Project Information

Bid Title

Dental Services at Wilder Youth Development Center (WYDC)

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

Apr 20, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 35910-15706

Original Source

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Bid Documents

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Project Description

Document ID & Hyperlink:	RFQ 35910-15706
Event Start - Response Due:	04/20/2026 05/19/2026
Event Name:	Dental Services at Wilder Youth Development Center (WYDC)
Last Updated:

Attachment Preview

12-18-25 RFQ

STATE OF TENNESSEE

CENTRAL PROCUREMENT OFFICE

REQUEST FOR QUALIFICATIONS

FOR

DENTAL SERVICES AT WILDER YOUTH DEVELOPMENT CENTER (WYDC)

RFQ # 35910-15706

TABLE OF CONTENTS

SECTIONS:

1. Introduction

2. RFQ Schedule of Events

3. Response Requirements

4. General Information & Requirements

5. Procurement Process & Contract Award

ATTACHMENTS:

A. Technical Response & Evaluation Guide – Mandatory Requirement Items

B. Technical Response & Evaluation Guide – General Qualifications &

Experience Items

C. Technical Response & Evaluation Guide – Technical Qualifications,

Experience & Approach Items

D. Statement of Certifications & Assurances

E. Reference Questionnaire

F. Pro Forma Contract

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12-18-25 FA

1.

INTRODUCTION

The State of Tennessee, Central Procurement Office, hereinafter referred to as “the State,”

issues this Request for Qualifications (“RFQ”) to define mandatory goods or services

requirements; solicit responses; detail response requirements; and, outline the State’s process for

evaluating responses.

Through this RFQ or any subsequent solicitation, the State seeks to buy the requested goods or

services and to give ALL qualified respondents the opportunity to do business with the state as

contractors or subcontractors.

1.1. Statement of Procurement Purpose

The Department of Children’s Services will procure a contract for Dental Services at John S.

Wilder Youth Development Center (WYDC) in Somerville, Fayette County, TN. The selected

vendor shall provide eight (8) hours per week of on-site Dental Services. The dental team shall

consist of a dentist, dental hygienist, and dental assistant.

1.2. Notice of Intent to Respond

Before the Notice of Intent to Respond Deadline detailed in RFQ § 2, Schedule of Events,

potential Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond

in the form of a simple e-mail or other written communication. Such notice should include the

following information: the business or individual’s name (as appropriate), a contact person’s name

and title, the contact person’s mailing address, telephone number, facsimile, number, and e-mail

address. Filing a Notice of Intent to Respond is not a prerequisite for submitting a response;

however, it is necessary to ensure receipt of notices and communications relating to this RFQ.

1.3. Definitions and Abbreviations

WYDC

TERM

DEFINITION

John S. Wilder Youth Development Center

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12-18-25 FA

2. RFQ SCHEDULE OF EVENTS

The following schedule represents the State’s best estimates for this RFQ; however, the State

reserves the right, at its sole discretion, to adjust the schedule at any time, or cancel and reissue

a similar solicitation. Nothing in this RFQ is intended by the State to create any property rights or

expectations of a property right in any Respondent.

EVENT

1. RFQ Issued

TIME

(central time zone)

DATE

APRIL 20, 2026

2. Disability Accommodation Request Deadline

2:00 p.m. APRIL 23, 2026

3. Notice of Intent to Respond Deadline

2:00 p.m. APRIL 24, 2026

4. Written “Questions & Comments” Deadline

2:00 p.m. MAY 1, 2026

5. State Response to Written “Questions &

Comments”

MAY 8, 2026

6. Response Deadline

2:00 p.m. MAY 19, 2026

7. State Completion of Technical Response

Evaluations

MAY 26, 2026

8. State Notice of Intent to Award Released and

RFP Files Opened for Public Inspection

. MAY 28, 2026

9. End of Protest Period

4:30 p.m. JUNE 4, 2026

10. State sends contract to Contractor for

signature

JUNE 5, 2026

11. Contractor Signature Deadline

2:00 p.m. JUNE 9, 2026

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12-18-25 FA

3.

RESPONSE REQUIREMENTS

3.1. Response Contents: A response to this RFQ should address the following:

3.1.1.Mandatory Requirements: This section details the mandatory technical, functional, and

experience requirements that must be demonstrated in the response to this RFQ in order

to be passed on to Phase II of the Technical Response evaluation. A Respondent should

duplicate and use RFQ Attachment A as a guide to organize responses for the

Mandatory Requirements of the RFQ response. The Respondent should reference the

page location of the information within the response in the indicated column of the table.

