Project Information

Bid Title

SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)

Issuing Agency

San Diego County

Location

California

Published Date

May 21, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM013239

Original Source

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Bid Documents

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Project Description

RFx Name:	BPM013239
RFx Begin Date (UTC+0):	SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Janitorial equipment
Solicitation Code:	5/21/2026 4:15:00 PM
Lot #:	5/29/2026 5:00:00 PM
Round #:	07 d 08 h 41 min 47 s

RFx General Information

Code BPM013239

RFx Name SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)

Lot # 1

Round # 1

RFx Begin Date 5/21/2026 4:15:00 PM

RFx End Date 5/29/2026 5:00:00 PM

Summary

Contact Teresa  Villegas | Procurement Specialist Phone: 858-357-5634 E-mail: TERESA.VILLEGAS@SDCOUNTY.CA.GOV

Q&A Start Date (M/d/yyyy) 5/21/2026 4:15:00 PM

Q&A End Date (M/d/yyyy) 5/27/2026 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFQ - SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL) RFx Commercial Documents (Approved) rfq_13239__smartflow_promist_dura_ulv_spray_equipment_or_equal.pdf 5/21/2026 4:13:33 PM 5/21/2026 4:13:22 PM 1 Record(s)

Attachment Preview

ALLEN R. HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367

FAX (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

REQUEST FOR QUOTES (RFQ) 13239

DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY

SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)

May 21, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing two Smartflow Pro-Mist Dura ULV

spray equipment (or equal).

2. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To

see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

3. The Contracting Officer for this solicitation is Teresa Villegas, Procurement Specialist,

Teresa.Villegas@sdcounty.ca.gov

4. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an

addendum for changes to the Questions due date, or Quote due date.

Event Description

Questions due

Quotes due

Date and Time (San Diego Time)

May 27, 2026, prior to 5:00 p.m.

May 29, 2026, prior to 5:00 p.m.

5. Questions:

5.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation

of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

5.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

6. Table of Contents:

A. Key Information

B. RFQ Instructions and Rules

C. Submittal Items

D. Required Forms

E. Statement of Work

F. Payment Schedule

G. Draft Agreement

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s

responses to Questions, any other information posted on BuyNet, and any diligence material made available by

the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to

contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates,

Offerors must select “Participate in RFx” for this solicitation in BuyNet.

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13239

DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY

SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department

of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may

submit the version of a form in place as of the date of the posting of this RFQ or any later version

thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before

the Date and Time listed in Schedule.

1.3.1.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with

either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such

submissions with the RFQ number on the outside of the packaging. Please use this method only if

unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the

Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for

Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than

signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each

exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall

be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to

disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY”

exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from

disclosure pursuant to the California Public Records Act, including PI (Personal Information),

PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from

disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is

needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY”

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13239

DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY

SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)

4.2.5.

exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’

exhibit for staff Social Security numbers”).

If the County determines that a submission improperly designates information as confidential or

proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the

submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other

appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the

California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance,

availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,

environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or

services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant

information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s

proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant

information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall

total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any

reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its

respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than

those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete,

including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is

subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to

the County’s requirement to determine that the services can be provided more economically and efficiently by

an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves

the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related

documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required,

including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,

information that can be obtained during a site visit (including verification of measurements, conditions, and

other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or

other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any

diligence material or other information provided by the County or any of its agents, representatives, contractors,

or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or

may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral

responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer,

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13239

DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY

SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)

agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as

explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its

officers and employees (including consultants working on or assisting with this procurement), related to this

RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise

authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any

other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any

improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for

contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole

determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may

be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with the

County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors,

or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact

with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract

with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of

Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the

governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers,

principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of

subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of

service to be performed by the contract; or, (ii) participated in any way in developing the contract or its

service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve

as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work

under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or

ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these

provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form

590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment

from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit

new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If

Offeror has already received a waiver or a reduced withholding response from the State of California and the

response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit

the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13239

DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY

SMARTFLOW PRO-MIST DURA ULV SPRAY EQUIPMENT (OR EQUAL)

websites, listed below, for tax forms and relevant information regarding non-resident withholding, including

waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak

with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov

https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-

2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The

P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must

appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

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