to waive informalities and irregularities in the responses received.

The Owner also reserves the right to terminate this RFQ, and reissue a subsequent solicitation,

and/or remedy technical errors in the RFQ process.

The Contract, if awarded, will be awarded to the Respondent(s) whose firm and/or team is

deemed most advantageous to the Owner, as determined by the selection committee, upon

approval of the City of Columbia City Council.

The Owner reserves the right to contact any Respondent for clarification, interviews, or to

negotiate if such is deemed desirable by the Owner.

The purpose of this Request for Qualifications is to identify an experienced firm with the best

combination of qualifications and services, to develop the program efficiently and effectively with

respect to time and cost.

Project Information

Existing Building:

The ground floor of 11800 Old Bluff Road will be renovated to contain public spaces needed in

City Hall such as Council Chambers, Business Offices, and non-essential police functions.

Construction Manager / Advisor RFP

City of Columbia IL Municipal Center

January 12, 2026

page 3

There is no construction work anticipated on the Second Floor. This area will be developed

under a future project.

The Third Floor will have l imited construction needed. Existing offices will be assigned to

departments and officials.

First Floor Addition:

The First Floor Addition will be an IBC Risk Category 4 structure with Police & Dispatch functions.

The addition will be structurally independent from the original building.

Functions in the first-floor addition include a Public Lobby with connections to City Hall, Police

Department offices, Locker Rooms, 9-1-1 Dispatch Office spaces, Police Department processing,

Holding Cells, Interview Rooms, Data Center, and Evidence Processing. A drive-through

Sallyport connects to the South and North parking lots. A Safe Room and Safe Baby Drop-Off

space are located near the new south entrance.

The addition includes storm shelter construction around Dispatch, Detectives, Processing, and

Holding Cell areas.

Since the addition must continue in full operation, even if the office functions are closed by

weather event, services to the addition must not depend on infrastructure inside the office building

for functionality:

1. An additional electric service will be located in the addition, not dependent upon existing

service in City Hall.

2. A separate transfer switch and whole building generator will be needed unless the existing

generator is oversized and can accommodate both buildings. Regardless, a separate

transfer switch will be required.

3. The existing water service meter vault is immediately East of the addition. To the greatest

degree possible, use the existing infrastructure outside the building footprint to serve both

structures.

4. The existing sanitary sewer runs westward toward Old Bluff Road from the office building.

The Police Department addition will connect to the same lateral or main along the West

side of the property.

5. The existing office building utilizes VRF mechanical systems. Similar systems are

anticipated in the new construction. Several different zones will be required, especially

between “typical” staff areas and those normally occupied by officers wearing full uniforms,

including vests.

EMS Facility:

6. The EMS facility will be constructed within the existing parking lot footprint at the North

end of this property. Emergency vehicles will pass through the Equipment Bay from south

to north, exiting onto Eleven South Drive.

7. The EMS Facility includes Offices, Training Room, Day Room & Kitchen, Fitness Room,

six Bunk Rooms, three individual Restrooms with showers, Laundry Room, Med Storage

space, and an Apparatus Bay for six vehicles.

8. The Training Room and Decon Room will be developed as a Storm Shelter required by

IBC.

9. A covered patio will be developed East of the Day Room.

10. This structure is anticipated to be a slab on grade structure with overhead services.

Structural systems could be light gauge steel framing and bar joists or wood framing and

trusses but that has not been confirmed at this time.

11. Ameren is currently upgrading power and gas service to the area due to a new hotel

Construction Manager / Advisor RFP

City of Columbia IL Municipal Center

January 12, 2026

page 4

immediately North of this site. Sewer line runs along DD Road / Eleven South Drive and

the water main will be extended from Old Bluff Road eastward to this site.

12. We anticipate fire sprinkler system in the EMS building. MEP systems will be developed

with the consulting engineer and architect. Bunk Rooms will require their own thermostats

and other spaces may also. Alarm systems will include tone notification of dispatch

calls. Apparatus Bay will include heat tubes, power reels, floor drains, washing hoses,

ventilation, compressed air lines, etc.

Quadrant Design is engaging consulting engineers as part of the overall A/E team.