This section is included in the State’s evaluation as to whether or not a Respondent

meets mandatory qualifications (Phase I).

3.1.2.General Qualifications & Experience: This section is included in the State’s evaluation of

Phase II of the Technical Response Evaluation and details general information and

qualifications that must be demonstrated in the response to this RFQ. A Respondent

should duplicate and use RFQ Attachment B as a guide to organize responses for this

portion of the RFQ response. The Respondent should reference the page location of the

information within the response in the indicated column of the table.

3.1.3.Technical Qualifications, Experience & Approach: This section is also included in the

State’s evaluation of Phase II of the Technical Response Evaluation and details technical

qualifications, experience, and approach items that must be demonstrated in the

response to this RFQ. A Respondent should duplicate and use RFQ Attachment C as a

guide to organize responses for this portion of the RFQ response. The Respondent

should reference the page location of the information within the response in the indicated

column of the table.

3.2. Response Delivery Location

A Respondent must ensure that the State receives a Response to this RFQ no later than the

Response Deadline time and dates detailed in the RFQ § 2, Schedule of Events. All responses

must be delivered to:

Will Harmon

Department of General Services, CPO

312 Rosa L. Parks Avenue, 3rd Floor Tennessee Tower

Nashville TN 37243-1102

will.harmon@tn.gov

3.3. Response Format

3.3.1.A Respondent must ensure that the original response meets all form and content

requirements detailed within this RFQ.

3.3.2.A Respondent must submit their response as specified in one of the two formats below.

3.3.2.1. Technical Response:

One (1) original Technical Response in the form of one (1) digital document in “PDF”

format properly recorded on its own otherwise blank USB flash drive clearly labeled:

“RFQ #35910-15706 TECHNICAL RESPONSE ORIGINAL”

and one (1)copies of the Technical Response each in the form of one (1) digital

document in “PDF” format properly recorded on its own otherwise blank, USB

flash drive labeled:

“RFQ #35910-15706 TECHNICAL RESPONSE COPY”

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12-18-25 FA

If not emailed, then the sealed customer references will be the only paper

documents.

3.3.4. E-mail Submission:

3.3.4.1. Technical Response:

The Technical Response document should be in the form of one (1) digital

document in “PDF” format or other easily accessible digital format attached to an

e-mail to the Solicitation Coordinator. Both the subject and file name should be

clearly identified as follows:

“RFQ #35910-15706 TECHNICAL RESPONSE”

The customer references should be delivered by each reference in accordance

with RFQ Attachment F. Reference Questionnaire.

3.3.5. A Respondent must ensure that the State receives a response no later than the

Response Deadline time and date detailed in the RFQ Section 2, Schedule of Events at

the following address:

Will Harmon

Department of General Services, CPO

312 Rosa L. Parks Avenue, 3rd Floor Tennessee Tower

Nashville TN 37243-1102

will.harmon@tn.gov

3.4. Response Prohibitions: A response to this RFQ shall not:

3.4.1. Restrict the rights of the State or otherwise qualify the response to this RFQ;

3.4.2. Include, for consideration in this procurement process or subsequent contract

negotiations, incorrect information that the Respondent knew or should have known was

materially incorrect;

3.4.3. Include more than one response, per Respondent, to this RFQ;

3.4.4. Include any information concerning costs (in specific dollars or numbers) associated with

the Technical Response;

3.4.5. Include the respondent’s own contract terms and conditions (unless specifically

requested by the RFQ); or

3.4.6. Include the respondent as a prime contractor while also permitting one or more other

respondents to offer the respondent as a subcontractor in their own responses.

3.5. Response Errors & Revisions

A Respondent is responsible for any and all errors or omissions in its response to this RFQ. A

Respondent will not be allowed to alter or revise its response after the Response Deadline time

and dates as detailed in RFQ § 2, Schedule of Events, unless such is formally requested in

writing by the State (e.g., through a request for clarification, etc.).

3.6. Response Withdrawal

A Respondent may withdraw a response at any time before the Response Deadline time and

date as detailed in RFQ § 2, Schedule of Events, by submitting a written signed request by an

authorized representative of the Respondent. After withdrawing a response, a Respondent may

submit another Response at any time before the Response Deadline time and date as detailed in

RFQ § 2, Schedule of Events.

4

Commodity Codes

• NAICS 621210Offices of Dentists
• NAICS 624110Child and Youth Services

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