Project Information

Bid Title

BCSD ELOP Afterschool Elementary Sports Program RFQP #26-02-01

Issuing Agency

Bakersfield City School District

Location

California

Published Date

Feb 18, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BCSD ELOP Afterschool Elementary Sports Program RFQP #26-02-01

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BAKERSFIELD CITY SCHOOL DISTRICT

EDUCATION CENTER – 1300 BAKER ST. – BAKERSFIELD, CA - 93305

REQUEST FOR STATEMENTS

OF QUALIFICATIONS AND

PROPOSALS FOR:

Expanded Learning Opportunity Program (ELOP)

Afterschool Elementary Sports Program

RFQP No. 26-02-01

David West, Director of Purchasing

1300 Baker Street

Bakersfield, CA 93305

February 18, 2026

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REQUEST FOR STATEMENTS OF QUALIFICATION AND PROPOSALS FOR

ELOP AFTERSCHOOL ELEMENTARY SPORTS PROGRAM

I. NOTICE OF RFQP

The Bakersfield City School District (“District”) is issuing this Request for Statements of

Qualification and Proposals (RFQP) to solicit Statements of Qualifications from experienced and

qualified vendors interested in providing a comprehensive ELOP Afterschool Elementary Sports

Program for all 32 elementary school sites listed in Appendix A.

The District seeks to engage a vendor that demonstrates a high level of knowledge, experience,

and capability in delivering high-quality, standards-aligned, afterschool sports for TK-6th grade

students, including English Learners (“EL” students) and Special Education students.

The District intends to select one vendor that can meet or exceed the needs and requirements

specified herein. If you are equipped to serve students in grade TK-6th, English Language (EL)

students, Special Education students, and have successfully provided such a program for school

districts of similar size and student population, please describe this in your proposal. Qualified

respondents are invited to submit their proposal in a sealed envelope no later than 11:00 a.m. on

Wednesday, March 18, 2026, to the following address:

Bakersfield City School District

RFQP: ELOP Afterschool Elementary Sports Program

Attn: Purchasing Director

1300 Baker St.

Bakersfield, CA 93305

This Request for Statement of Qualification and Proposal shall not be construed to create an

obligation on the part of the District to enter into a contract with any firm or individual. This request

is an informal solicitation of proposals only. The District reserves the right to reject any or all

proposals or to waive any irregularities or informalities in any proposal during the evaluation

process without obligation to any firm responding to this announcement. Statements and other

materials submitted will not be returned.

No Proposer may withdraw his or her proposal for a period of one hundred twenty (120) days after

the date and time set for the proposal opening.

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II. GENERAL INSTRUCTIONS AND REQUIRED INFORMATION

1. NAME OF COMPANY: Proposers shall specify the name or legal entity of their company

and/or any fictitious name under which business is conducted. Proposals must be submitted under

the correct name of the company and signed by an authorized representative of the firm.

2. PROPOSER'S RESPONSIBILITY: Before submitting a proposal, Proposers shall carefully

examine the scope of work and the forms of other contract documents. Vendors shall fully inform

themselves as to all existing conditions and limitations and shall include in the proposal a sum to

cover the cost of all items included in the scope of work. No allowance will be made because of a

lack of such examination or knowledge.

3. EXAMINATION OF DOCUMENTS: If a Proposer discovers any ambiguity, conflict,

discrepancy, omission, or other error in the RFQP, the Proposer shall, before the date scheduled

for submission of proposals, notify the District of such error in writing and request clarification or

modification of the document. Modifications will be made by addenda. Such clarification shall be

given by written notice to all parties who have furnished an RFQP for bidding purposes without

divulging the source of the request. The District's decision shall be final in any matter on the

interpretation of documents.

4. ADDENDA OR MODIFICATION OF RFQP RESPONSE: The District may modify this RFQP

before the date scheduled for submission of proposals by the issuance of an addendum to all parties

who received the RFQP to submit a proposal. The addenda shall be numbered consecutively as a

suffix to the RFQP reference number. Questions regarding this RFQP may be submitted by email

no later than 10:00 a.m., March 4, 2026, to the following email address: westd@bcsd.com. If

applicable, an addendum with a summary Q&A will be posted to the District website by March

11, 2026, at the following link: https://www.bcsd.com/Page/435

5. ACCEPTANCE OR REJECTION OF BIDS: The Board of Education reserves the right to

reject any and all proposals, or any or all items of any proposals, or waive any irregularity on any

proposal, or to make awards based on the proposal or proposals it deems most economical to the

District and most desirable for its operational program.

6. DISPOSITION OF PROPOSALS: All materials submitted in response to the RFQP will become

the property of the District and will be returned only at the District's option and the Proposer's

expense. The original copy shall be retained for official files and will become a public record after

the date and time for proposal submission, as specified. However, confidential financial

information submitted in support of the requirement will be redacted upon request at the time the

proposal is submitted.

7. ASSIGNMENT/FINANCING: The awarded vendor shall not assign or transfer by operation

of law or otherwise any or all of its rights, including the right to receive payment, burdens, duties,

or obligations without the prior written consent of the District and the surety on the Contract bonds

(if applicable).