Kreher Engineering – Structural

Case Engineering – MEP-FP

Millennia Professional Services – Civil and Survey

Geotechnical Engineer to be determined

Note: Quadrant Design, Millennia, & Kreher designed the existing 11800 building to be

converted to City Hall. Quadrant Design has engineering submittals from the existing

design-build MEP-FP systems in this building.

Construction work must comply with applicable laws, codes, and public procurement procedures

including the payment of prevailing wages by all contractors working on public work projects and

documentation via certified payroll forms. Construction contracts must comply with the Illinois

statutory requirements regarding labor, including equal employment opportunity laws.

A schematic diagram of the proposed project is included in this document. The Construction

Manager chosen to team with the City of Columbia and Quadrant Design will help refine the

project schedule to attain the best value for the Owner, aligning the proposed scope of work with

the available funds and developing a construction activity sequence which maintains safety and

effective operations at each site.

CM Scope of Services

1. Pre-Construction Phase Services

Administration: The construction manager (CM) shall attend and participate in all

design phase team meetings once engaged. The CM shall prepare a site logistics and

utilization plan for review by the Owner.

Scheduling: Develop a detailed master project schedule immediately upon award. This

schedule should be developed using a computerized scheduling program to facilitate

easy updates and adjustments. The schedule will include all phases and individually

staged projects to achieve the final facility the work: program development, design,

bidding, City Council approval of the contracts and all construction activities through

close out of the project.

• Provide a sample work product of the schedule in the proposal.

Critical Path Items: At each stage of project development, identify “long lead” or other

items difficult to obtain in current procurement environment. Plan for these items to

maintain uncompromised project schedule.

Cost Estimating: The CM shall provide the following cost estimates:

100% Schematic Design Drawings

100% Design Development Document

50% & 75% Construction Documents

o Include a listing of allowance items including non-construction items (like

Construction Manager / Advisor RFP

City of Columbia IL Municipal Center

January 12, 2026

page 5

furniture) needed for a complete facility in each estimate.

o Provide a sample work product of the estimate in the proposal

Design Consultation, Document & Constructability Review: Review questions

regarding economic and constructability of various details and systems as asked by the

design team and observed by the CM staff during review of progress design drawings.

2. Bid and Permit Phase Services:

Bid Packages: Create bid package descriptions and bid forms from one set of drawings

as needed to create multiple prime contracts to lead to a cohesive complete project

construction cost. Repeat this process if required for multiple projects to complete the

overall work. The Construction Manager shall act as the Coordinating Contractor, even

if they do not self-perform construction activities.

Solicit Bids: Assist the Owner in publicly advertising and soliciting competitive bids

from qualified fixed price proposals for work. Directly contact potential bidders and

confirm multiple bids will be received. Attend a public bid opening at City Hall for each

bid package. If there are less than three bids received for any package, do not open

bids for that package; repeat solicitation with new bid date.

Evaluate Bids: Assist the Owner and Architect in identifying the lowest qualified

proposals. Recommend a full slate of firms needed to accomplish the scope of work. If

value engineering is required to maintain project budgets, identify options and work with

the Owner, Architect, and bidders to bring the project scope back to an affordable level.

Prepare Contracts for Construction: Quadrant Design will provide AIA standard forms

of Agreement for the CM to complete with project data. City of Columbia will execute

contracts for each bid package.

3. Construction Phase Services:

General Administration: Maintain a competent full-time field staff of sufficient size to

administer the work of the project, coordinate, and supervise the work. The CM shall

conduct weekly meetings with the project team and all trade contractors and prepare

and distribute meeting minutes for all parties. Throughout construction activity, conduct

MEP coordination meetings as necessary to facilitate effective placement of system

components and avoid field conflicts. Maintain a construction site office inside the

existing building for meetings and project administration tasks throughout the project.

Contractor, may at their expense choose to use a mobile office trailer for this use.

Periodic Site Clean Up: Provide staff to clean debris from the project site on a regular

basis to maintain safe and efficient construction site and adjacent outdoor spaces.

Include service to final cleanup project area upon date(s) of substantial completion.

Reporting/Communication: Prepare and distribute weekly detailed project reports

updating the Owner with cost, schedule, safety, quality, and other pertinent project facts.

Maintain a daily log of construction activities and photographic log of the projects'

progress.

Develop and maintain computerized information management systems to monitor costs,

requests for information, change order status, submittals, and all other project

information.

Hold weekly informational meetings with the Architect and Owner’s personnel to provide

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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