Project Information

Bid Title

Request for Proposal 4x4 EV, Hybrid, or Gas Truck

Issuing Agency

Town of Hartford

Location

Vermont

Published Date

May 4, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal 4x4 EV, Hybrid, or Gas Truck
Category:	Public Works
Status:	Open

Description: Town of Hartford, Vermont Hartford Water Department Request for Proposal 4x4 EV, Hybrid, or Gas Truck CONTACT: Matthew Terry, Chief Water Operator Town of Hartford Water Department 173 Airport Road White River Junction, Vermont 05001 Phone: (802) 299-1674 Email: For security reasons, you must enable JavaScript to view this E-mail address. BID DEADLINE: May 28th, 2026 @ 11:00am INTRODUCTION The Town of Hartford Water Department is requesting sealed bids for the purchase of a 4x4 single rear wheel, EV/Hybrid/Gas truck. Availability of desired truck will be taken into account when accepting a bid. Due to supply and demand issues, the span has widened to multiple size vehicles. Please provide a bid, if possible, for a truck(s) in each of the categories (EV/Hybrid/Gas). Vendors may send in multiple bids depending on the availability of vehicles. TRADE IN VEHICLE The Town of Hartford Water Department will be trading in a 2015 Ford F-150 4x4 with 80,095 miles on the odometer as of 4/30/2026. This vehicle is currently being used with a valid inspection sticker. Read the full Request for Proposal (PDF). GENERAL INFORMATION Proposals shall be submitted in a sealed envelope with the vendors name, address and phone number. Proposals received after May 21st, 2026, shall not be accepted. Proposal packages are to be delivered to: Town of Hartford Attn: Jeremy Delisle Town of Hartford Water Department 171 Bridge Street White River Junction, VT 05001 CLEARLY MARKED AND SEALED ENVELOPE “4x4 EV, HYBRID, OR GAS TRUCK” Publication Date/Time: 5/4/2026 12:00 AM Closing Date/Time: 5/28/2026 11:00 AM Related Documents: 2026 RFP for EV, Hybrid, Gas Truck

Attachment Preview

Town of Hartford, Vermont

Hartford Water Department

Request for Proposal

4x4 EV, Hybrid, or Gas Truck

CONTACT:

Matthew Terry, Chief Water Operator

Town of Hartford Water Department

173 Airport Road

White River Junction, Vermont 05001

Phone: (802) 299-1674

Email: mterry@hartford-vt.org

BID DEADLINE:

May 28th, 2026 @ 11:00am

INTRODUCTION

The Town of Hartford Water Department is requesting sealed bids for the purchase of a 4x4 single rear

wheel, EV/Hybrid/Gas truck. Availability of desired truck will be taken into account when accepting a

bid. Due to supply and demand issues, the span has widened to multiple size vehicles. Please provide a

bid, if possible, for a truck(s) in each of the categories (EV/Hybrid/Gas). Vendors may send in multiple

bids depending on the availability of vehicles.

TRADE IN VEHICLE

The Town of Hartford Water Department will be trading in a 2015 Ford F-150 4x4 with 80,095 miles on

the odometer as of 4/30/2026. This vehicle is currently being used with a valid inspection sticker.

PURCHASE ITEM

A compact or ½ ton EV/Hybrid/Gas vehicle that meets the following requirements.

• Color of the cab is preferred yellow, but white is acceptable. If possible, please provide a price

option for yellow or white

• Power windows

• Reverse camera

• Magnum headache rack with light package to include backup light, 2 strobe lights, front and rear

strobe lights. If EV, provide secondary battery for extended idling/strobe use.

• Running boards

• 120 volt power inverter with outlet in cab or somewhere on truck

• Bluetooth capable

• Towing package and tow mirrors

• Extended range for EV vehicles – Provide expected range

• Extended warranty options listed after the final price with current warranty included in bid

GENERAL

1) Product bid under this proposal shall be new or a new standard production model of the latest

design and in current production.

2) Bidders shall supply latest printed specifications, literature and warranty information on

equipment proposed in their bid.

3) All accessories and features, both standard and as noted in these specifications, shall be

furnished, installed and operational upon delivery.

4) Vehicle shall be completely Vermont inspected and serviced by vendor prior to delivery.

5) Vendor shall supply a repair and service manual parts manual, operator’s manual and

accessories manual.

6) The manufacturer’s standard warranty is to be furnished with the new vehicle.

7) Price to include complete assembly and delivery to the Town of Hartford. Please include with

your proposal a description of vendor and product manufacture warrantees.

PRODUCT SELECTION & EVALUATION CRITIA

The Town reserves the right to:

1. accept or reject any or all Bids in whole or in part and to accept other than the lowest price

proposal;

2. amend, modify, or withdraw this Request for Bids;

3. require supplemental statements or information from bidders;

4. extend the deadline for responses from bidders;

5. waive or correct any irregularities in Bids received;

6. negotiate separately with one or more competing bidders;

7. award the bid deemed in the best interest of the Town;

8. all bids upon submission become the property of the Town.

The following criteria, as a minimum, will be used to evaluate proposal:

1. Product availability for purchase and delivery

50%

2. Vendor performance record

20%

3. Product proposed met or exceed specifications

10%

4. Total Cost

5%

5. Clarity of the proposal submitted

5%

6. Description of vendor / product and guarantees

5%

7. Customer satisfaction reviews on quality of vehicle 5%

GENERAL INFORMATION

Proposals shall be submitted in a sealed envelope with the vendors name, address and phone number.

Proposals received after May 21st, 2026, shall not be accepted. Proposal packages are to be delivered to:

Town of Hartford

Attn: Jeremy Delisle

Town of Hartford Water Department

171 Bridge Street

White River Junction, VT 05001

CLEARLY MARKED AND SEALED ENVELOPE “4x4 EV, HYBRID, OR GAS TRUCK”

X

Signature of Vendor

X

Print Full Name

X

Title

X

Address

X

Phone Number

X

Email

Pricing

Vehicle type

Cost ($)

(EV, Hybrid, gas and

½ ton or compact)

EV Range

(miles) If

applicable

Warranty

(months)

Extended

Warranty

Available?

Extended warranties _________ Miles __________months $_______________

Extended warranties _________ Miles __________months $_______________

Extended warranties _________ Miles __________months $_______________

Extended warranties _________ Miles __________months $_______________

Extended warranties _________ Miles __________months $_______________

Comments:____________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

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