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8. FORCE MAJEURE CLAUSE: The parties to the agreement shall be excused from performance

during the time and to the extent that they are prevented from performing by an act of God, fire,

strike, loss, accident, or any other cause beyond the control of the parties provided that satisfactory

evidence is presented and the failure to perform is not due to the fault or neglect of the Proposer.

9. FEDERAL OR STATE REGULATIONS: The Proposer's proposal and any Contract entered

into are subject to all applicable statutes of the Projected States or of the State and all applicable

regulations and orders of the Federal or State governments now in effect or which shall be in effect

during the period of such Contract.

10. INDEPENDENT CONTRACTOR: In the performance of the services, duties, and obligations

assumed by the awarded vendor, it is mutually understood and agreed that the vendor, including

any and all of the vendor's officers, agents, and employees, will at all times be acting and

performing in an independent capacity and not as an officer, agent, servant, employee, joint

venture, partner, or associate of the District.

Vendor agrees that any and all persons performing any services and/or work whatsoever

contemplated by this Contract and/or related or incidental thereto shall be an employee of the

vendor, and the vendor shall, by way of example but not by way of limitation, withhold federal

and state income taxes, as well as the required employee social security contribution of each, said,

persons.

The vendor shall comply with all regulations regarding employees, and the vendor shall pay and/or

contribute its required share as the employer of said persons. The vendor acknowledges the fact

that it is an independent Contractor and is in no way to be construed as an employee of the District,

nor are any of the persons employed by the Contractor to be so construed.

11. HOLD HARMLESS CLAUSE: The Contractor shall hold harmless and indemnify the District

and the Board of Education, its officers, and employees from every claim or demand which may

be made by reason of:

(a) Any injury to person or property sustained by the Contractor or by any person, firm, or

corporation, employed directly or indirectly by them upon or in connection with his

performance under the Contract, however, caused, unless such injury is caused by the

negligence or willful misconduct of the District.

(b) Any injury to person or property sustained by any person, firm, or corporation, caused

by any act, neglect, default, or omission of the Contractor or of any person, firm, or

corporation, indirectly employed by them upon or in connection with his performance

under the Contract.

(c) Any liability that may arise from the furnishing or use of any copyrighted

composition, or patented invention, under this Contract. It is the intent of the District to

adhere to the provisions of the copyright laws; this hold harmless clause shall not apply to

any claim by the Contractor that the District has infringed a patent or copyright of the

Contractor.

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(d) The Contractor, at its own expense and risk, shall defend any legal proceeding that

may be brought against the District or the Board on any such claim or demand, and satisfy

any judgment that may be rendered against the District or the Board therein. With respect

to claims of patent or copyright infringement, the District agrees to give the Contractor

notice of any such claim and to fully cooperate with the Contractor in the defense and all

related settlement negotiations.

12. INVOICE AND PAYMENTS:

All invoices must be sent to the following address below:

BAKERSFIELD CITY SCHOOL DISTRICT - ACCOUNTS PAYABLE

1300 Baker Street, Bakersfield, CA 93305, Tel No: (661) 631-4600

All invoices submitted for payment must include the District Purchase Order (P.O.) Number and

be under the same firm name as shown on the P.O./Contract. Late payment by the District shall

not constitute a material breach of any Contract awarded hereunder.

13. EQUAL EMPLOYMENT OPPORTUNITY: In connection with the execution of this

Contract, the Contractor will not engage in, nor permit such unlawful discrimination in the

employment of persons because of the race, religious creed, color, national origin, ancestry,

physical disabilities, mental disability, medical condition, marital status, sex, age, or sexual

orientation of such persons.

14. DRUG/ALCOHOL/TOBACCO-FREE WORKPLACE: The Contractor shall maintain a drug,

alcohol, and tobacco-free workplace in accordance with the California Government Code.

15. NON-COLLUSION: Each proposal must be submitted with a fully completed Non-Collusion

Affidavit on the District=required form form provided herein.

16. ATTORNEY FEES: If either party files an action or brings any proceeding against the other

arising out of the Contract, the prevailing party shall be entitled to recover as an element of the

costs of the suit, and not as damages, reasonable attorneys' fees in such an amount as the court may

adjudge reasonably. The "prevailing party" shall be the party who is entitled to recover its costs of

the suit, whether or not the suit proceeds to final judgment. The party not entitled to recover its

costs shall not recover the attorneys' fees. No sum for attorney’s fees shall be counted for

calculating the amount of judgment for purposes of determining whether a party is entitled to its

costs or attorneys' fees.

17. PRICING: All pricing quoted herein shall remain firm through May 21, 2027. Price increases

may not exceed the 5% aggregate annually after the initial year. A price increase, if exercised,

shall be fully justified by the vendor and proved by a test of the market and/or submission of

documents from the manufacturer. At no time shall an increase exceed five (5) percent. In the

event that the market conditions change resulting in a price decrease, it is expected that the

successful bidder shall pass those savings onto the District.

18. FEDERAL CERTIFICATIONS: Proposer agrees to comply with, and be bound by, and assist

the District in ensuring compliance with, 2 CFR Section 200.322, as applicable. 2 CFR Section

200.322 requires the bidder to provide a preference for the purchase, acquisition, or use of goods,

products, or materials produced in the United States (including but not limited to iron, aluminum,

steel, cement, and other manufactured products), to the greatest extent possible. This includes the

initial melting stage through the application of coatings for iron/steel and for manufactured

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